Open to opportunities

Hina Kokab

@hinakokab

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Experienced administrative professional with a focus on executive support.

Pakistan

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What I'm looking for

I am looking for a role that values proactive problem-solving and offers opportunities for growth in a dynamic environment.

I am Hina Kokab, an accomplished administrative professional with over 12 years of experience in high-level executive support and office management. My most recent role as Chief Executive Assistant at Grip Traders allowed me to enhance calendar efficiency by 35% and standardize over 25 operational workflows, significantly improving cross-departmental coordination. I have a proven track record of conducting over 100 executive-level meetings annually, ensuring that key deliverables and action items are met with precision.

My educational background includes an M.Phil. in Education Leadership, which has equipped me with a deep understanding of organizational structure and stakeholder engagement. I am proficient in various digital tools, including Microsoft Office Suite, Google Workspace, and project management platforms like Asana and Trello. My ability to maintain confidentiality while managing sensitive data has been a cornerstone of my career, and I pride myself on fostering collaboration within teams, whether in remote or onsite environments.

Experience

Work history, roles, and key accomplishments

Chief Executive Assistant

Grip Traders

Aug 2020 - Dec 2024 (4 years 4 months)

Supported the CEO in all facets of executive administration, improving calendar efficiency by 35% and reducing scheduling conflicts. Standardized over 25 operational workflows and SOPs, optimizing cross-departmental coordination and ensuring follow-through on key deliverables.

Calendar Management Workflow Optimization SOP Development Compliance

Administrative Project Manager

GRIP

Jan 2012 - Jun 2020 (8 years 5 months)

Managed core administrative functions for mid-size teams, improving task efficiency by 25% via digital workflow systems. Monitored and aligned administrative tasks to project timelines and budgets, drafting internal communications and tracking KPIs through Excel dashboards.

Administration Workflow Systems Project Tracking Internal Communications KPI Tracking Excel Team Collaboration Document Management

Educational Coordinator / Vice Principal

IGSS

Aug 2008 - Aug 2011 (3 years)

Oversaw daily academic operations and scheduling, implementing systems to streamline reporting and event planning. Managed internal communications, built positive relationships with staff, students, and parents, and developed/enforced administrative policies.

Scheduling Reporting Event Planning Internal Communications Stakeholder Relationship Management Policy Development Documentation Management Compliance

Education

Degrees, certifications, and relevant coursework

Punjab University

Bachelor of Laws, Law

Activities and societies: Member, Rawalpindi District Bar Association (since 2014); Member, Lahore High Court Bar Council (since 2017)

Earned a Bachelor of Laws degree, building a strong foundation in legal principles and practices. Became a member of the Rawalpindi District Bar Association in 2014 and the Lahore High Court Bar Council in 2017.

National University of Modern Languages

Diploma, English Communication

Completed a diploma program focused on developing strong English communication skills. Gained proficiency in various aspects of English language usage.

Fatima Jinnah Women University

MA in Education, Leadership and Management

Grade: 2.8 / 3.0

Activities and societies: Thesis: Comparative Study of Social Competence among Female Students of Different Socioeconomic Classes

Obtained a Master of Arts in Education, focusing on Leadership and Management. Undertook a comparative study on social competence among female students from different socioeconomic classes. Graduated with a CGPA of 2.8 out of 3.0.

National University of Modern Languages

M.Phil. in Education, Leadership and Management

Grade: 3.75 / 4.00

Activities and societies: Thesis: Personality Traits of University Educational Managers as Predictors of their Decision-Making Styles

Completed a Master of Philosophy in Education with a specialization in Leadership and Management. Conducted research on the personality traits of university educational managers as predictors of their decision-making styles. Achieved a CGPA of 3.75 out of 4.00.