United States onlyThis is a remote position.
Schedule:- Mondays to Fridays 40 hrs per week: now until mid-July European hours, and from mid-July EST hours 9:00 am to 6:00 pm
- Client Timezone: US Mountain/Eastern Time zones/European Hours
Client Overview:
Join a rapidly expanding luxury travel agency that crafts bespoke travel experiences for discerning clients. This forward-thinking, remote-first company is experiencing significant growth and seeks to enhance their operational excellence. With a foundation built on precision and attention to detail, this agency stands out for their commitment to creating exceptional travel experiences while maintaining meticulous backend operations.
Job Description:
Step into a pivotal role supporting a dynamic team of luxury travel professionals as they create unforgettable experiences for their clients. As the Virtual Assistant/Executive Assistant, you’ll be the cornerstone of operational efficiency, managing crucial behind-the-scenes processes that enable our travel experts to focus on client relationships. This position offers unique exposure to the luxury travel industry while utilizing your organizational prowess and attention to detail. You’ll work directly with the business owner, who brings a strong financial background, ensuring all operational aspects maintain the highest standards of accuracy and professionalism.
Responsibilities:
- Create and format professional travel itineraries that meet exacting standards
- Manage financial operations including invoicing and accounting reconciliation
- Coordinate with premium hotels and vendors worldwide for client arrangements
- Drive operational efficiency through process improvement and organization
- Support travel agents with administrative tasks and documentation
- Handle time-sensitive correspondence with international partners
- Maintain detailed records and organize digital filing systems
- Execute special projects to support business growth initiatives
- Assist in streamlining operational workflows and procedures
Requirements
- Exceptional attention to detail and organizational capabilities
- Strong written communication skills in English
- Proven experience in administrative or operational roles
- Ability to work US Mountain/Eastern time zone hours and initially European time (just for a month or so)
- Proficiency with business software and digital tools
- Travel industry experience is advantageous but not required
- Self-motivated with ability to work independently
- Strong problem-solving and analytical skills
- Professional demeanor and excellent time management
- Commitment to accuracy in financial and operational tasks
- Ability to maintain confidentiality with sensitive information
- Adaptability to evolving business needs in a growing company
Benefits
- HMO coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.
ZR_23442_JOB
Australia
Cyprus only
