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Denise Stokes

@denisestokes

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Detail-oriented accounts payable and administrative professional with HR experience.

United States

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What I'm looking for

I seek a stable accounting or administrative role where I can manage AP, support payroll/HR processes, improve invoice workflows, and contribute to a collaborative, organized team focused on accuracy and timely financial operations.

I am a detail-oriented accounts payable and administrative professional with extensive experience supporting accounting operations, HR onboarding, payroll coordination, and vendor management. I excel at invoice processing, reconciliations, month-end procedures, and maintaining accurate vendor records.

Across manufacturing, construction, retail, and accounting firm environments, I have led AP functions, produced reports, assisted controllers/CFOs, and supported project managers—improving invoice accuracy, ensuring timely vendor payments, and maintaining compliance with tax and benefits processes.

I bring strong organizational skills, proficiency in QuickBooks, Sage, UltraTax and Microsoft Office, and a practical, task-focused approach to meet deadlines, resolve problems, and communicate effectively with employees, clients, management, and tax agencies.

Experience

Work history, roles, and key accomplishments

Accounts Payable Specialist

JSI Store Fixtures Incorporated

Oct 2023 - Mar 2025 (1 year 5 months)

Managed full accounts payable cycle including invoice processing, foreign currency entries, accrual uploads, and weekly vendor payments while reporting AP status to the CFO.

Accounts Payable Invoice Processing GL Reconciliation Quickbooks Vendor Management Month End Close Journal Entries

Office Administrator

Newport Industrial Fabrication, LLC.

Jun 2022 - Oct 2023 (1 year 4 months)

Administered HR onboarding, benefits enrollment, payroll hour calculations, A/P entry in Sage, and monthly sales tax filings while supporting project invoicing and controller tasks.

Onboarding Benefits Administration Accounts Payable Vendor Management Office Administration

Office Manager

Ace Weber Hardware

Nov 2021 - Jun 2022 (7 months)

Managed daily cash reconciliation, bank deposits, payroll scheduling, vendor payments, sales tax reporting, and maintained HR and A/P records for retail operations.

Payroll Processing Sales Tax Shift Scheduling Accounts Receivable Customer Service

Accounts Payable / Administrative Assistant

NorthStar Construction Services Inc.

Jun 2018 - Mar 2021 (2 years 9 months)

Performed full A/P functions, maintained vendor records and insurance certificates, tracked employee benefit expenses, and provided administrative support to project and purchasing teams.

Accounts Payable Vendor Management Excel Administrative Support

Bookkeeper / Administrative Assistant

David Sontag, CPA PC

Nov 2010 - Jun 2018 (7 years 7 months)

Prepared accounting and financial documents, reconciled client accounts, filed payroll taxes, generated W-2s/1099s, and served as liaison with tax agencies to resolve client issues.

Bookkeeping Account Reconciliation Payroll Tax W 2 1099 Preparation Administrative Support

Sales Associate / Assistant Manager

Wacky Bear Factory

Sep 2007 - Jul 2009 (1 year 10 months)

Assisted customers with product selection and closings, maintained store security and daily cash-out reports, and managed inventory replenishment for high-volume retail traffic.

Customer Service Inventory Management Sales Reporting Point of Sale Loss Prevention

Accounts Receivable / Administrative Assistant

T.F. Boyle Transportation Inc.

Oct 1990 - May 1997 (6 years 7 months)

Reconciled government accounts, processed billings and collections, supported dispatch operations, coordinated driver schedules, and created operations manuals for permit guidelines.

Accounts Receivable Collections Billing Operations Coordination Customer Service Documentation

Education

Degrees, certifications, and relevant coursework

Rivier University

Bachelor of Science, Business Information Processing Management

1985 - 1989

Completed a Bachelor of Science in Business Information Processing Management with coursework focused on business information systems and management practices.