Looking for a job

Ashley Hanby

@ashleyhanby

Executive Assistant at ANTARES supporting multiple CEOs and building a Claude-based prototype for weekly executive reporting.

United States

Message

At ANTARES, I provide fractional support to multiple CEOs and senior leaders across executive coaching, property management, real estate, marketing, and professional services. I adapt calendars, inbox support, and administrative workflows to each leader’s preferences.

I built a Claude-based reporting and accountability prototype to organize daily task updates, track completed work, and draft structured weekly executive reports. I review the AI output before it’s used.

I’ve also coordinated executive events, including a book launch with $3,068.24 in confirmed services against a $5,000 budget. Earlier, as Executive Administrator for NEEK LU’UM PROJECT, I coordinated interviews for 50+ candidates and logistics for 10+ international visits.

Experience

Work history, roles, and key accomplishments

Current

Experience & Operations Lead / Senior Executive Assistant

Current

Antares

Dec 2022 - Present (3 years 11 months)

Provide fractional support to multiple CEOs and senior leaders across various industries, managing calendars, communications, travel, and administrative workflows. Coordinate events, expenses, and AI-enabled reporting prototypes.

Microsoft 365 Google Workspace Asana HubSpot Zoho Claude ChatGpt Zoom Calendar Management Travel Coordination Expense Reporting Event Coordination AI Reporting

Executive Administrator

Neek Lu'um Project

Oct 2021 - Oct 2022 (1 year)

Supported a Mexico-based development project with executive scheduling, customer correspondence, onboarding materials, invoices, and payment records. Coordinated interviews for 50+ candidates and logistics for 10+ international visits.

Scheduling Customer Correspondence Onboarding Invoicing Payment Documentation Interview Coordination Logistics

Executive Administrator

Leading Edge Achievement Project (LEAP)

Jun 2019 - Mar 2020 (9 months)

Coordinated volunteers, scholarship administration, nonprofit reporting, fundraising events, and financial tracking.

Volunteer coordination Scholarship Administration Non Profit Reporting Fundraising Financial Tracking

District Manager / Office Assistant

Innova Nutrition Corporation

Oct 2015 - Dec 2018 (3 years 2 months)

Managed schedules and retail demonstrations for 6-20 employees across the Bellingham-Seattle district. Maintained inventory, retail relationships, and provided COO project support.

Scheduling In Store Demonstrations Inventory Management Retailer Relationships Project Support

Office Manager

Leading Edge Gymnastics Academy

Oct 2010 - May 2014 (3 years 7 months)

Oversaw office administration, staff and student scheduling, event logistics, vendor coordination, and reporting for business leadership.

Office Administration Scheduling Event Logistics Vendor coordination Reporting

Director of Patient Services

The Chiropractic Centre / Absolute Health Chiropractic & Wel

Jan 2006 - Sep 2009 (3 years 8 months)

Coordinated practitioner calendars and patient services, supported insurance and billing workflows, and maintained records through a practice ownership change.

Calendar Coordination Patient Services Insurance Billing Records Management