Executive Assistant / Sales & Operations Coordinator

Hours: 15-20 hours per week; EST

Job Summary:

We are seeking a highly organized and proactive Part-time Executive Assistant to support a growing business. The assistant will manage operational tasks, including lead management, scheduling webinars, email inbox management, and social media posting. This role is crucial for streamlining administrative processes, allowing the executive team to focus on scaling efforts and increasing sales capacity.

Key Responsibilities:

• Lead Management: Respond to leads, invite them to webinars, and follow up for course enrollment.
• Scheduling & Coordination: Manage webinar schedules, coordinate meeting arrangements, and ensure timely communication with clients and leads.
• Inbox Management: Oversee the executive’s email inbox, ensuring important messages are flagged, responded to, or delegated as needed.
• Social Media Management: Post weekly updates on social media using pre-made content templates (no design skills required).
• Sales Support: Assist with on-demand sales tasks, preparing proposals, estimates, and assisting in client follow-ups.
• Data Entry & Reporting: Track and organize leads and sales data, preparing reports for review.
• Ad-hoc Tasks: Assist with miscellaneous administrative and operational tasks as needed, including managing documentation and calendar management.

Requirements

Required Skills & Qualifications:

• Proven experience in administrative or executive assistant roles, with a focus on sales or lead management.
• Strong communication skills, especially with international clients.
• Highly organized with the ability to manage multiple tasks and prioritize effectively.
• Experience in scheduling tools and email management.
• Basic proficiency in Microsoft Office, particularly Excel for data tracking and reporting.
• Proficiency in social media management (posting, scheduling, and basic content management).
• Ability to work independently with minimal supervision after initial training.
• Strong attention to detail and consistency in work processes.

Preferred Skills:

• Familiarity with CRM systems or customer relationship management tools.
• Basic experience with online productivity platforms (e.g., ClickUp).
• Previous experience in a customer-first role with a flexible agreement structure is a plus.