Open to opportunities

Joseph Makgalemele

@josephmakgalemele

I coordinate executive administration, fleet operations, procurement, and financial reporting.

At Motheo TVET College, I support the Principal’s Office as an Administrative Officer and have served as Acting Personal Assistant, managing schedules, confidential correspondence, travel logistics, office budgets, and stakeholder communication.

I also manage fleet administration across head office and sites, including vehicle allocations, logbooks, monthly cost reconciliations, maintenance, licensing, accident reporting, and driver compliance. Earlier, I supported supply chain procurement, supplier records, expenditure reporting, and CFO reporting, backed by qualifications in Financial Management.

Experience

Work history, roles, and key accomplishments

Current

Administrative Officer

Current

Motheo TVET College

Jun 2021 - Present (5 years 2 months)

Receive, analyze, and assess submissions for approval by the accounting officer. Communicate with internal and external stakeholders and manage travel logistics for executive management.

Travel Coordination Stakeholder Management

Current

Fleet Controller

Current

Motheo TVET College

Jan 2017 - Present (9 years 7 months)

Monitored allocation of pool vehicles, maintained records, reconciled log books and costs, and ensured compliance with fleet management policies. Supervised drivers and managed vehicle maintenance and accidents.

Fleet Management Record keeping Vehicle maintenance Supervision Reporting

Acting Personal Assistant

Motheo TVET College

Sep 2021 - Jun 2024 (2 years 9 months)

Managed the office of the principal, providing secretarial and administrative support. Compiled schedules, coordinated logistics, administered office budget, and handled confidential correspondence.

Administrative Support Scheduling Budget Management Confidentiality Microsoft Word

Supply Chain Clerk

Motheo TVET College

Nov 2014 - Dec 2016 (2 years 1 month)

Managed supplier database, processed acquisitions and procurement, compiled specifications for RFQs, and maintained centralized items. Inputted daily and monthly expenses into expenditure reports.

Procurement Supplier Management Database Management Expense Reporting Inventory Management

Intern to the Chief Financial Officer

Motheo TVET College

May 2014 - Oct 2014 (5 months)

Verified and retrieved student information, compiled Excel spreadsheets for NSFAS submissions, and prepared reports and presentations for the CFO.

Data Verification Excel Reporting And Presentations

Administrative Clerk & Sales Executive Assistant

John William Commercial Vehicles

Jan 2007 - Feb 2009 (2 years 1 month)

Communicated with clients for vehicle deliveries and invoicing, handled administrative functions for the sales department, managed warranty claims, and performed stock taking and pre-inspection duties.

Client Communication Invoicing Warranty Claims Stock Management Administrative Support

Education

Degrees, certifications, and relevant coursework

University of the Free State

NQL5, Financial Management

Completed NQL5 in Financial Management, focusing on accounting principles, financial analysis, capital investment, and budgeting.

Motheo TVET College

National Diploma, Financial Management

Obtained a National Diploma in Financial Management, covering financial accounting, cost and management accounting, entrepreneurship, and computerized financial systems.

Motheo TVET College

National Certificate N6, Financial Management

Earned a National Certificate N6 in Financial Management, covering financial accounting, cost and management accounting, entrepreneurship, and computerized financial systems.

Motheo TVET College

National Certificate N5, Financial Management

Earned a National Certificate N5 in Financial Management, covering financial accounting, cost and management accounting, entrepreneurship, and computerized financial systems.

Motheo TVET College

National Certificate N4, Financial Management

Earned a National Certificate N4 in Financial Management, covering financial accounting, cost and management accounting, entrepreneurship, and computerized financial systems.