Office Coordinator

Company:

Description:

Guy Carpenter is seeking candidates for the following position based in the Sydney office:

Office Coordinator

What can you expect?

An exciting opportunity has become available for an Office Coordinator to join Guy Carpenter in Sydney. You will be responsible for administrative support to employees within a fast-paced environment and have the ability to manage a busy and varied workload with competing deadlines. This role-plays a crucial part in ensuring the smooth running of our office and efficient functioning of the team’s daily activities. This role will require someone to take the lead within the team support, to be a self-starter and to hit the ground running with the admin function. A successful assistant should have excellent communication, interpersonal, organisational skills and has strong attention to detail.

What is in it for you?

• Be part of a reputable and global brand in reinsurance broking by working with and learning from industry leading experts in the field
• Unprecedented opportunity to meaningfully impact our clients and make a difference
• A strong support network that is committed to help you succeed and fulfil your potential
• Exceptional training and development initiatives as well as exposure to a wide range of learning avenues

We will count on you to:

• Schedule team meetings and appointments across multiple time zones and arrange conference calls as needed
• Ensure meeting rooms are set up and equipped with necessary materials with AV support
• Managing visitor passes and catering for onsite meetings
• Coordinating team travel arrangements and approvals including flights, hotel accommodation, visa’s etc.
• Prepare travel schedules for inbound visitors when required
• Expense management & corporate payments, ensuring compliance with company policies
• Assist with project management tasks, events, conferences, special events, including research, data collection, reporting and presentations
• Handling office ad-hoc duties
• Assist in onboarding new team members
• Archiving
• Carry out other tasks requested by the team

What you need to have:

• Ability to work effectively with colleagues at all levels, must be a good team player.
• Strong eye for detail and accuracy imperative
• Demonstrated organisation skills, with the ability to manage priorities
• Proficiency in MS Office Suite
• Strong written and verbal communication skills
• Ability to work independently
• Curiosity to learn, think critically and ask questions in order to identify process improvements.

About Guy Carpenter:

Guy Carpenter & Company, LLC is a leading global risk and reinsurance specialist with more than 3,500 professionals in over 60 offices around the world. Guy Carpenter delivers a powerful combination of broking expertise, trusted strategic advisory services and industry-leading analytics to help clients adapt to emerging opportunities and achieve profitable growth. Guy Carpenter is a business of Marsh McLennan (NYSE: MMC), the world’s leading professional services firm in the areas of risk, strategy and people. The company’s 85,000 colleagues advise clients in over 130 countries. With annualized revenue of over $23 billion, Marsh McLennan helps clients navigate an increasingly dynamic and complex environment through four market-leading companies including Marsh, Mercer and Oliver Wyman. For more information, visit www.guycarp.com and follow us on LinkedIn and X.

Applications will only be accepted from candidates who have the appropriate approval to work in Australia. Successful applicants will be required to complete Criminal Record check prior to commencement of employment.

Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender

orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.