Sales Admin Coordinator

About the Company:

We operate at the intersection of live events, branding, and experiential delivery, supporting some of the most recognized brands and properties in sports, entertainment, and live experiences. Our team specializes in branding and signage, custom fabrication, and event execution, delivering high-quality solutions for complex, high-profile projects.

Role Overview:

The Sales Administrative Coordinator provides dedicated administrative and operational support to the AVP, Sales while also supporting the broader sales function as needed. This role plays a key part in managing high-volume communications, maintaining accurate sales data, and coordinating internal information flow so the sales team can remain focused on revenue-generating activities.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Duties / Responsibilities:

Email and Communication Management

• Monitor and triage high-volume inbox traffic for the AVP, Sales
  • Identify and elevate items requiring direct attention
  • Draft and route routine responses as appropriate
  • Help reduce administrative email burden during peak event cycles

Internal Coordination

• Facilitate information flow between the AVP, Sales and internal teams including Finance, Production, and Operations
  • Provide requested project information to internal stakeholders such as contracts, estimates, and updates
  • Track follow-ups and ensure timely responses
  • Support general administrative needs tied to active sales projects

CRM and Data Management

• Maintain and update CRM and future ERP systems
  • Support entry of client and contact information
  • Assist with sales forecasting updates and pipeline hygiene
  • Generate basic sales and activity reports as requested

Administrative Support

• Assist in the preparation and organization of sales-related documents
  • Maintain organized digital files and records
  • Support scheduling and light calendar coordination as needed
  • Assist with post-project documentation and notes

Process Support

• Help maintain consistency in sales processes and documentation
  • Identify opportunities to improve administrative workflows
  • Support future ERP-related data initiatives

Required Skills / Abilities:

• Exceptional organizational and time management skills
  • Strong attention to detail and accuracy
  • Ability to manage high email volume and prioritize effectively
  • Strong written and verbal communication skills
  • High level of discretion and professionalism
  • Self-starter who can work independently
  • Proficiency in Microsoft Office, especially Excel
  • Experience with CRM and/or ERP systems preferred
  • Comfortable working in a fast-paced, deadline-driven environment

Education and Experience:

• 3 to 5 years of experience in sales support, administrative coordination, or similar role
  • Experience directly supporting a sales leader or sales organization strongly preferred
  • Bachelor’s degree preferred but not required

Important Notice:

By submitting your application, you acknowledge and provide your explicit consent to the collection, processing, storage, and use of the personal information contained in your application. You agree that Remote Raven may contact you using the details provided for recruitment and talent management purposes.

You further authorize Remote Raven to retain your information within its database for consideration in current and future employment opportunities, in compliance with applicable data protection and privacy regulations.

Requirements

This is a full time role

Up to $6/hr

100% Remote