Document Controller
Open to opportunities
Butch San Jose
@butchsanjose81
I manage complex construction and engineering documentation, Aconex workflows, and project administration across international teams.
United Arab EmiratesWhat I'm looking for
I'm currently a Document Controller at Lacasa Architects & Engineering Consultants in Dubai, managing contractor documentation through Aconex workflows, consultant reviews, correspondence, audits, archiving, and master logs.
Across 26+ years in construction, engineering, infrastructure, and consultancy projects in the Middle East and Asia, I've handled technical submittals, drawings, RFIs, transmittals, document registers, revision control, and project records. I've supported multidisciplinary teams at organizations including Cushman & Wakefield, Samsung Engineering, Hyundai Engineering & Construction, Acciona–Gullermak, and Consolidated Contractor Company.
At Cushman & Wakefield with SC Bank, I combined Lead Project Administrator and KYC Analyst responsibilities, delivering APAC training, conducting weekly data audits, processing invoices and purchase orders in Oracle, and performing intermediary KYC checks.
I also bring database administration, training, reporting, process improvement, and AML/KYC documentation experience. I enjoy keeping fast-moving project information accurate, accessible, compliant, and well coordinated.
Experience
Work history, roles, and key accomplishments
LC
Current
Document Controller
Lacasa Architects & Engineering Consultants
Jan 2025 - Present (1 year 7 months)
Receives and processes documents via Aconex, initiates workflows for consultant review, and prepares training materials. Maintains master logs and conducts internal audits.
Managed project administration and KYC analysis for intermediaries, including training and data audits. Processed invoices and purchase orders in Oracle.
LL
Admin Assistant cum Document Controller
Louvreclad PTY Ltd
Jan 2021 - Mar 2022 (1 year 2 months)
Generated project numbers via Pipedrive, set up meetings, and updated KPIs for staff. Supported project management and estimation teams.
AG
Site Document Controller
Acciona – Gullermak
May 2018 - Mar 2019 (10 months)
Prepared inspection requests, manpower attendance sheets, and progress reports. Coordinated with site engineers on logistics.
Document Controller
Samsung Engineering
Apr 2015 - Apr 2018 (3 years)
Managed document numbering and workflows via Aconex, reviewed contractor submissions, and coordinated LPOs with subcontractors.
Database Administrator
Hyundai Engineering & Construction
Jul 2013 - Apr 2015 (1 year 9 months)
Maintained project database with budget and workstep data, created user logins, and trained staff. Reported directly to headquarters in Seoul.
YE
Lead Coordinator
Youngwah Engineering
Jul 2011 - Apr 2013 (1 year 9 months)
Coordinated project activities and supported engineering teams in Mary, Turkmenistan.
CC
Document Controller
Consolidated Contractor Company
Jul 2006 - Jan 2011 (4 years 6 months)
Managed project documentation and control processes for construction projects in Ras Laffan and Saudi Arabia.
Education
Degrees, certifications, and relevant coursework
AMA University
Business Administration, Financial Management
1997 - 1999
Grade: 3.8
Tech stack
Software and tools used professionally
Availability
Open to opportunities
Location
United Arab EmiratesAuthorized to work in
Salary expectations
2k-2k USD
Job categories
Skills
Document ControlDocument ManagementRecords ManagementAconexSubmittalsRFIRevision ManagementProject AdministrationDatabase AdministrationKYCCustomer Due DiligenceAML ComplianceOraclePrimavera RiskPipedriveSharePointOutlookMicrosoft WordPowerPointExcelWorkflow ManagementInternal AuditingTrainingReportingInvoice ProcessingPurchase Order Management
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