Looking for a job

Beatrice Maina

@beatricemaina2

Message

I keep executives focused through proactive operations and executive support.

Kenya

Message

What I'm looking for

I'm looking to support senior leaders and distributed teams in a fast-moving environment where I can improve operations, manage complex priorities, and build clear, reliable systems.

At Ascend Together, I support the COO across changing priorities, multiple locations, and time zones. I manage calendars, travel, executive communications, expenses, meetings, and operational initiatives.

I use AI-powered productivity tools to automate recurring workflows, develop standard operating procedures, and improve documentation. I also manage expense reporting and reconciliation for a six-member leadership team using Ramp and Workday.

Previously, I supported the Vice President at Commonwealth Business Women Africa through scheduling, travel, correspondence, research, briefing materials, and strategic follow-through. I represented executive leadership in meetings, captured decisions, and drove accountability across stakeholders.

My experience also includes programme coordination, entrepreneur onboarding, pitch forums, banking operations, and process improvement. I bring clarity, structure, discretion, and sound judgment to fast-moving executive environments.

Experience

Work history, roles, and key accomplishments

Current

Executive Assistant

Current

Ascend Together

Oct 2025 - Present (1 year)

Provides proactive executive and operational support to the COO, managing calendars, travel logistics, communications, and expense reporting. Leverages AI tools to automate workflows and supports strategic initiatives.

Calendar Management Travel Coordination Expense Reporting Ramp Workday AI productivity tools Process Improvement Stakeholder Communication

Executive Assistant

Commonwealth Business Women Africa

Jan 2023 - May 2025 (2 years 4 months)

Supported the Vice President's office, managing calendars, inboxes, travel, and briefing documents. Represented leadership in meetings and drove follow-up actions.

Calendar Management Travel Coordination Inbox Management Research Confidentiality Stakeholder Management

Bank Officer

African Banking Corporation Limited

Dec 2023 - Dec 2024 (1 year)

Managed customer onboarding and account modifications, ensuring compliance with banking regulations. Streamlined operational processes and used Finacle ERP to support banking operations.

Customer Onboarding Compliance Finacle ERP Process Improvement Cross Functional Collaboration

Program Officer & Executive Support

Commonwealth Business Women Network – Kenya

Apr 2021 - Dec 2022 (1 year 8 months)

Provided executive support to the Founder, managed calendars, correspondence, and travel. Coordinated projects, led onboarding of over 100 entrepreneurs, and organized business pitch forums.

Executive Support Project Coordination Event Organization Onboarding Budgeting Workshop Facilitation Documentation