6 Accounts Payable Assistant Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Accounts Payable Clerk to join the finance team at [$COMPANY_NAME]. In this pivotal role, you will manage the full accounts payable cycle, ensuring accurate and timely processing of vendor invoices, payments, and reconciliations. Your expertise will be essential in maintaining our financial integrity and fostering strong vendor relationships.

Responsibilities

• Process vendor invoices and expense reports accurately in a timely manner, adhering to company policies and procedures
• Perform regular reconciliations of vendor statements and resolve discrepancies with vendors proactively
• Assist in the preparation of weekly and monthly payment runs, ensuring cash flow efficiency
• Collaborate with cross-functional teams to ensure compliance with financial controls and audit requirements
• Maintain organized records of all accounts payable transactions, ensuring easy retrieval for audits
• Support month-end close activities by providing necessary documentation and reports
• Actively participate in process improvement initiatives to enhance the efficiency of the accounts payable function

Required and Preferred Qualifications

Required:

• 2+ years of experience in accounts payable or a related finance role
• Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Excel
• Strong understanding of accounts payable processes and financial principles
• Excellent attention to detail and accuracy in data entry

Preferred:

• Experience in a high-volume accounts payable environment
• Familiarity with ERP systems and automated invoice processing solutions
• Basic understanding of general accounting principles

Technical Skills and Relevant Technologies

• Proficient in Microsoft Excel, including advanced functions and pivot tables
• Experience with accounting software such as QuickBooks, Oracle, or similar platforms
• Knowledge of electronic payment systems and financial reconciliation tools

Soft Skills and Cultural Fit

• Strong organizational and time management skills, with the ability to prioritize tasks effectively
• Excellent communication skills, both verbal and written, to interact with vendors and internal stakeholders
• A proactive and collaborative mindset, with a commitment to continuous improvement and excellence
• Ability to thrive in a fast-paced environment while maintaining accuracy and attention to detail

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits include:

• Comprehensive health benefits package
• 401(k) plan with company matching
• Paid time off and sick leave
• Opportunities for professional development and growth

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are an Equal Opportunity Employer and welcome applicants from all backgrounds, experiences, and perspectives. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other status protected by applicable law.

Location

This is a hybrid position, requiring candidates to work in the office at least 3 days a week at [$COMPANY_LOCATION].

We encourage applicants from all backgrounds to apply, even if you don’t meet all the qualifications. Your unique experiences and perspectives could be a great fit for our team!

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Accounts Payable Assistant to join our finance team at [$COMPANY_NAME]. In this role, you will play a critical part in ensuring the accuracy and efficiency of our accounts payable processes. You will be responsible for processing invoices, coordinating payments, and maintaining supplier relationships, all while adhering to established financial protocols.

Responsibilities

• Process and verify invoices, ensuring compliance with company policies and procedures
• Coordinate payment processing and follow up with vendors regarding outstanding invoices
• Maintain accurate records of all accounts payable transactions, including invoices and payments
• Assist in the preparation of financial reports related to accounts payable
• Collaborate with internal departments to resolve discrepancies and improve processes
• Contribute to month-end closing activities and reconciliation of accounts payable

Required and Preferred Qualifications

Required:

• Associate degree in Accounting, Finance, or a related field
• 1-2 years of experience in accounts payable or a similar role
• Proficiency in accounting software and Microsoft Excel
• Strong attention to detail and accuracy in data entry

Preferred:

• Experience with ERP systems such as SAP or Oracle
• Knowledge of basic accounting principles and practices
• Ability to manage multiple priorities and deadlines effectively

Technical Skills and Relevant Technologies

• Proficient in accounting software (e.g., QuickBooks, Xero)
• Strong Excel skills, including formulas and pivot tables
• Familiarity with electronic payment systems and invoice processing tools

Soft Skills and Cultural Fit

• Excellent organizational and time-management skills
• Strong communication skills, both written and verbal
• A proactive approach to problem-solving and process improvement
• Ability to work collaboratively in a team environment
• Commitment to maintaining confidentiality and integrity of financial information

Benefits and Perks

At [$COMPANY_NAME], we offer a competitive salary and a comprehensive benefits package, including:

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and holidays
• Professional development opportunities
• Collaborative and inclusive work environment

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation, or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in-person at our office in [$COMPANY_LOCATION].

Note: We encourage applicants to apply even if they do not meet all the qualifications listed.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team at [$COMPANY_NAME]. In this critical role, you will be responsible for managing the full cycle of accounts payable processes, ensuring timely and accurate processing of invoices, and maintaining strong vendor relationships to support our financial health.

Responsibilities

• Manage daily accounts payable operations, including the processing of vendor invoices, expense reports, and payment requests
• Review and verify invoices for accuracy, appropriate documentation, and approval
• Ensure timely payments to vendors while adhering to established payment terms
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist in month-end closing activities by preparing accounts payable reports and reconciliations
• Maintain organized records of all accounts payable transactions and documentation for audit purposes
• Collaborate with internal departments to address inquiries and provide support related to accounts payable

Required and Preferred Qualifications

Required:

• 2+ years of experience in accounts payable or a similar financial role
• Strong knowledge of accounts payable processes and procedures
• Proficient in accounting software and Microsoft Excel
• Excellent attention to detail and accuracy in data entry and financial reporting
• Strong organizational and time management skills with the ability to prioritize tasks effectively

Preferred:

• Experience with ERP systems (e.g., SAP, Oracle) is a plus
• Familiarity with tax compliance and financial regulations
• Ability to work collaboratively in a team-oriented environment

Technical Skills and Relevant Technologies

• Proficient in data entry and financial software applications
• Experience with document management systems for invoice processing
• Understanding of financial reporting and accounts reconciliation processes

Soft Skills and Cultural Fit

• Strong communication skills, both verbal and written
• Ability to build and maintain positive working relationships with vendors and internal stakeholders
• Proactive problem solver with a focus on continuous improvement
• Adaptability to changing priorities in a fast-paced environment
• Commitment to maintaining confidentiality and handling sensitive information responsibly

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, which may include:

• Health, dental, and vision insurance
• 401(k) retirement plan with company matching
• Paid time off and holidays
• Professional development opportunities
• Wellness programs and initiatives

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, or any other characteristic protected by law.

Location

This role requires successful candidates to be based in person at our office located in [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds and experiences to apply, even if they don't meet all qualifications. Your unique perspectives and skills are valuable to us!

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

As a Senior Accounts Payable Specialist at [$COMPANY_NAME], you will play a crucial role in maintaining the financial health of our organization. You will lead the accounts payable process, ensuring accurate and timely processing of invoices while providing strategic insights that contribute to operational efficiency. You will collaborate closely with cross-functional teams to enhance our financial processes and support our mission of excellence.

Responsibilities

• Oversee the full accounts payable cycle, including invoice processing, payment approvals, and reconciliation of vendor statements
• Develop and implement best practices for accounts payable processes to streamline operations and enhance accuracy
• Conduct regular audits of accounts payable transactions to ensure compliance with internal controls and accounting standards
• Collaborate with procurement and finance teams to resolve discrepancies and improve vendor relationships
• Lead the transition to automated invoicing systems and train team members on new processes and tools
• Prepare and present monthly reports on accounts payable metrics and KPIs to senior management

Required and Preferred Qualifications

Required:

• 5+ years of experience in accounts payable or general accounting roles
• Strong knowledge of accounting principles and practices, with a focus on accounts payable
• Experience with ERP systems and financial software, preferably SAP or Oracle
• Exceptional attention to detail and accuracy in financial data entry and reporting
• Proven ability to manage multiple priorities in a fast-paced environment

Preferred:

• Bachelor's degree in Accounting, Finance, or a related field
• Certification such as Certified Accounts Payable Professional (CAPP) or similar
• Experience in a hybrid work environment with a focus on teamwork and collaboration

Technical Skills and Relevant Technologies

• Proficient in Microsoft Excel, with advanced skills in data analysis and reporting
• Familiarity with automation tools and technologies for accounts payable processes
• Knowledge of financial regulations and compliance standards related to accounts payable

Soft Skills and Cultural Fit

• Strong analytical and problem-solving skills, with a proactive approach to identifying issues
• Excellent communication skills, both written and verbal, for effective collaboration
• Ability to work independently and as part of a team in a dynamic environment
• Demonstrated commitment to continuous improvement and professional development
• Positive attitude with a strong customer service orientation

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Flexible work arrangements with a hybrid model
• Comprehensive health, dental, and vision insurance
• Retirement savings plan with company match
• Generous paid time off and holidays
• Professional development opportunities and training programs

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location

This role requires successful candidates to be based in [$COMPANY_LOCATION], with a hybrid work arrangement that includes in-office collaboration at least 3 days a week.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive Accounts Payable Supervisor to lead our accounts payable team in ensuring accuracy and efficiency in our financial operations. In this pivotal role, you will manage the full-cycle accounts payable process, mentor team members, and drive continuous improvement initiatives that enhance our financial health and operational efficiency.

Responsibilities

• Oversee the daily operations of the accounts payable department, ensuring timely and accurate processing of invoices and payments.
• Implement and refine accounts payable processes to improve efficiency and reduce errors, leveraging automation where possible.
• Conduct regular audits of accounts payable activities to ensure compliance with company policies and accounting standards.
• Lead, mentor, and develop the accounts payable team, fostering a culture of excellence and continuous learning.
• Collaborate with internal stakeholders to resolve discrepancies and improve vendor relationships.
• Prepare and present monthly reports on accounts payable metrics to senior management, identifying trends and areas for improvement.

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of accounts payable experience, with at least 2 years in a supervisory role.
• Strong understanding of accounts payable processes and accounting principles.
• Proficient in accounting software and ERP systems; experience with [specific software, e.g., SAP, Oracle, or similar].

Preferred:

• Experience in process improvement methodologies, such as Lean or Six Sigma.
• Certifications such as Certified Accounts Payable Professional (CAPP) or similar.

Technical Skills and Relevant Technologies

• Expertise in accounts payable software and tools, particularly [specific tools, e.g., Bill.com, AvidXchange].
• Proficient in Microsoft Excel for data analysis and reporting purposes.
• Familiarity with SQL or other querying languages for financial reporting.

Soft Skills and Cultural Fit

• Exceptional attention to detail and accuracy in financial reporting.
• Strong leadership and team management skills with a collaborative mindset.
• Excellent communication skills, both verbal and written, with the ability to liaise effectively with vendors and internal teams.
• Proactive approach to problem-solving and a track record of improving processes.

Benefits and Perks

Salary: [$SALARY_RANGE]

In addition to competitive compensation, we offer a comprehensive benefits package that may include:

• Health, dental, and vision insurance with low out-of-pocket costs.
• Retirement savings plan with company match.
• Generous paid time off and flexible work arrangements.
• Professional development opportunities and tuition reimbursement.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Location

This is a fully remote position.

We encourage all qualified candidates to apply, even if you don’t meet every requirement. We value diverse perspectives and experiences.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking an experienced Accounts Payable Manager to lead our accounts payable team at [$COMPANY_NAME]. This critical role involves overseeing the entire accounts payable function, ensuring timely processing of invoices, and maintaining accurate financial records. You'll collaborate closely with cross-functional teams to drive efficiency in our financial operations while adhering to compliance standards.

Responsibilities

• Manage the day-to-day operations of the accounts payable department, including invoice processing, payment approval, and vendor management
• Develop and implement accounts payable policies and procedures to enhance operational efficiency and accuracy
• Supervise, mentor, and train accounts payable staff, fostering a high-performance team culture
• Ensure timely reconciliation of accounts payable transactions and oversee month-end and year-end closing processes
• Collaborate with procurement and finance teams to resolve discrepancies and improve vendor relationships
• Monitor and analyze accounts payable metrics to identify trends and opportunities for process improvement

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or a related field
• 5+ years of experience in accounts payable management or a similar role
• Strong understanding of accounts payable processes and regulatory compliance
• Proven experience with accounting software and ERP systems

Preferred:

• CPA or equivalent certification
• Experience in a fast-paced, high-volume environment
• Knowledge of automation tools and technologies in accounts payable

Technical Skills and Relevant Technologies

• Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks)
• Strong Excel skills for data analysis and reporting
• Experience with electronic invoicing and payment systems

Soft Skills and Cultural Fit

• Exceptional analytical and problem-solving skills
• Excellent communication and interpersonal skills to engage effectively with stakeholders
• Ability to work collaboratively in a team-oriented environment
• Strong organizational skills with a keen attention to detail
• Proactive mindset and ability to adapt to changing priorities

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement savings plans with company match
• Paid time off and holidays
• Professional development and training opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in [$COMPANY_LOCATION].