Casey Willis
@caseywillis
Certified Meeting Planner with 15+ years of global event experience.
United StatesWhat I'm looking for
I am a Certified Meeting Planner (CMP) with over 15 years of experience in planning, executing, and managing global events and internal convenings. My expertise lies in vendor negotiation, contract management, cross-cultural stakeholder coordination, and budget oversight of up to $5 million. I am passionate about mission-driven work and excel in creating seamless travel experiences and strategic event solutions for internal teams, board members, and volunteers.
Throughout my career, I have led the end-to-end planning of global internal convenings across 15+ countries, enhancing cross-functional collaboration and remote team cohesion. I have successfully managed complex international budgets exceeding $1 million annually, achieving up to 15% in cost savings through proactive vendor negotiation and contract optimization. My commitment to inclusivity and accessibility has ensured that over 300 global participants can engage in events each year.
As the Director of Operations at The Colorado Event Company, I oversee logistics for 15+ international internal convenings annually, implementing cost control strategies and improving attendee satisfaction. My ability to direct multicultural teams across time zones and develop structured planning timelines has significantly improved on-time delivery and reduced organizer workload. I am dedicated to ensuring high safety and security standards across all venues, making me a reliable partner in event management.
Experience
Work history, roles, and key accomplishments
Director of Special Events
Breckenridge Tourism Office
Apr 2017 - Present (8 years 3 months)
Directed logistics for high-visibility internal and public-facing events with 500,000+ annual attendees across 40+ global destinations. Introduced virtual and hybrid event strategies, increasing global participation by 20%, and managed internal cross-functional teams using Asana and Google Suite.
Director of Operations, Events & Experiences
The Colorado Event Company
Mar 2020 - Present (5 years 4 months)
Delivered 15+ international internal convenings annually, overseeing all logistics for staff, volunteers, and board members. Managed budgets exceeding $1M per event, implementing cost control strategies that saved 15% annually, and oversaw end-to-end visa and travel logistics for global attendees.
Events Director
Town of Castle Rock
Jun 2015 - Apr 2017 (1 year 10 months)
Developed a strategic 3-year event roadmap, optimizing resource allocation for over 20 annual events. Secured over $300,000 in sponsorships while reducing vendor costs through structured RFPs and contracts, and built inclusive programming for community engagement events.
Director of Marketing & Events
Creative Endeavors Global Events
Jul 2004 - Jun 2015 (10 years 11 months)
Produced over 100 international and domestic meetings, including internal staff offsites, global summits, and trainings. Coordinated complex travel, visa, and rooming list logistics for attendees from 25+ countries, delivering high-impact internal meetings aligned with corporate social responsibility goals.
Education
Degrees, certifications, and relevant coursework
UFUniversity of Central Florida
BA, Organizational Communication
Completed a Bachelor of Arts in Organizational Communication, developing strong skills in interpersonal, group, and public communication. Explored theories and practices of communication within various organizational contexts.
UFUniversity of Central Florida
MBA, Business Management
Pursued advanced studies in business management, focusing on strategic leadership and organizational development. Gained expertise in financial analysis, marketing strategies, and operational efficiency.
Tech stack
Software and tools used professionally
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