Company Overview
[$COMPANY_OVERVIEW]
Role Overview
[$COMPANY_NAME] is hiring a Junior Accounts Payable (AP) Analyst to join the finance and accounting team. This entry-level accounting role is ideal for candidates with foundational bookkeeping and AP exposure who want to develop technical proficiency in invoice processing, vendor payments, and ERP workflows. Reporting to the AP Supervisor, you will execute day-to-day payable operations, support month-end close activities, and develop operational discipline around internal controls, 3-way matching, and payment reconciliations.
Responsibilities
- Process vendor invoices and expense reports accurately and on time across multiple channels (email, AP portal, EDI).
- Perform 2-way and 3-way matching of invoices, purchase orders (POs), and receiving reports; flag and escalate discrepancies to procurement or operations.
- Prepare and execute vendor payments (ACH, EFT, wire transfers, checks) following payment runs and approval matrices.
- Maintain vendor master data: verify W-9/Tax ID details, payment terms, remittance addresses, and banking information.
- Reconcile AP subledger to general ledger and bank statements; research and resolve reconciling items and aged AP variances.
- Support month-end close by preparing AP schedules, accruals, and ad hoc reporting required by accounting leadership.
- Assist with invoice coding to correct GL accounts and cost centers; liaise with finance partners to ensure accurate chargebacks and allocations.
- Document AP procedures, contribute to internal control testing, and support audit requests with timely evidence and explanations.
- Participate in small process-improvement projects: automation of invoice capture (OCR), AP workflow configuration, and vendor onboarding enhancements.
- Provide responsive vendor support: respond to inquiries, manage vendor portals, and resolve payment status questions.
Required and Preferred Qualifications
Required:
- Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience (associate degree plus 1-2 years AP experience acceptable).
- 0–2 years of hands-on accounts payable or bookkeeping experience; internships, co-ops, or transactional accounting roles count.
- Solid Excel skills: VLOOKUP/XLOOKUP, pivot tables, basic formulas, and data validation.
- Familiarity with invoice processing concepts: PO matching, invoice coding, payment runs, and vendor reconciliation.
- Strong attention to detail, organizational skills, and ability to manage competing priorities in a fast-paced environment.
Preferred:
- Experience with ERP or accounting systems such as Oracle, NetSuite, SAP, Microsoft Dynamics, Workday Financials, or QuickBooks.
- Exposure to AP automation tools (Bill.com, Tipalti, Coupa) and OCR-based invoice capture solutions.
- Basic understanding of US tax forms (W-9) and sales/use tax implications on payables.
- Experience executing electronic payments (ACH/EFT) and familiarity with banking file formats (CCD, CTX).
- Associateship or coursework toward CPA, ACCA, or bookkeeping certification is a plus.
Technical Skills and Relevant Technologies
- Proficient with Microsoft Excel and Google Sheets for reconciliations and reporting.
- Hands-on experience or rapid learning ability with ERPs: NetSuite, Oracle, SAP, or similar.
- Familiarity with AP automation and payment platforms: Bill.com, Tipalti, Coupa, or A/P modules.
- Basic SQL or query experience for ad hoc data pulls is advantageous.
- Comfortable using ticketing/communication tools (Zendesk, Jira, Slack) and document storage (SharePoint, Google Drive).
Soft Skills and Cultural Fit
- Analytical mindset and methodical approach to reconciliations and root-cause investigations.
- Clear written and verbal communication with internal stakeholders and external vendors.
- Track record of reliability, strong time management, and ownership of end-to-end tasks.
- Collaborative attitude: able to escalate appropriately, accept feedback, and work cross-functionally with procurement, operations, and treasury.
- Growth-oriented: eagerness to learn accounting best practices, controls, and automation techniques.
Benefits and Perks
Salary: [$SALARY_RANGE]
- Comprehensive health, dental, and vision insurance plans.
- 401(k) retirement plan with company match and financial wellness resources.
- Paid time off, paid parental leave, and flexible holiday policies.
- Professional development stipend and access to training for accounting systems and certifications.
- Commuter benefits, wellness programs, and employee assistance program (EAP).
- Opportunities for career progression into Senior AP Analyst, Accounts Payable Lead, or broader accounting roles.
Equal Opportunity Statement
[$COMPANY_NAME] is an equal opportunity employer committed to creating an inclusive environment for all employees. We evaluate candidates on merit and will provide reasonable accommodations in the application process and employment as required by law. We encourage applications from candidates of all backgrounds, including those with non-linear career paths and with different educational experiences.
Location
This is a remote position within [$COMPANY_LOCATION]. Candidates must be legally authorized to work and primarily located in [$COMPANY_LOCATION] to meet tax and local employment requirements. Occasional on-site visits or meetings may be requested.
How to Apply
To apply, please submit your resume and a brief cover letter describing your relevant AP or bookkeeping experience and why you are interested in the role. Applications will be reviewed on a rolling basis.
