Open to opportunities

Felicia Da Conceicao

@feliciadaconceicao

Message

Administrative and operations professional specializing in events, procurement, and stakeholder coordination.

Canada

Message

What I'm looking for

I seek an operations-focused role in higher education or nonprofit settings with meaningful stakeholder collaboration, clear processes, and opportunities to lead event logistics and improve administrative workflows.

I am an administrative and operations professional with experience across higher education, nonprofits, and community organizations, focused on streamlining workflows and fostering stakeholder relationships. I have led operational coordination for 20+ events, managed procurement and accounts payable processes, and maintained financial documentation for projects ranging from $200K to $1M.

I excel at CRM and records management, event logistics, grant coordination, and cross-functional collaboration, supporting directors and teams with calendar management, travel, and reporting. I bring attention to detail, policy compliance, and a commitment to efficient, audit-ready administrative processes.

Experience

Work history, roles, and key accomplishments

Current

Administrative Coordinator

Current

McGill University

Apr 2025 - Present (11 months)

Support day-to-day administrative and operational functioning of the Max Bell School, leading coordination for 20+ events in three months and managing procurement, vendor services, and invoice processing to ensure timely payments.

Event Coordination Procurement Accounts Payable Vendor Management Office Administration Calendar Management Document Management Stakeholder Engagement

Administrative Accounting Clerk

McGill University

Feb 2023 - Aug 2025 (2 years 6 months)

Provided administrative and financial support to the Centre for Media, Technology and Democracy, managing travel, expense reporting, procurement, and financial documentation for projects and gifts valued $200K–$1M.

Expense Reporting Travel Coordination Accounts Payable Calendar Management

Grants Coordinator

Touch Radiance

Jun 2021 - Jul 2022 (1 year 1 month)

Researched and coordinated grant applications, managing timelines, documentation, and submissions while building outreach lists to support funding and partnership efforts.

Proposal Coordination Documentation Relationship Management

Associate, Donor Relations

Concordia University

Sep 2016 - Mar 2022 (5 years 6 months)

Coordinated donor stewardship operations and reporting, served as liaison across teams to ensure timely donor communications, and developed tracking systems to improve stewardship customization.

Reporting Data Management Communication Process Improvement

Associate, Records Management

Concordia University

Maintained and audited constituent and prospect records in Blackbaud (Raiser’s Edge), ensuring data integrity, confidentiality, and support for institutional reporting.

Data Integrity Records Management Confidentiality Data Validation Reporting

Supervisor, Annual Giving

Concordia University

Supervised student callers and daily fundraising operations, led huddles and coaching, and tracked progress toward campaign targets to support annual giving goals.

Team Supervision Campaign Tracking Coaching performance reporting