5 Accounts Payable Analyst Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are hiring a Junior Accounts Payable Analyst to join the finance operations team at [$COMPANY_NAME]. This entry-level role is ideal for early-career finance professionals who will execute day-to-day accounts payable workflows, contribute to process automation initiatives, and learn core accounting controls. You will work under the supervision of a Senior AP Manager and collaborate cross-functionally with Procurement, Treasury, and FP&A to ensure timely, accurate vendor payments and maintain strong internal controls.

Responsibilities

• Process vendor invoices and payment runs in ERP systems (e.g., Oracle NetSuite, SAP, Workday Financials) following established SOPs and accounting policies
• Match three-way PO-invoice-receipt where applicable and research discrepancies; escalate complex exceptions to senior staff
• Prepare and execute payment methods including ACH, wire, check, and virtual card; validate banking details and payment approvals
• Reconcile vendor statements and resolve outstanding items within SLA targets
• Support month-end close activities: prepare AP aging reports, accruals, and journal entry support documentation
• Maintain accurate vendor master data, perform KYC/Onboarding checks, and update payment terms
• Assist with AP automation and OCR invoice capture projects (e.g., Coupa, Tipalti, AvidXchange) including testing and validating OCR results
• Document process flows, create clear work instructions, and contribute to continuous improvement initiatives to reduce cycle time and invoice exceptions
• Respond to vendor inquiries via email/phone and maintain a strong vendor relationship posture

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or equivalent practical experience OR 1+ years of finance/accounts payable experience
• Proficiency with Microsoft Excel (VLOOKUP, INDEX/MATCH, pivot tables) and foundational data manipulation skills
• Hands-on experience or coursework with accounting systems (NetSuite, QuickBooks, SAP, Dynamics) or internship experience in AP/AR
• Basic understanding of accounting fundamentals: invoice lifecycle, accruals, payment terms, and general ledger coding
• Strong attention to detail, accuracy in numeric reconciliation, and capacity to follow multi-step processes
• Ability to work collaboratively in a cross-functional finance team and take direction from senior analysts

Preferred Qualifications

• Exposure to AP automation platforms (Coupa, Tipalti, AvidXchange, Stampli) and OCR/ICR tools
• Basic SQL or experience extracting data from ERPs for reporting and reconciliation
• Experience with bank file formats (ACH, SEPA) and familiarity with payment processing controls
• Working knowledge of internal controls and SOX environment or experience supporting audits
• Certifications such as Certified Accounts Payable Professional (CAPP) or progression toward AIPB/ACCA coursework

Technical Skills and Relevant Technologies

• ERP systems: Oracle NetSuite, SAP S/4HANA, Microsoft Dynamics, QuickBooks
• AP automation & invoice capture: Coupa, Tipalti, AvidXchange, Stampli; OCR/AI tools for invoice parsing
• Payments and banking: ACH, wire transfer, virtual card processing, SWIFT basics
• Reporting & analytics: Excel (advanced functions), Google Sheets, basic SQL or Power Query
• Collaboration & ticketing: Concur, ServiceNow, Jira, Slack, Microsoft Teams

Soft Skills and Cultural Fit

• Operational rigor: consistently meets SLAs and documents exceptions with clear rationale
• Communication: concise written and verbal communication with vendors and internal stakeholders
• Problem-solving: methodical approach to investigate invoice discrepancies using data and audit trails
• Learning mindset: eagerness to upskill in ERP configuration, automation, and controls
• Team orientation: willingness to participate in knowledge-sharing, process documentation, and peer mentoring
• Ethical standards: demonstrates integrity handling confidential vendor and banking information

Benefits and Perks

Salary range: [$SALARY_RANGE]

• Comprehensive medical, dental, and vision coverage
• 401(k) or local retirement plan with employer match or contribution
• Generous paid time off, paid holidays, and parental leave
• Professional development stipend and access to certification reimbursement
• Structured onboarding and mentorship program with clear progression to AP Analyst / Senior AP roles
• Flexible work schedule and wellness benefits

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer committed to building an inclusive workforce. We welcome applicants of all backgrounds and will consider qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other characteristic protected by law. Reasonable accommodations are available upon request for candidates taking part in all aspects of the selection process.

Location

This is a remote position within [$COMPANY_LOCATION]. Candidates must be authorized to work and located within [$COMPANY_LOCATION] for payroll and compliance purposes; occasional on-site meetings may be required based on business needs.

Application Instructions

We encourage applicants to apply even if you do not meet every listed requirement. Please submit your resume and a brief cover letter summarizing relevant coursework, internships, or hands-on experience in accounts payable or finance operations. Qualified candidates will be assessed on potential, attention to detail, and cultural fit as well as direct experience.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented Accounts Payable Analyst to join the finance team at [$COMPANY_NAME]. In this role, you will be pivotal in managing the company's financial obligations, ensuring timely payments, and maintaining accurate financial records. Your expertise will contribute to the overall efficiency of our financial operations while collaborating with various stakeholders across the organization.

Responsibilities

• Process and review invoices, ensuring accuracy and compliance with company policies and procedures
• Manage the accounts payable ledger, including reconciliation of vendor accounts and resolution of discrepancies
• Facilitate timely payments to vendors, maintaining effective communication regarding payment schedules
• Assist in month-end closing activities, including accruals and reconciliations
• Maintain an organized filing system for financial documents and reports
• Prepare and analyze accounts payable reports to identify trends and opportunities for process improvement
• Collaborate with the procurement team to streamline the purchasing process and enhance vendor relationships

Required and Preferred Qualifications

Required:

• Bachelor's degree in Finance, Accounting, or a related field
• 2+ years of experience in accounts payable or a similar financial role
• Strong understanding of accounting principles and practices
• Proficient in using accounting software and Microsoft Excel for data analysis
• Excellent attention to detail and organizational skills

Preferred:

• Experience with ERP systems such as SAP, Oracle, or similar
• Familiarity with automated accounts payable solutions
• Ability to analyze financial data and provide actionable insights

Technical Skills and Relevant Technologies

• Proficient in Microsoft Excel, including pivot tables and VLOOKUP functions
• Experience with accounting software (e.g., QuickBooks, NetSuite)
• Knowledge of financial reporting tools and methodologies

Soft Skills and Cultural Fit

• Strong analytical and problem-solving abilities
• Excellent communication skills, both written and verbal
• A collaborative mindset with the ability to work effectively in a team environment
• Adaptability to changing priorities and a fast-paced work environment

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities
• Flexible work hours and a supportive work environment

Location

This is a hybrid position, requiring candidates to work from the office at least 3 days a week in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and highly skilled Senior Accounts Payable Analyst to join our finance team at [$COMPANY_NAME]. In this pivotal role, you will leverage your expertise in accounts payable processes to ensure timely and accurate payment to our vendors, while also optimizing our financial operations. Your analytical skills will be crucial in identifying discrepancies and implementing corrective actions that enhance our financial integrity.

Responsibilities

• Oversee the full accounts payable cycle, including invoice processing, payment approvals, and vendor reconciliations
• Conduct thorough audits of invoices and payment requests to ensure compliance with company policies and accounting standards
• Collaborate with cross-functional teams to resolve discrepancies and streamline the accounts payable process
• Utilize financial software to manage and report on accounts payable metrics, ensuring accuracy and timeliness of payments
• Assist in month-end and year-end closing procedures, including preparing account reconciliations and financial reports
• Implement best practices for accounts payable processes to enhance efficiency and effectiveness
• Provide mentorship and guidance to junior accounts payable staff, fostering a culture of continuous improvement

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or a related field
• 5+ years of experience in accounts payable or a similar finance role, with a proven track record of success
• Strong knowledge of accounts payable processes, compliance regulations, and financial reporting
• Proficiency in financial software and ERP systems, with a strong aptitude for data analysis
• Excellent problem-solving skills and attention to detail

Preferred:

• Experience with automated accounts payable systems and processes
• CPA or other relevant professional certifications
• Familiarity with GAAP and accounting principles

Technical Skills and Relevant Technologies

• Advanced proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and financial modeling
• Experience with accounting software such as QuickBooks, SAP, or Oracle
• Familiarity with accounts payable automation tools

Soft Skills and Cultural Fit

• Strong interpersonal and communication skills, with the ability to collaborate effectively across departments
• Proactive and results-oriented mindset, with a passion for process improvement
• Ability to manage multiple priorities in a fast-paced environment
• Commitment to maintaining confidentiality and integrity in financial matters

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

In addition to a competitive salary, we offer the following benefits:

• Comprehensive health, dental, and vision insurance
• 401(k) plan with company matching
• Generous paid time off and holiday schedule
• Opportunities for professional development and career advancement
• Flexible work environment with a focus on work-life balance

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are an Equal Opportunity Employer and encourage applicants from all backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, or any other status protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking an experienced Accounts Payable Supervisor to lead our dynamic accounts payable team at [$COMPANY_NAME]. This role is critical in ensuring the accuracy and efficiency of our accounts payable processes while providing strategic oversight and guidance. You will be responsible for managing a team that processes invoices, reconciles accounts, and ensures compliance with company policies and regulatory standards.

Responsibilities

• Oversee the daily operations of the accounts payable function, ensuring timely and accurate processing of invoices and payments.
• Lead, mentor, and develop a high-performing accounts payable team, fostering a culture of accountability and continuous improvement.
• Implement and maintain effective internal controls over accounts payable to mitigate risks and ensure compliance with financial policies.
• Collaborate with cross-functional teams to resolve discrepancies, streamline processes, and enhance the overall efficiency of accounts payable operations.
• Prepare and present regular reports on accounts payable metrics, highlighting trends and opportunities for improvement.
• Manage vendor relationships, ensuring timely communication and resolution of payment issues.
• Stay current with industry trends and regulatory changes that impact accounts payable processes.

Required and Preferred Qualifications

Required:

• Bachelor's degree in Finance, Accounting, or a related field.
• 5+ years of experience in accounts payable or a similar finance role, with at least 2 years in a supervisory capacity.
• Strong knowledge of accounting principles and practices, particularly related to accounts payable processes.
• Proficient in accounting software and ERP systems (e.g., SAP, Oracle, or similar).
• Demonstrated ability to lead and develop a team in a fast-paced environment.

Preferred:

• CPA or CMA certification.
• Experience in process improvement initiatives, including the implementation of automation tools.
• Familiarity with tax compliance and regulatory requirements.

Technical Skills and Relevant Technologies

• Advanced proficiency in Microsoft Excel for data analysis and reporting.
• Experience with financial software and accounting systems.
• Ability to use data analytics to drive decision-making and process improvements.

Soft Skills and Cultural Fit

• Exceptional analytical and problem-solving skills.
• Strong verbal and written communication skills, with the ability to present complex information clearly.
• Proactive and detail-oriented mindset, with a focus on accuracy and efficiency.
• Ability to work collaboratively across departments and build strong relationships with stakeholders.
• Commitment to fostering an inclusive and diverse team environment.

Benefits and Perks

We offer a competitive salary range of [$SALARY_RANGE], along with a comprehensive benefits package that includes:

• Health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holiday pay.
• Professional development opportunities.
• Work-life balance initiatives.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to promoting diversity and inclusion within our workforce. We are proud to be an Equal Opportunity Employer and encourage all qualified applicants to apply without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other characteristic protected by applicable law.

Location

This role requires successful candidates to be based in-person at our headquarters located in [$COMPANY_LOCATION].

We encourage applicants from diverse backgrounds and experiences to apply, even if they do not meet all the listed qualifications.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for an experienced Accounts Payable Manager to lead our accounts payable function at [$COMPANY_NAME]. In this role, you will be responsible for overseeing the entire accounts payable process, ensuring accuracy and compliance with financial regulations while driving improvements in efficiency and effectiveness.

Responsibilities

• Manage and oversee the daily operations of the accounts payable department, ensuring timely and accurate processing of invoices and payments.
• Develop and implement accounts payable policies and procedures to enhance operational efficiency and compliance.
• Coordinate with various departments to resolve discrepancies and ensure proper coding of invoices.
• Prepare and analyze accounts payable reports, providing insights to senior management regarding cash flow and expenditures.
• Lead and mentor a team of accounts payable specialists, fostering a culture of continuous improvement and professional development.
• Ensure compliance with all relevant financial regulations and internal controls.
• Collaborate with external auditors during the financial audit process.

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years of experience in accounts payable or general accounting, with at least 2 years in a managerial role.
• Strong understanding of accounts payable processes, financial regulations, and compliance.
• Proficiency in accounting software and ERP systems (e.g., SAP, Oracle, QuickBooks).

Preferred:

• CPA or equivalent certification.
• Experience in process improvement initiatives, particularly in accounts payable automation.
• Demonstrated ability to work collaboratively across departments and influence stakeholders.

Technical Skills and Relevant Technologies

• Advanced Excel skills, including pivot tables and VLOOKUP functions.
• Experience with accounts payable automation tools and technologies.
• Familiarity with financial reporting software and data analysis tools.

Soft Skills and Cultural Fit

• Excellent communication and interpersonal skills, with the ability to build relationships across the organization.
• Strong analytical and problem-solving skills, with a keen attention to detail.
• Ability to thrive in a fast-paced environment and manage multiple priorities.
• Proactive and results-oriented approach to managing tasks and projects.

Benefits and Perks

Annual salary range: [$SALARY_RANGE].

Additional benefits may include:

• Comprehensive health insurance including medical, dental, and vision coverage
• Retirement savings plans with company matching
• Paid time off and holiday pay
• Professional development opportunities
• Flexible work hours

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This role requires successful candidates to be based in-person at [$COMPANY_LOCATION].