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Tracy Jansen Van Vuuren

@tracyjansenvanvuuren

Administrative support professional at Flavius Mareka TVET College who updated student card and gate records within two weeks.

South Africa

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What I'm looking for

I'm seeking general administration, PA, office support or records roles.

At Flavius Mareka TVET College, I held concurrent roles as Personal Assistant to the Campus Manager and Assistant to the Administration Head. I managed diary, correspondence, meetings and travel arrangements, and provided additional PA support to the Director of Student Affairs.

I independently captured student ID photos, printed and issued cards, and updated gate access and student records within two weeks. I also served as secretary for meetings, preparing agendas and minutes and following up on actions.

At Grimbeeck & Van Rooyen Attorneys, I captured data, prepared legal correspondence and case documents, and transcribed dictation. I also processed physical case files and handled confidential client information.

On a 2026 vehicle marketing and administration project for Tonkie Vehicles, I built an Excel catalogue with make-specific tabs and a central stock list, and prepared online vehicle listings. As a Home Education Coordinator and Tutor, I mark learner work, track progress and use OPSA for reports.

Experience

Work history, roles, and key accomplishments

Current

Vehicle Marketing and Administration

Current

Tonkie Vehicles

Jan 2026 - Present (9 months)

Built a vehicle catalogue in Excel with 26 make-specific tabs and a central stock list, using status counts, colour rules and formulas to assemble advertisement text. Prepared online vehicle listings and grew the TikTok audience to 1,780 followers over approximately six months.

Excel Data Management Marketing Social Media TikTok

Current

Home Education Coordinator and Tutor

Current

Self Employed

Jan 2022 - Present (4 years 9 months)

Worked with CAPS-aligned papers, marked learner work, tracked progress and used OPSA for reports.

Tutoring CAPS Curriculum Progress Tracking OPSA

Legal Secretary

Grimbeeck & Van Rooyen Attorneys

Sep 2021 - Jan 2022 (4 months)

Captured data, prepared legal correspondence and case documents, and transcribed dictation. Processed high volumes of physical case files and handled confidential client information.

Data Capture Legal Correspondence Transcription Documentation Preparation Confidentiality

Personal Assistant to Campus Manager

Flavius Mareka TVET College

Apr 2011 - Jan 2019 (7 years 9 months)

Managed the Campus Manager's diary, calls, correspondence, meetings and travel arrangements. Served as secretary for SRC and committee meetings, prepared agendas, recorded minutes, and followed up on actions.

Diary Management Meeting Coordination Agenda Minutes Document Control Data Capture Fleet Coordination Access Control Training Interns Word Excel Internal Workplace Systems

Housekeeping Manager

Huis Ons Rust Old Age Home

Jan 2007 - Jan 2008 (1 year)

Managed housekeeping operations at an old age home for one year.

Showroom Manager

Salem Ceramics

Jan 2003 - Jan 2005 (2 years)

Managed showroom operations at Salem Ceramics.

Branch Clerk

Senwes Handelstak

Jan 2001 - Jan 2003 (2 years)

Worked as a branch clerk at Senwes Handelstak.

Debtors Clerk

Senwesko Feeds

Jan 1999 - Jan 2001 (2 years)

Worked as a debtors clerk and advanced one position level.

Terminal Clerk

Senwes Handelstak

Jan 1996 - Dec 1996 (11 months)

Worked as a terminal clerk at Senwes Handelstak.

Supermarket Clerk

Bethulie Supermarket

Jan 1993 - Dec 1995 (2 years 11 months)

Worked at Bethulie Supermarket.

Service Prospecting Agent

Quadrivium Solutions

Marketed Ford Kroonstad's services, making approximately 30 prospecting calls per day and maintaining client follow-up records. Achieved three times the assigned target, as reported by CEO Francois Haarhoff.

Prospecting Client Follow up Sales Telemarketing

Education

Degrees, certifications, and relevant coursework

TUTR AI Tutor Academy

Certified Tutor – Level 1, Tutoring

Earned the Certified Tutor – Level 1 certification in July 2026.

Flavius Mareka TVET College

National Diploma, Human Resource Management

Completed a three-year theory and practical programme in Human Resource Management, including Computer N6. Awarded N6 certificate in June 2009 and recognized as best-performing student at N4, N5 and N6 levels.