Part-Time Payroll Specialist

Company Description

PatientFi® is a technology-based, point-of-sale financing company in Irvine, CA that partners with healthcare providers to offer patients a friendly payment solution for out-of-pocket medical and dental procedures. The company serves various healthcare specialties, including plastic surgery, dermatology, ophthalmology, dentistry, fertility, and medical spas. PatientFi's mission is to expand patient access to elective healthcare treatments by removing the cost barrier and providing patients with a convenient payment option.

We are seeking a detail-oriented and dependable Payroll Specialist to support our payroll operations on a part-time basis (10–15 hours per week). This role is ideal for someone who can manage payroll processes efficiently and independently, with a strong preference for candidates experienced with Rippling.

What You'll Do

• Payroll Processing: Execute bi-weekly multistate payroll for 140+ employees using Rippling.
• Data Management: Maintain employee records, including new hire setups, terminations, salary adjustments, and tax elections. Maintain strict confidentiality of sensitive payroll and employee information.
• Compliance: Ensure all payroll activities comply with local, state, and federal regulations.
• Benefits & Deductions: Oversee the integration of benefits, 401(k) contributions, and other deductions within the payroll system.
• Reporting: Generate payroll reports for the finance team and assist with year-end processing (W-2s, etc.). Assist with payroll reporting and account reconciliations
• Inquiry Resolution: Act as the primary point of contact for employee questions regarding paystubs, taxes, or timesheets.
• Tax & Agency Management: Maintain state payroll tax accounts, including filings, payments, and agency correspondence, ensuring compliance across all applicable jurisdictions.
• Record Keeping: Maintain and update employee payroll records, including wages, deductions, and benefits. Support year-end payroll activities (e.g., W-2 preparation)
• Time & Attendance Verification: Review and verify timesheets; resolve discrepancies with managers as needed

The requirements listed are representative, but not all-inclusive of the knowledge, skills, and/or abilities needed to perform successfully in this position.

Basic Qualifications

• 2+ years of multistate payroll experience preferred
• Experience with Rippling highly preferred
• Working knowledge of payroll laws and regulations
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently and meet deadlines
• Proficiency in Excel or similar tools

Benefits:

• Medical, dental, and vision premiums covered at 80% for employees and dependents
• Unlimited PTO
• 401(k)
• Parental leave
• AD&D policy provided at no cost to employees

(NOTE: At this time, PatientFi is unable to sponsor or take over sponsorship of an employment Visa.)

• PatientFi provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristics protected by federal, state or local law.