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Mary Aikens

@maryaikens

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Organized legal assistant and office manager delivering reliable administrative and client support.

United States

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What I'm looking for

I seek a stable role where I can apply administrative and legal support skills, improve office systems, mentor staff, and contribute to efficient client services in a collaborative environment.

I am an organized legal assistant and office manager with hands-on experience supporting attorneys, executives, and frontline operations across legal, nonprofit, and government settings.

At Allen & Associates Law I manage client intake, draft and file legal documents, maintain attorney schedules and dockets, and perform notary duties to keep the office functioning smoothly.

Previously I served as Office Manager/Executive Assistant at New Horizon Services where I handled hiring workflows, onboarding, policy writing, staff oversight, vendor invoicing, and set up employees and clients in Setworks.

I bring strong clerical skills, multi-line phone and reception experience, data collection and records management, plus familiarity with tools like Microsoft Office 365, Outlook, Word, Setworks, bambooHR, CosmoLex, and evidence platforms. I am reliable, detail-oriented, and focused on improving office efficiency.

Experience

Work history, roles, and key accomplishments

Current

Legal Assistant

Current

Allen & Associates Law, LLC.

Jun 2022 - Present (3 years 4 months)

Manage client intake, maintain attorney schedules and dockets, draft/edit/file legal documents, and keep client files and office operations organized to support firm workflow since joining.

Legal Drafting Records Management Scheduling Client Reception Microsoft Office Office Management

Office Manager

New Horizon Services, Inc.

Aug 2021 - Jun 2022 (10 months)

Oversaw office operations, staff onboarding, policy/procedure writing, training tracking, vendor invoicing, and maintained databases and company systems to improve administrative efficiency.

Office Management Onboarding Policy Development Invoicing Setworks BambooHR Documentation

Field Representative

US Census Bureau

Mar 2020 - Mar 2022 (2 years)

Conducted door-to-door surveys, collected and entered accurate respondent data, communicated with supervisors and respondents, and maintained payroll and travel records for census operations.

Data Collection Surveying Respondent Communication Records Management

Phlebotomist

The American Red Cross

Jul 2019 - Dec 2019 (5 months)

Identified donors, conducted basic health screenings, performed venipuncture, labeled and prepared blood samples for testing while ensuring donor safety and proper documentation.

Phlebotomy Specimen Labeling Clinical Documentation Patient Identification

Service Desk Assistant

Home Depot

Mar 2019 - Jul 2019 (4 months)

Provided sales and service at counter and phone, processed orders and returns, received and stocked deliveries, and resolved customer inquiries to maintain store operations.

Customer Service Order Processing Point of Sale