Global Payroll Specialist

Company Introduction:

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.

Airspace has been rated one ofAmerica’s best Startup Employers, listed as one of CNBC’s Disruptor 50 companies, and featured as an Innovation and Disruption leader by CBS News. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m.

The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics.

Join a team where precision meets purpose. At Airspace, we operate on the cutting edge of logistics and innovation. We’re seeking a detail-oriented Global Payroll Specialist to manage payroll operations for our international workforce, ensuring compliance with diverse tax regulations, labor laws, and reporting requirements.

What You’ll Do

As a key member of the People Team, you will own and oversee the end-to-end payroll process for our U.S. and international employees. Your key responsibilities will include:

• Processing payroll across all Airspace employees including all Airspace entities and Employer of Record platforms with 100% accuracy and on-time delivery, which requires managing multiple different payroll cycles.
• Maintaining compensation, health benefits, and retirement plans.
• Registering the Company with state payroll agencies (payroll tax, unemployment insurance, paid family leave, etc.) and ensuring timely filings with those agencies.
• Resolving employee inquiries quickly and thoroughly when they arise.
• Manage payroll vendors and external partnerships, including vetting global third-party providers for service quality, negotiating SLAs, and resolving payment delays.
• Maintaining up-to-date knowledge of international tax, social security, and retirement regulations in all countries Airspace operates in.
• Reviewing and selecting payroll tools and vendors annually to ensure best-in-class service.
• Leading efforts to automate and scale payroll operations, including transformational change.
• Partnering with HR, Finance, and cross-functional teams to drive process improvements and establish global payroll best practices.
• Performing regular trend analysis across payroll periods, and annual payroll audits.
• Communicating payroll policies and updates clearly and effectively to employees and leadership across time zones.
• Staying adaptable and solution-oriented to navigate the challenges of international pay cycles.

What You Bring

• 4+ years of experience in payroll, ideally with international scope or across multiple entities and/or multiple payroll systems.
• Knowledgeable in CA and multi-state payroll regulations.
• Proven ability to manage complex, deadline-driven processes with a high degree of accuracy.
• Excellent attention to detail, strong written and verbal communication skills across teams and time zones.
• Comfort working in a fast-paced environment.
• Experience using HRIS and payroll systems; tech-savvy and eager to adopt new tools. (Experience with ADP is a plus; experience migrating payroll systems is a plus)
• Intellectual curiosity, a proactive mindset, and the resilience to learn from setbacks.
• Collaborative, professional, and committed to excellence.
• Familiarity with ERISA, HIPAA, COBRA, GDPR, and emerging regulations is a plus.

Why Airspace?

• Salary Range: $60-70K
• Comprehensive Health Coverage: High-quality medical, dental, and vision plans
• Time Off: Flexible, unlimited paid time off policy
• Retirement Support: 401(k) plan with company contributions after 180 days
• Global Reach: Be part of a team that’s shaping payroll strategy across borders

Core Values:

• We are One Team. We believe we all accomplish more when we are working together.
• We make an Impact. We are determined to have a positive influence on our environment, our customers, our industry, and our world.
• We are Passionate. We care deeply about our mission and are not afraid to raise the bar.
• We are Transparent. We pride ourselves on having open, honest, and sincere communication with our team and customers.
• We are Innovative. We never settle and are always striving to improve our product, service, and ourselves.

About Airspace:

From life-saving organs to essential machinery components, Airspace is trusted by the world’s largest companies and most critical healthcare organizations to move their most time-sensitive shipments on time, every time. Our proprietary AI-powered platform is the most advanced of its kind- awarded and protected by multiple patents, it provides speed, reliability, and transparency unrivaled in time-critical logistics. We are thinkers, builders, and doers; from building and deploying AI in the world to assembling a world-class operations team, Airspace is on a hypergrowth trajectory while remaining hyper-focused on the needs of our customers and team members.

With offices in the United States in Carlsbad, CA and in Europe in Amsterdam, Frankfurt, Stockholm, and London, we are rapidly scaling into new markets and industries while continuing to innovate and maximize value for our customers. Backed by leading investors including Telstra, HarbourVest, Prologis, Qualcomm, Defy, and others, Airspace has raised $140M to date.

Join our team of 300+ technologists, futurists, and industry veterans as we work as One Team to revolutionize time-critical logistics.

Airspace is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Additionally, Airspace participates in the E-Verify program for all locations.