Administrative Assistant

This is a remote position.

Our client is looking for an Administration Staff member.They are part of a respected company in the compliance and background-screening sector, recognized in recent years for expanding their service offerings and improving how they support clients across multiple industries. This role will contribute to their continued growth by providing essential administrative, proposal, and sales support.

Responsibilities

Proposal Writing & Support

• Draft, refine, and format client proposals tailored to specific requirements.

• Gather information from internal teams to ensure proposals meet quality standards and client needs.

• Maintain an organized library of templates, reference materials, and reusable content.

Sales Coordination

• Support sales operations by keeping CRM records updated with accurate lead and client information.

• Assist in tracking follow-ups, timelines, and general sales activity.

Meeting Preparation & Coordination

• Schedule and coordinate internal and external meetings, including calendar management and confirmations.

• Prepare agendas, presentations, and briefing materials.

• Document clear meeting minutes and follow up on assigned action items.

Project Management Support

• Support project leads with task tracking, scheduling deliverables, and monitoring progress.

• Maintain project files and ensure timely completion of administrative tasks.

Requirements

Requirements

• Previous experience in administrative support or office coordination.

• Strong writing, communication, and documentation skills.

• Excellent organizational habits and strong time-management abilities.

• Proficiency in Microsoft Office and Google Workspace.

• Familiarity with CRM systems and basic design tools such as HubSpot or Canva.

• General understanding of LinkedIn content scheduling, posting tools, and social media workflows.

• Ability to work collaboratively, think proactively, and handle multiple priorities simultaneously.

Qualifications

• Background in administrative functions, proposal support, or operational coordination.

• High attention to detail with the ability to deliver polished, accurate written materials.

• Comfortable working in a fast-paced environment that requires flexibility and initiative.

• Interest in marketing, communications, business development, or commercial real estate (nice to have).

Benefits

• Part-time role.

• 100% remote, offering flexibility and autonomy.

• Opportunity to work closely with cross-functional teams and gain exposure to proposals, sales, and projects.

• Professional development within a growing, globally oriented company.