Executive Assistant for US E-Commerce Company

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to talented people, no matter where they are located.

We are seeking a highly organized and proactive Executive Assistant to support a busy executive with day-to-day operations, communications, and scheduling. The ideal candidate will be detail-oriented, solution-driven, and comfortable working independently in a fast-paced environment. This role requires working Monday–Friday, 8 hours daily, aligned with Pacific Coast hours. This is an entry-level role, and the salary is commensurate with the position.

Key Responsibilities

• Calendar & Communication Management: Schedule and manage meetings across time zones, handle emails and messages, draft correspondence, and coordinate logistics.
• Meeting Support: Prepare agendas, gather materials, take notes, distribute action items, and ensure follow-ups are completed.
• Travel Coordination: Book flights, hotels, and transportation, create detailed itineraries, and manage expense reporting.
• Administrative Operations: Process expense reports and invoices, maintain filing systems and databases, and manage confidential documents.
• Task & Follow-up Management: Track priorities, coordinate internal and external follow-ups, manage vendor communications, and maintain professional relationship touchpoints.

Requirements

• The candidate must be based in LATAM.
• English Resume.
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role
• Excellent written and verbal communication skills in English
• Strong organizational and time-management abilities
• Proficiency with digital tools (Google Workspace, Microsoft Office, Zoom, Slack, or similar)
• Ability to work independently, manage multiple priorities, and maintain confidentiality
• Flexibility to work Pacific Coast hours, Monday–Friday, 8 hours daily

Benefits

• USD Salary.
• Ability to work remotely.