Open to opportunities

Elise Caraveo

@elisecaraveo

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Highly driven executive assistant with extensive financial administration experience.

France

Message

What I'm looking for

I am seeking a role that values collaboration and offers opportunities for professional growth.

I am a highly driven and versatile professional with extensive experience in executive support and financial administration. My career has been marked by a commitment to excellence and a collaborative mindset, allowing me to thrive in fast-paced environments. I hold a master's degree in French literature from New York University, where I graduated with a 4.0 GPA and received a full fellowship, as well as a master's in English from the Université de Nice, France.

Throughout my career, I have successfully managed various roles, including my current position as an Executive Assistant and Office Manager at Boutsen Aviation in Monaco. Here, I efficiently handle accounts payable and receivable, manage the full HR lifecycle, and lead compliance efforts with local regulations. My previous experience at Columbia University involved processing financial transactions and managing vendor relations, where I produced monthly expenditure reports and supported the financial close process for the Office of the President.

My ability to manage complex schedules and operations, coupled with my strong organizational skills, has enabled me to interface effectively with high-net-worth individuals and various stakeholders. I am passionate about providing exceptional support and ensuring seamless operations in any organization I am part of.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant / Office Manager

Current

Boutsens Aviation SAM

Apr 2023 - Present (2 years 1 month)

Efficiently handles accounts payable and receivable, manages full HR lifecycle, and leads compliance efforts with local regulations. Collaborates with financial accountant for monthly processes.

Accounts Payable Accounts Receivable HR Management Compliance Financial Reporting Payroll Management Regulatory Surveys KYC Airtable Customer Service

Financial Administration Manager

Columbia University

Sep 2018 - Apr 2023 (4 years 7 months)

Processed financial transactions, managed vendor relations, and ensured compliance with procurement workflows. Supported financial close processes and prepared expenditure reports.

Vendor Relations Procurement Compliance Financial Reporting Expense Management Concur Training Administrative Support

Administrative Assistant and Accountant

Delphine Pastor

Nov 2022 - Apr 2023 (5 months)

Managed oversight of properties and yacht operations, including budgeting and maintenance. Coordinated schedules and operations among household staff and contractors.

Property Management Budgeting Payment Processing Airtable Task Management Communication Administrative Support Customer Service

Executive Assistant

Columbia University

Jun 2015 - Sep 2018 (3 years 3 months)

Managed invoices and financial processes for Treasury and Budget departments. Coordinated with suppliers and prepared financial reports with variance analysis.

Invoice Management Financial Reporting Procurement Budgeting Administrative Support Calendar Management Communication Compliance Team Collaboration

Office Manager

Dr. Devin J. Okay

Sep 2014 - Jun 2015 (9 months)

Managed a dental practice, improving collections and overseeing staff. Scheduled appointments and liaised with specialists for patient care.

Office Management Collections Scheduling Patient Care Communication Payroll Management Administrative Support Customer Service Problem Solving

Executive Assistant / Office Manager

Technology Advocates

Aug 2009 - Sep 2014 (5 years 1 month)

Managed financials for an IT consulting business, organized client meetings, and enhanced internal communications to support client delivery.

Financial Management Internal Communications Administrative Support IT Consulting Team Building Problem Solving Scheduling Vendor Management

Project Analyst

Mount Sinai School of Medicine

Jun 2008 - Aug 2009 (1 year 2 months)

Reviewed grant applications for compliance and collaborated with research teams to track study progress and provide regulatory guidance.

Regulatory Compliance Research Collaboration Project Management Communication Data Analysis Problem Solving Administrative Support Documentation Team Coordination

French Tutor and Translator

Caraveo Tutoring and Translating

Aug 2003 - Mar 2006 (2 years 7 months)

Improved students' fluency in French through tailored courses and exercises, and translated various documents.

Translation Curriculum Development Communication Interpersonal Skills

Education

Degrees, certifications, and relevant coursework

New York University

Master of Arts, French Literature

2001 - 2003

Grade: 4.0 GPA

Completed a Master's degree in French Literature with a perfect 4.0 GPA. Received the McCracken Fellowship, which provided full scholarship support for the duration of the M.A./Ph.D. program. Additionally, served as a teaching assistant for French courses.