Open to opportunities

France S

@frances

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I keep executives, projects, travel, records, and business operations moving smoothly from anywhere.

United Arab Emirates

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What I'm looking for

I'm seeking a fully remote Executive Assistant or Virtual Assistant role where I can provide organized, discreet, dependable support through executive coordination, travel, records management, follow-up, and business administration.

I've supported directors and senior leaders across UAE real estate, manufacturing, engineering, and project environments for more than 14 years. At MAG Group, I supported the Projects Director and engineering teams with meetings, reports, presentations, project documentation, timelines, and follow-up.

I implemented and managed a structured Request for Information process at MAG Group, improving ownership, traceability, and follow-up for project queries and responses. Previously, at SFC Fasteners Manufacturing LLC and the Private Office of H.H. Sheikh Nahyan Bin Hamdan Al Nahyan, I handled confidential executive support, travel and visa arrangements, correspondence, HR administration, records, and stakeholder coordination.

My background also includes document control at BK Gulf LLC, administrative support at Dome Engineering Consultants, and travel coordination at Desert City Holidays LLC. I bring practical experience in invoices, payables, receivables, procurement, banking, property documentation, itineraries, and customer inquiries.

Today, I manage online ventures involving content creation, Amazon KDP publishing, e-commerce, and handmade products. I'm Dubai-based and ready to bring organized, discreet, dependable remote support to an Executive Assistant or Virtual Assistant role.

Experience

Work history, roles, and key accomplishments

Current

Freelancer & Small Business Owner

Current

Self-Employed

Jan 2022 - Present (4 years 7 months)

Managed self-directed online ventures including content creation, Amazon KDP publishing, e-commerce, and handmade products. Handled product listings, customer service, order coordination, and social media promotion.

Content Creation Amazon KDP Customer Support Canva Capcut Adobe Express Leonardo AI Social Media Marketing Workflow Optimization

Executive Assistant to Projects Director

MAG Group

May 2017 - Jan 2022 (4 years 8 months)

Provided executive administration, meeting coordination, presentations, and reports to the Projects Director and senior engineering teams. Implemented a structured Request for Information process and coordinated onboarding and mentorship activities.

Executive Support Meeting Coordination Report Writing Document Control Project Documentation Onboarding RFI Management

Executive Assistant to Managing Director

SFC Fasteners Manufacturing LLC

Feb 2014 - Nov 2016 (2 years 9 months)

Provided high-level support to company directors including diary management, meetings, correspondence, travel, and visa arrangements. Coordinated recruitment, onboarding, payroll inputs, and HR records, and managed payables, receivables, and supplier payments.

PRS Diary Management Travel Coordination VISA Arrangements HR Administration Recruitment Onboarding Payroll Accounts Payable Accounts Receivable Invoicing Petty Cash Management

Executive Secretary - Real Estate Division

Private Office of H.H. Sheikh Nahyan Bin Hamdan Al Nahyan

Mar 2013 - Jan 2014 (10 months)

Served as primary administrative contact for the Managing Director, executing confidential instructions and coordinating meetings, travel, and visas. Organized correspondence, reports, databases, and internal procedures for the real-estate unit.

Executive Support Confidentiality Meeting Coordination Travel Coordination VISA Arrangements Correspondence Management Database Management Real Estate Administration

Receptionist / Administrative Support

Dome Engineering Consultants

Feb 2011 - Dec 2012 (1 year 10 months)

Supported the Executive Manager and Accounts Manager with schedules, correspondence, reports, presentations, spreadsheets, and meeting minutes. Strengthened confidential filing and administrative tracking systems and handled basic budgeting, invoicing, and procurement.

Administrative Support Scheduling Correspondence Report Preparation Spreadsheets Meeting Minutes Budgeting Invoicing Procurement Inventory Management

Document Controller

BK Gulf LLC

Dec 2008 - Nov 2010 (1 year 11 months)

Maintained centralized registers for technical documents, drawings, and commercial correspondence, ensuring version control and traceability. Controlled distribution of approved documents and coordinated meetings, agendas, and minutes.

Document Control Version Control Record keeping Correspondence Management Meeting Coordination Petty Cash Management Office Administration

Travel Coordinator / Reservations Executive

Desert City Holidays LLC

Apr 2006 - Oct 2008 (2 years 6 months)

Processed travel visas and supporting documentation and created customized itineraries with schedules and cost breakdowns. Compared rates from hotels and tour operators to present cost-conscious options and resolved itinerary changes and cancellations.

Travel Coordination Visa Processing itinerary planning Rates Customer Service problem resolution Booking Management