Open to opportunities

Aoife Finegan

@aoifefinegan

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Organised freelance virtual assistant specialising in executive support, marketing and operations.

Ireland

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What I'm looking for

I seek a role providing executive and operational support in a collaborative team, with opportunities to manage travel, calendars, marketing tasks and reporting while contributing to process improvement.

I am a detail-focused freelance virtual assistant with experience supporting executives, coordinating site operations, and delivering end-to-end marketing campaigns across Australia, Ireland and the UK. I combine strong calendar and travel management skills with content creation and reporting to keep teams running smoothly.

My background includes executive assistant work for a government department, site coordination for FIFO operations, and marketing and production roles with retail and e-commerce brands. I have led diary and rostering systems, booking and logistics for national and international travel, and liaised with global stakeholders such as Nike, Adidas and Under Armour.

I prioritise clear communication, reliability and proactive problem-solving, delivering accurate reports, invoicing support and social media execution to free leaders to focus on strategy and growth.

Experience

Work history, roles, and key accomplishments

Site Coordinator (FIFO)

Compass / Evolution Mining

Jan 2024 - Dec 2025 (1 year 11 months)

Coordinated FIFO logistics and bookings for site workers, built and analysed daily reports, and scheduled rosters and team training to maintain operational continuity on site.

Travel Coordination Logistics Data Analysis

Executive Assistant

Department of Education

Jan 2022 - Dec 2024 (2 years 11 months)

Managed complex diaries and calendars, coordinated projects and internal reports, prepared meeting agendas and minutes, and handled communications to support executive operations.

Minute Taking Project Coordination Report Preparation Calendar Management Administration

Social Media & Marketing Executive

LifeStyle Sports

Jan 2018 - Dec 2019 (1 year 11 months)

Led end-to-end marketing campaigns and content creation, managed social media scheduling and reporting, and coordinated campaigns and PR with global brand partners to drive engagement.

Marketing Campaigns Content Creation Social Media Management Brand Partnerships Travel &Amp; Model Booking Adobe Creative Suite

Online Production Assistant

LifeStyle Sports

Jan 2017 - Dec 2018 (1 year 11 months)

Managed model and travel bookings, updated e-commerce listings and reported on online product publishing, and served as primary contact for internal and external production queries.

Travel Coordination Reporting CMS

Model Booking Assistant

ASOS

Jan 2016 - Dec 2016 (11 months)

Managed department diary, raised purchase orders and tracked finances, acted as point of contact for the booking team, and organised international trips and scouting days.

Model &Amp; Travel Booking Team Coordination