Personal Assistant / Executive Assistant for CEO

TechBiz Global is a leading recruitment and software development company. Our diverse, globally distributed team provides IT recruitment, outstaffing, outsourcing, software development, and different consulting services with a primary focus on making our partners achieve their business goals successfully.

With headquarters in Germany we have successful clients all over the world. We can understand your unique needs. Our team has hands-on experience with the challenges that come with rapid growth and the IT sector. That’s why all of our offerings are built with a tech mindset.

Join us as a Personal/Executive Assistant and become the right hand of our CEO. In this fully remote position, you’ll enjoy a fast-paced, ever-changing work environment.

Requirements

Location: Fully Remote

Overview:

We are seeking a motivated and dynamic Personal Assistant to support our CEO with finance, general operations, travel, PR, and sales activities. The ideal candidate is energetic, smart, and able to thrive under pressure while managing multiple tasks effectively.

Key Responsibilities:

General Administration:

• Manage the CEO’s calendar, schedule appointments, and organize meetings.

• Respond to emails, phone calls, and live chat inquiries promptly.

• Conduct ad-hoc research to support the business.

• Attend meetings with the CEO and track key action items.

• Accomplish various operational tasks for the needs of the business

Travel Coordination:

• Research and book flights and hotels for business travel.

Public Relations:

• Manage all social media accounts and maintain websites content.

• Help build meaningful connections by engaging with key professionals across platforms.

• Coordinate gifts for conferences and handle all the behind-the-scenes PR magic

• Occasionally write social media posts and monthly articles.

• Prepare presentations for various needs

Finance:

• Prepare monthly accounting data, including managing bills.

• Ensure accurate invoice processing and track payment schedules.

• Assist with bonus calculations and other finance-related tasks

Additional Responsibilities (As Needed):

• Prepare contracts and assist with recruitment if required.

• Maintain the data in our CRM and other tools

Qualifications:

Must-Have:

• Proficient in English (additional languages like Russian or German are a plus).

• Energetic, friendly, and capable of working under pressure while managing multiple priorities.

• Strong communication skills and a decisive nature.

• Experience with social media management.

• Comfortable working under direct supervision and ready to engage in business discussions when needed.

Nice to Have:

• Design skills and knowledge in design tools

• Experience in finance or operations.

• Background in analytics.

• Previous experience in a startup or dynamic work environment.