Open to opportunities

Victoria Matjuda

@victoriamatjuda

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Administrative executive with 7+ years delivering organized, confidential, and efficient office operations.

South Africa

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What I'm looking for

I seek a role where I can apply administrative and project support skills, work within collaborative teams, ensure operational excellence, and grow into broader project or office management responsibilities.

I am an administrative executive with over seven years of hands-on experience supporting project teams, executives, and clients across government, education, and renewable energy sectors. I consistently deliver accurate documentation, professional communications, and reliable office systems that keep projects on track.

My background includes district administration, tender administration, site project administration and reception management, where I prepared presentations, managed contracts, processed invoices, and maintained document control. I have supported project managers, coordinated stakeholder interfaces, and ensured compliance with tender and procurement procedures.

I bring strong skills in scheduling, travel and expense processing, meeting secretariat duties, minute-taking, and vendor coordination, combined with Microsoft Office and Microsoft Projects competency. I have trained and mentored junior administrative staff and improved office workflows and security protocols.

I am adaptive, detail-oriented and customer-focused, able to manage competing priorities while maintaining confidentiality and professionalism. I look to contribute to a team that values operational excellence, clear communication, and continuous process improvement.

Experience

Work history, roles, and key accomplishments

Current

District Administrator

Current

Africore Advisory Services Pty Ltd

Feb 2017 - Present (8 years 8 months)

Provided administrative and secretariat support to the District Project Office, instituted document handling and security protocols, and managed stakeholder interfacing with Mpumalanga CoGTA to ensure timely execution of project tasks.

Document Control Meeting Coordination Stakeholder Management Office Administration Records Management Report Preparation Procurement

Tender Administrator

Bio Infinity Technologies

Jan 2022 - Dec 2023 (1 year 11 months)

Prepared and edited tender documents, managed bid timelines and vendor communications, and maintained procurement and proposal documentation to ensure compliant, competitive submissions.

Tender Management Proposal Writing Vendor Management Contract Review Microsoft Office

Site Project Administrator

JUWI Renewable Energies

Jan 2019 - Dec 2020 (1 year 11 months)

Managed project administration, document control and reporting for site projects, supported resource mobilization and tracked contracts, POs and costs to maintain schedules and budgets.

Document Control Scheduling Procurement Expense Management

Administrative Executive

Milites Dei Academy

Jan 2018 - Dec 2019 (1 year 11 months)

Prepared financial statements and administrative documentation, trained junior staff, managed travel logistics and inventory control to streamline back-office operations.

Bookkeeping Staff Training Travel Coordination Financial Reporting Inventory Control Minute Taking Office Administration

Reception Administrator

Citadel Investment Services Pty Ltd

Jan 2016 - Dec 2017 (1 year 11 months)

Operated switchboard and reception services, coordinated couriers and meeting logistics, and delivered high-quality client service while maintaining office safety and administrative workflows.

Client Services Meeting Coordination Records Filing Multilingual Communication Office Safety

Reception Administrator

CTU Training Solutions

Jan 2014 - Dec 2016 (2 years 11 months)

Managed front-desk operations, exam proctoring and student registrations, prepared confidential documents and maintained schedules to support campus operations.

Student Registration Calendar Management Customer Service Scheduling