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Kaitie Montefinese

@kaitiemontefinese

Data-focused operations professional turning systems into automated, high-integrity tracking solutions across education and logistics.

United States

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What I'm looking for

I’m looking for a role where I can build and automate data tracking systems, create SOP-driven workflows, and ensure high-integrity reporting. I want cross-functional ownership, compliance-minded data practices, and real opportunities to grow into tech-focused work.

I’m a data-focused operations professional transitioning into tech, with a proven track record of building systems, improving workflows, and maintaining high-integrity data environments. In my current role as a District Registrar, I manage and audit a district-wide student database (~2,600 records) with strict data accuracy and FERPA compliance, troubleshooting discrepancies across PowerSchool, Parchment, and internal trackers.

I build practical automation that teams can actually use—creating SOPs, reporting processes, and lightweight tracking tools in Google Sheets. From attendance and intervention planning systems to marketing ROI tracking and residency verification workflows, I focus on cross-functional coordination, compliance-minded data handling, and process improvement that turns operational complexity into clear, actionable visibility.

Experience

Work history, roles, and key accomplishments

Current

District Registrar

Current

Elmwood Park Community Unit School District 401

Jul 2025 - Present (10 months)

Managed and maintained a district-wide student database of ~2,600 records with strict data accuracy and FERPA compliance. Audited, validated, and troubleshot discrepancies across PowerSchool, Parchment, and internal trackers while leading SOP and system tracking process improvements.

Parchment Data Validation SOP Development Process Improvement

Ocean Export Agent

C.H. Robinson

Aug 2024 - Jul 2025 (11 months)

Managed 80–100 shipment records monthly within logistics systems, ensuring accuracy across government filings and internal data platforms. Investigated and resolved shipment data/documentation discrepancies and coordinated across multiple systems and stakeholders to maintain workflow continuity.

Logistics Data Flows Shipment Records Documentation Discrepancies Data Reconciliation Workflow Continuity

General Manager

Nothing Bundt Cakes

Jun 2023 - Jun 2024 (1 year)

Led a team of 30–40 employees in a fast-paced, high-revenue environment, managing full-scale operations with adherence to corporate standards and performance metrics. Drove ~$2.1M in annual revenue and achieved ~15% growth through targeted marketing initiatives while optimizing operations using sales and operational data.

Team Leadership Operations Management Revenue Growth Inventory Optimization Performance Metrics

Clerk/Library Attendant

S.E. Gross Middle School

Aug 2022 - Jun 2023 (10 months)

Built and maintained a Google Sheets tracking system for attendance analysis and identified trends to support intervention strategies for at-risk students. Managed front-office systems and digital recordkeeping to maintain accurate, organized data.