Intermountain HealthIH

Scheduling/Timekeeping Coordinator

Intermountain Health is the largest nonprofit health system in the Mountain West, dedicated to helping communities thrive through high-quality healthcare.

Intermountain Health

Employee count: 5000+

Salary: 42k-64k USD

United States only

Job Description:

This position is responsible for timekeeper functions and schedule generation/maintenance for assigned group of employees through proficient use of workforce timekeeper and workforce scheduling applications. The incumbent utilizes excellent problem solving and customer services skills to ensure effective staff scheduling and accurate timekeeping. This position may support multiple managers and departments within assigned group. The Coordinator Incorporates a broad working knowledge of departmental, facility, region and industry practices, policies, and programs. This position assists department managers with on-going staff education pertaining to scheduling and timekeeping processes.

Fully remote position!

Scope

This role is a regional/facility based role and is not typically limited to an individual department. Works independently with limited supervision, acting on own initiative and direction. Typical ratio: 1 Scheduling Timekeeping Coordinator to 350 staff.

Job Essentials

Timekeeper:
Regularly reviews and updates payroll system entries for assigned departments, which may include entering missed punches, PTO, FMLA, premiums, etc.
Meets all deadlines for payroll processing. Reports any discrepancies, unusual or questionable time entries to appropriate supervisors, Human Resources, or Payroll Coordinator.
Maintains a strong and current knowledge of payroll policy and law by participating in applicable training and regularly reviewing policies.
Obtains approval for, and documents, all additions, deletions, corrections, etc. Retains all required documentation. Works with employees and management to ensure that payroll punches are approved, documented, and recorded correctly.

Staff Scheduling:
Works directly with department managers on schedule development, including defining baseline needs, skills or certifications required per shift, and number of lead or senior staff per shift.
Releases preliminary shift template to department staff in defined time frame to allow for self scheduling. At close of self scheduling period, makes final changes to schedule and submits to department manager for review/approval.
Reviews requested changes to schedule (shift swaps, PTO, etc.) for appropriateness and forward to department manager for approval (as necessary). Maintains staffing and scheduling information on a daily basis.

Customer Relations and Technical Expertise:
Clearly and concisely communicates and coordinates timekeeper and scheduling activities with managers and staff.
Thoroughly and accurately completes all actions related to timekeeper and scheduler functions.
Through investigation ensures accurate and effective resolution of customer concerns.
Thoroughly and accurately uses staff scheduling systems to complete job expectations.
Functions as a contact person for staff and manager on questions/issues related to timekeeping and scheduling applications.
Accountable for ongoing continuing education in staff scheduling applications to stay current with new software enhancements and upgrades.


Minimum Qualifications

Three years of customer service or office experience.
- and -
Experience with computer data entry and trouble shooting.
- and -
Experience with word processing and spreadsheets.
- and -
Demonstrated interpersonal and problem solving skills.
- and -
Demonstrated effective verbal and written communication skills.

Preferred Qualifications

Bachelor's degree. Education must be obtained from an acccredited institution. Degree will be verified.

Experience with timekeeping processing.
- and -
Experience with scheduling applications.

Physical Requirements:

Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.

- and -

Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.
- and -
See and read computer monitors and documents.
- and -
Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.

Location:

Employee Service Center

Work City:

Murray

Work State:

Utah

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience.

$21.20 - $32.26

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.

About the job

Apply before

Posted on

Job type

Full Time

Experience level

Entry-level

Salary

Salary: 42k-64k USD

Location requirements

Hiring timezones

United States +/- 0 hours

About Intermountain Health

Learn more about Intermountain Health and their company culture.

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At the heart of what we do at Intermountain Health is a culture of care and community. As the largest nonprofit health system in the Intermountain West, we are dedicated to creating healthier communities and helping our patients thrive. Our mission is to help people live the healthiest lives possible through quality, sustainable, and affordable care. We believe that health is a journey, and we are here to support our patients every step of the way, from initial treatment to ongoing wellness and prevention. Through a combination of cutting-edge technology, world-class expertise, and a proactive approach, we reimagine healthcare delivery to facilitate better health outcomes.

Intermountain Health operates a vast network that includes 34 hospitals, over 400 clinics, and a large medical group. We are committed to making exceptional care accessible and affordable to communities across the Mountain West, primarily in Utah, Idaho, Nevada, Colorado, Montana, and Wyoming. Our diverse range of services ensures that we meet the unique healthcare needs of our patients, whether they are seeking primary care, specialty services, virtual care, or emergency assistance. We also emphasize community engagement and invest in local initiatives, reflecting our values of diversity, equity, and inclusion, ensuring that everyone feels welcomed and represents an essential part of our mission.

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Intermountain Health

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Intermountain Health hiring Scheduling/Timekeeping Coordinator • Remote (Work from Home) | Himalayas