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Donna Lyn ibarreta

@donnalynibarreta

Executive Assistant at Palz & Co managing order workflows and supporting executive coordination.

Philippines
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At Palz & Co (NextProductUSAGroup), I provide remote administrative and operations support, managing order workflows while assisting executives with day-to-day coordination.

I coordinate order entry, tracking, and fulfillment with suppliers, logistics partners, and internal teams. I also work with the warehouse team to monitor stock, prioritize shipments, and address fulfillment issues.

At P&G Middle East FZE, I supported three executives with calendars, meetings, travel, and expenses. I processed SAP Concur reports and SAP Coupa purchase orders and coordinated meetings and corporate events.

At KSB Middle East FZE, I supported executive, marketing, and administrative work. I created quarterly digital magazines and marketing materials, coordinated exhibitions, and arranged business and annual travel.

Experience

Work history, roles, and key accomplishments

PG
Current

Virtual Assistant (Admin & Operations Support)

Palz & Co (Next Product USA Group)

Jun 2025 - Present (1 year 5 months)

Provides remote administrative and operational support, managing order workflows and assisting executives with coordination tasks. Coordinates with suppliers, logistics partners, and internal teams to ensure accurate order entry, tracking, and fulfillment.

KF

Executive & Marketing Assistant/Receptionist

KSB Middle East FZE

Mar 2019 - Dec 2023 (4 years 9 months)

Provided C-level executive support, coordinated meetings and corporate events, and handled travel arrangements. Created digital magazines and marketing materials using Adobe InDesign, Illustrator, and Photoshop, and coordinated trade fair/exhibition arrangements.

Education

Degrees, certifications, and relevant coursework

FR

Filipino Institute – Al Rigga

Graphics Design, Graphics Design

2021 - 2022

Completed a Graphics Design certification program, developing skills in visual design and creative software.

University of Dubai logoUD

University of Dubai

Legal Secretary, Legal Secretary

2021 - 2021

Completed a Legal Secretary program, gaining skills in legal administrative support and office procedures.

FI

Filipino Institute

Secretarial & Office Administration, Secretarial & Office Administration

2018 - 2018

Completed a Secretarial & Office Administration course, enhancing administrative and clerical skills.

FI

Filipino Institute

Basic Photography, Photography

2017 - 2017

Completed a Basic Photography course, learning fundamental photography techniques and principles.

Bicol University logoBU

Bicol University

Bachelor of Science, Electronics Technology

2005 - 2009

Pursued a Bachelor of Science in Electronics Technology, gaining technical knowledge and skills in electronics.

Tech stack

Software and tools used professionally

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