Luciana Giglio
@lucianagiglio
Remote administrative and operations assistant specializing in documentation control and process tracking.
What I'm looking for
I am a detail-oriented remote administrative and operations assistant with extensive experience supporting multinational, highly regulated environments. I excel in documentation control, process tracking, payment follow-up, reporting, and cross-functional coordination.
I have supported global project teams and law-firm clients through rigorous document QC, ERP and CRM systems, advanced Excel work, and email-based workflows to ensure operational accuracy and compliance. I consistently maintain traceable records and support audits and inspections.
I bring strong written and verbal communication in English and Spanish, a service-focused mindset, and proven ability to manage invoicing, financial records, and process priorities across remote teams.
Experience
Work history, roles, and key accomplishments
Administrative & Operations Assistant
Thedens Law Firm
Sep 2024 - Mar 2025 (6 months)
Provided administrative and customer support, managing documentation control, invoicing and payment follow-ups, and coordinating client and service-provider communications to maintain accurate administrative and financial records.
Provided administrative and operations control to global project teams, managing document review/QC, process tracking, payment and fees management, and supporting audits by ensuring document traceability in a fully digital environment.
Delivered administrative and documentation support for international projects, maintaining records, tracking deliverables and timelines, coordinating cross-functional teams, and supporting compliance and audit activities in remote/hybrid settings.
Senior Administrative & Financial
Quintiles
Jun 2008 - Dec 2012 (4 years 6 months)
Supported contract administration, budget tracking, payment processes, and resolution of administrative discrepancies while maintaining and updating internal system records.
Education
Degrees, certifications, and relevant coursework
CESIF
Master's Degree, Clinical Trial Monitoring
2024 - 2025
Completed an International Master's Degree in Clinical Trial Monitoring focused on clinical research monitoring principles and regulatory compliance.
Universidad Atlántida
Certification, Medical Sales
2005 - 2007
Completed a Medical Sales Representative certification focusing on pharmaceutical sales and product knowledge.
Instituto Superior de Periodismo Grafotécnico
Bachelor's Degree, Journalism
1999 - 2003
Completed a Bachelor's Degree in Journalism with training in reporting, writing, and media practices.
Availability
Location
Authorized to work in
Job categories
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