Open to opportunities

Anastasia Barbasheva

@anastasiabarbasheva

Message

Estate and Family Office Manager delivering discreet, end-to-end household and executive operations.

United Arab Emirates

Message

What I'm looking for

I’m looking for a discreet, high-trust role where I can own residence and family-office operations end-to-end—staff, vendors, budgets, travel, and international relocations—while ensuring privacy, smooth execution, and clear coordination across jurisdictions.

I am an Estate and Family Office Manager (also functioning as Household Manager / Chief of Staff) with 19 years of experience providing household and executive support to HNW/UHNW principals and families. I take full operational oversight of residences, household staff, budgets, and vendors, combining hands-on execution with confidentiality and discretion for sensitive personal and financial information.

In my current Dubai direction role, I independently run the Dubai scope within a PA team—keeping household operations uninterrupted through clear ownership, coordination, and delivery. I have handled apartment handovers and furnishing so units were 100% move-in ready on schedule, managed a recurring six-month Dubai–Spain relocation cycle with zero missed deadlines, supervise resident household staff of 6 without operational disruptions, and ensured HR/legal onboarding (NDAs, house rules, and residence-permit processing) for 100% of new hires across Russia, Spain, and Dubai.

Experience

Work history, roles, and key accomplishments

Current

Family / Estate Office Manager

Current

Confidential Private UHNW Family Office

Jul 2023 - Present (3 years 1 month)

Independently runs the Dubai direction for a private UHNW family, overseeing household operations, relocation cycles, and staff/vendor coordination across multiple jurisdictions. Manages property handover/furnishing, HR/legal onboarding for household staff, and business calendar support while maintaining strict confidentiality.

Estate and Household Management Household Manager Chief of Staff Confidentiality Household Staff Management and Supervision Vendor Management Property Acquisition Renovation and Furnishing Oversight HR Legal Employment Contracts Event Planning Web Applications Databases

Personal Assistant to the Shareholder

Telesport Group

Apr 2021 - Jul 2023 (2 years 3 months)

Provided personal and executive support to the shareholder, coordinating premium travel and yacht charters. Managed the principal’s investment property portfolio under power of attorney and supported education, residence operations, and annual events.

Yacht Charter Power Of Attorney Education Coordination School Transfer Support Overseas Language Program Placement Multi City Staff and Service Provider Coordination

Personal Assistant to the Shareholder

Modnique

Aug 2018 - Apr 2021 (2 years 8 months)

Supported the shareholder with business research and structured information for decision-making. Coordinated vendor/partner communications, outsourced contractors, and end-to-end HR support for the principal’s team.

Business Research Onboarding Exit Interviews Brand Visibility Support

Business Assistant to the Shareholder

Vyborg Timber Industrial Corporation

Mar 2013 - Jul 2018 (5 years 4 months)

Managed the shareholder’s day-to-day schedule and task follow-through across concurrent workstreams. Handled corporate correspondence/document workflows using EDMS and provided front-office, administrative, and travel/visa support.

Meeting Coordination Task Tracking Across Workstreams Front Office Visa Support Administrative Errands Execution

Lead Specialist-Expert

Rosreestr

Jan 2010 - Jan 2013 (3 years)

Worked as a Lead Specialist-Expert for the Federal Service for State Registration, Cadastre and Cartography in St. Petersburg and the Leningrad Region.