Looking for a job

IANARA ARRUDA

@ianaraarruda

Message

I keep multi-site operations running through systems, vendors, contracts, and payments.

Brazil

Message

What I'm looking for

I'm looking for an operations-focused role where I can improve systems, coordinate vendors and stakeholders, manage financial workflows, and bring clarity to complex multi-team delivery.

I've kept MEGA3 Eventos' multi-site operations running across 35+ exhibition stands, 10+ specialist vendors, and simultaneous fixed-schedule deliveries. I coordinate architects, creative teams, producers, exhibitors, suppliers, and stakeholders to keep delivery stable when issues arise.

Across 30+ suppliers and 20+ projects, I managed BRL 100K–1M in monthly transactions and implemented Omie ERP with bank integration, replacing fragmented spreadsheets with structured, auditable records. I also standardised payment approvals and trained producers until the new workflow became routine.

I've delivered measurable commercial outcomes through vendor selection, contract negotiation, and charge reviews, including 20% supplier cost savings, a BRL 500K reduction in agency billing inconsistencies, and a BRL 60K credit offset. Previously, at Brascont Contabilidade, I supported 60+ corporate clients and reduced response times from weeks to same-day by centralising communication across six departments.

Experience

Work history, roles, and key accomplishments

Project & Stakeholder Relations Coordinator

MEGA3 Eventos

Aug 2025 - Jul 2026 (11 months)

Coordinated 35+ exhibition stands and 10+ specialist vendors across simultaneous sites, aligning architects, creative teams, producers and exhibitors against fixed schedules. Reviewed agency charges against contracted scope, identified billing inconsistencies and duplications, and saved approximately BRL 500K.

Vendor Management Stakeholder Coordination Contract Review Billing Analysis Dispute Resolution

Production & Operations Coordinator

MEGA3 Eventos

Jan 2025 - Jul 2025 (6 months)

Generated 20% supplier cost savings through vendor selection and contract negotiation, reduced one supplier’s production cost from BRL 700K to BRL 450K, and negotiated a BRL 60K credit offset after a supplier breach.

vendor negotiation Cost Reduction Contract Negotiation Supplier Management

Financial Operations Coordinator

MEGA3 Eventos

Aug 2024 - Apr 2025 (8 months)

Managed BRL 100K–1M in monthly transactions and approximately BRL 5M in annual revenue across 30+ suppliers and 20+ projects. Implemented and configured the Omie ERP with bank integration, replacing fragmented manual controls with structured digital records.

Finance Operations ERP Implementation Omie Bank Integration Payment Workflow Process Standardization

Customer Success & Stakeholder Relations Coordinator

Brascont Contabilidade

Jan 2024 - Aug 2024 (7 months)

First point of contact for 60+ corporate clients and 50–70 weekly requests, coordinating solutions across six departments. Cut response times from weeks to same-day by centralising and standardising communication.

Customer Success Stakeholder Relations Communication Skills Process Improvement

Associate Financial Advisor

Solution for Life

May 2022 - Dec 2022 (7 months)

Delivered consultative client service across roughly five client meetings a week.

Client Services Financial advising Consultative Selling

Student Success Mentor, Cultural Liaison & Teaching Assistant

WAY American School (Centric Learning)

Nov 2017 - Apr 2022 (4 years 5 months)

Built Excel dashboards and maintained databases so programme information could be retrieved quickly, and produced monthly, semiannual and annual reports. Coordinated between a United States education programme and 13 partner schools in Portuguese and English.

Excel Database Management Reporting Cross Cultural Communication Coordination