Consultation Appointment Specialist (Remote, Night Shift)

We’re looking for an experienced Virtual Assistant with a strong knack for staying organized and ensuring everything runs smoothly. As a VA, you will support attorneys by managing case-related tasks, coordinating client communications, and helping guide potential clients through the legal case funnel—from initial contact to conversion. If you're proactive, detail-oriented, and excited about making a real impact in a fast-paced legal environment, we’d love to meet you.

Your responsibilities include:

• Assisting attorneys by managing client intake and case documentation

• Following up with potential clients to keep them engaged and advancing through the process

• Maintaining attorney calendars and setting appointments across time zones

• Organizing case files and track updates using task and document management tools

• Responding to emails and client messages in a timely, professional manner

• Keeping CRM systems and trackers updated with client and case status

• Preparing summaries or reports as requested by attorneys

• Flagging issues that may delay case conversion and suggest solutions

• Handling general virtual assistant tasks (e.g., inbox management, research, scheduling)

Requirements

• At least 3–5 years as a Virtual Assistant or in executive support

• Strong written and verbal English communication skills.

• Skilled in tools like Slack, Notion, Trello, and Calendly

• A strong communicator who can work with diverse stakeholders

We’re looking for someone who is:

• Proactive, organized, and resourceful

• Detail-oriented and handles confidential information with care

• A critical thinker who works well independently without micromanagement

• Able to anticipate needs before being asked

• A collaborator with a growth mindset and a passion for continuous improvement

At LegalMatch Philippines, we provide a dynamic and innovative environment where you can grow and make a meaningful impact in legal tech. Join our team, collaborate with driven professionals, and take the next step in your career. Apply now!