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Kaitlyn Madrid

@kaitlynmadrid

Construction Administrator at Aircom Mechanical, Inc. coordinating field schedules, equipment deliveries, project closeouts and project billing.

United States

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At Aircom Mechanical, Inc., I open construction jobs in Sage and maintain project records, schedules, and provide closeout documentation along with project billing.

I coordinate equipment deliveries, crane scheduling, installation logistics, request COI’s and lien management. I also communicate project updates with installers, customers, vendors, and field crews.

At Performing Food Group, I audited inventory and investigated discrepancies between physical counts and office records. I prepared inventory reports and maintained records related to food recalls and California tobacco regulations.

At BSEEN, I co-launched a sales effort representing vendor products and supported new business through prospecting and customer follow-up. I also prepared invoices, maintained accounts receivable records, and coordinated delivery schedules.

Experience

Work history, roles, and key accomplishments

Construction Administrator

Aircom Mechanical, Inc.

May 2025 - Sep 2026 (1 year 4 months)

Opened and set up new construction jobs in Sage, including budgets, scopes, and contact information. Coordinated special-project equipment, delivery tracking, crane scheduling, and installation logistics, and prepared weekly schedules and project documentation.

SAGE Project Coordination Scheduling Vendor Management Lien Compliance Billing Purchase Order Documentation Microsoft Office Google Workspace

Inventory Auditor / Inventory Lead

Performing Food Group

Mar 2021 - May 2025 (4 years 2 months)

Audited materials, equipment, merchandise, and supplies in stock and created total inventory records. Compared physical inventory to office records, investigated discrepancies, and prepared inventory reports including weekly cycle counts and production reports.

Inventory Auditing Cycle Counts Record keeping Compliance Microsoft Office Google Workspace

Regional Sales Representative / Accounts Receivable

BSEEN

Mar 2017 - Feb 2021 (3 years 11 months)

Co-launched a start-up sales effort representing vendor products and helped develop new business through prospecting and customer follow-up. Managed customer records, sales activity, and billing, and prepared reports based on sales trends and performance data.

Sales Accounts Receivable Customer Service Reporting Billing Scheduling

Host / Busser / Bar Back

Morton's The Steakhouse

Aug 2013 - Nov 2017 (4 years 3 months)

Provided professional, friendly service in a high-volume restaurant environment. Managed reservations, guest inquiries, opening and closing duties, and coordination between front- and back-of-house staff.

Customer Service Reservation Management Coordination Food Expediting