Account Admin

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

• Min 2.5 years Proven experience in accounts administration, accounts payable/receivable, or a similar role.
• Proficiency in using accounting software, preferably Xero.
• Strong data entry skills with high accuracy and speed.
• Excellent communication skills, both written and verbal, with the ability to interact effectively with various stakeholders.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Ability to work independently and autonomously, taking initiative and solving problems effectively.
• Strong analytical and problem-solving skills to identify and resolve discrepancies.
• Proficiency in Microsoft Excel, Google Sheets and other Microsoft/Google Office applications.
• Experience in the electronics industry or a related field is a plus.

Core responsibilities:

Sales Invoicing and Accounts Receivable:

• Accurately key punch sales invoices generated by the sales team into our accounting system (Xero).
• Promptly send invoices to customers via email or other agreed-upon methods.
• Proactively follow up on outstanding payments from customers through phone calls, emails, and other communication channels.
• Maintain detailed records of customer interactions and payment status.
• Communicate with the logistics department to notify them when ordered stock is ready for processing and dispatch following payment confirmation.
• Reconcile customer accounts and resolve any payment discrepancies.

Purchase Order Processing and Accounts Payable:

• Key punch purchase orders as approved by the Director into our accounting system (Xero).
• Send purchase orders to both local and offshore vendors, ensuring accurate details and timely delivery.
• Receive and check vendor invoices against purchase orders and receiving documents to verify accuracy of goods and services received and pricing.
• Maintain organized records of purchase orders, invoices, and related documentation.
• Reconcile vendor statements and resolve any discrepancies.

Financial Record Keeping and Reporting:

• Maintain accurate and up-to-date records of all financial transactions, including payments, receipts, invoices, and credits, in both control sheets and our accounting system (Xero).
• Regularly reconcile bank statements and ensure all transactions are properly recorded.
• Maintain an invoice and purchase register to provide a clear overview of cash flow.
• Prepare basic cash flow reports and other financial reports as requested by the Director.
• Ensure all financial records are organized and readily accessible for audits and reviews.

Discrepancy Resolution and Communication:

• Proactively identify and investigate discrepancies in financial documents, such as unpaid invoices, credits, short payments, and overpayments.
• Take appropriate action to resolve discrepancies, including communicating with customers, vendors, and internal stakeholders.
• Document all discrepancies and their resolutions clearly and accurately.
• Effectively communicate with sales staff, suppliers, customers, and third-party vendors regarding financial matters.
• Handle and manage disputes related to invoices and payments, escalating complex issues to the appropriate personnel.

Database Management:

• Maintain and update accounting databases and spreadsheets, ensuring data accuracy and integrity.
• Ensure data is backed up regularly and securely.
• Contribute to the improvement of data management processes and procedures.

Benefits:Competitive salaryOpportunity to shape the HR function of a rapidly growing BPO.Work closely with a team of industry leaders who have successfully scaled BPOs in the past.Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!