5 Accounts Payable Administrator Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Junior Accounts Payable Administrator to join our finance team at [$COMPANY_NAME]. In this role, you will be responsible for supporting the accounts payable process, ensuring timely and accurate processing of invoices, and contributing to the overall efficiency of our financial operations.

Responsibilities

• Assist with the processing of vendor invoices, ensuring compliance with company policies and procedures
• Verify and reconcile purchase orders and invoices to ensure accuracy
• Maintain vendor records, including contact information and payment terms
• Support month-end closing processes by preparing necessary financial reports related to accounts payable
• Communicate with vendors regarding payment inquiries and discrepancies
• Contribute to process improvements to streamline accounts payable operations

Required Qualifications

• Associate degree in Accounting, Finance, or a related field
• 1+ years of experience in accounts payable or a similar financial role
• Familiarity with accounting software and ERP systems
• Strong attention to detail and organizational skills
• Ability to work effectively in a fast-paced environment and manage multiple priorities

Preferred Qualifications

• Experience with Microsoft Excel, including pivot tables and VLOOKUP functions
• Basic understanding of GAAP principles
• Experience with electronic invoicing and payment processing systems

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, including:

• Health, dental, and vision insurance
• 401(k) plan with company matching
• Paid time off and holidays
• Professional development opportunities

Location

This role requires successful candidates to be based in-person at our office located in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive Accounts Payable Administrator to join our finance team. In this fully remote role, you will play a critical part in maintaining accurate financial records and ensuring timely processing of vendor invoices, contributing to our organization's financial health and operational efficiency.

Responsibilities

• Process and manage vendor invoices, ensuring accuracy and compliance with internal policies and procedures
• Maintain and update accounts payable records, including vendor information and payment histories
• Reconcile accounts payable transactions and resolve discrepancies with vendors
• Prepare and process weekly payment runs, ensuring timely payments to vendors
• Assist in month-end closing processes, including accruals and financial reporting
• Collaborate with cross-functional teams to streamline processes and improve workflow efficiency
• Support audits by providing necessary documentation and responding to inquiries

Required Qualifications

• 2+ years of experience in accounts payable or a related finance role
• Strong understanding of basic accounting principles and accounts payable processes
• Proficient in using accounting software and Microsoft Excel
• Excellent attention to detail and accuracy in data entry
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Preferred Qualifications

• Experience with ERP systems and cloud-based accounting software
• Knowledge of financial regulations and compliance standards
• Experience in a remote work environment

Technical Skills and Relevant Technologies

• Proficiency in accounting software (e.g., QuickBooks, SAP, or similar applications)
• Strong skills in Microsoft Excel, including VLOOKUP and pivot tables
• Familiarity with electronic payment systems and vendor portals

Soft Skills and Cultural Fit

• Strong communication skills, both written and verbal
• Ability to build and maintain relationships with vendors and internal stakeholders
• A proactive and adaptable mindset, with a focus on continuous improvement
• A team-oriented approach with a willingness to collaborate and share knowledge

Benefits and Perks

Salary range: [$SALARY_RANGE]

Full-time offers include:

• Flexible work hours
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Generous paid time off policy
• Professional development opportunities
• Wellness programs and resources

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are an Equal Opportunity Employer and welcome applicants from all backgrounds and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Location

This is a fully remote position.

Note: By submitting your application, you agree to our data processing terms as outlined in our Global Data Privacy Notice for Job Candidates and Applicants.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a Senior Accounts Payable Administrator to join our dynamic finance team. In this pivotal role, you will leverage your expertise in accounts payable processes to enhance operational efficiency, drive compliance, and ensure accurate financial reporting. Your strategic oversight will contribute to our mission of maintaining financial integrity and fostering strong supplier relationships.

Responsibilities

• Oversee the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, payments, and reconciliations
• Act as a key point of contact for vendor inquiries, resolving issues related to payments and account discrepancies
• Implement and maintain effective internal controls to ensure compliance with financial regulations and corporate policies
• Collaborate with cross-functional teams to streamline processes, reduce cycle times, and improve overall efficiency
• Prepare monthly financial reports, including accounts payable aging and accruals, to support management decision-making
• Lead continuous improvement initiatives within the accounts payable function, identifying opportunities for automation and process enhancement
• Mentor and train junior staff, fostering a culture of collaboration and professional development

Required and Preferred Qualifications

Required:

• Bachelor's degree in Finance, Accounting, or a related field
• 5+ years of progressive experience in accounts payable or finance roles, with a solid understanding of AP processes
• Strong analytical skills with the ability to interpret financial data and generate actionable insights
• Proficient in accounting software and ERP systems, with advanced Excel skills
• Excellent verbal and written communication skills, with a strong attention to detail

Preferred:

• Experience in a high-growth or fast-paced environment
• Familiarity with automated accounts payable solutions and best practices
• Professional certification (e.g., CPA, CMA, or similar) is a plus

Technical Skills and Relevant Technologies

• Deep understanding of accounts payable processes and controls
• Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite) and accounting software
• Experience with data analysis and reporting tools to drive insights

Soft Skills and Cultural Fit

• Strong problem-solving skills and the ability to navigate complex financial challenges
• Ability to work autonomously and manage multiple priorities in a remote work environment
• Demonstrated ability to build and maintain positive relationships with internal and external stakeholders
• A proactive approach to identifying and implementing process improvements

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

As part of our commitment to employee well-being, we offer a comprehensive benefits package that may include:

• Health, dental, and vision insurance
• Retirement savings plan with company matching
• Generous paid time off policy
• Professional development opportunities
• Flexible work hours and remote work options

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This is a fully remote position.

We encourage applicants to apply even if they do not meet all the qualifications outlined above. Your unique experiences and perspectives are valuable to us.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented and strategic Accounts Payable Supervisor to join our finance team at [$COMPANY_NAME]. In this role, you will oversee the accounts payable process, ensuring timely and accurate processing of invoices while implementing best practices that align with industry standards. Your expertise will contribute to the financial health of our organization and drive efficiency within the accounts payable function.

Responsibilities

• Supervise daily accounts payable operations, including invoice processing, payment disbursement, and vendor management
• Lead a team of accounts payable specialists, providing guidance and support to enhance their skills and performance
• Develop and implement policies and procedures to improve the efficiency and accuracy of the accounts payable process
• Collaborate with cross-functional teams to resolve discrepancies and ensure accurate financial reporting
• Monitor accounts payable aging reports to ensure timely payments and maintain strong vendor relationships
• Assist in month-end close activities, including reconciliations and reporting

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or related field
• 5+ years of experience in accounts payable or finance, with at least 2 years in a supervisory role
• Strong understanding of accounting principles and practices
• Proficiency in accounting software and ERP systems, with experience in [specific software name, e.g., SAP, Oracle]

Preferred:

• Experience in a high-volume accounts payable environment
• Knowledge of tax regulations and compliance related to accounts payable
• Certifications such as Certified Accounts Payable Professional (CAPP) or similar

Technical Skills and Relevant Technologies

• Advanced proficiency in Microsoft Excel, including pivot tables and VLOOKUP
• Experience with electronic invoicing and payment processing systems
• Familiarity with data analytics tools to drive process improvements

Soft Skills and Cultural Fit

• Exceptional attention to detail and accuracy in financial reporting
• Strong leadership and team management skills, fostering a collaborative environment
• Excellent communication and interpersonal skills to liaise effectively with vendors and internal stakeholders
• Ability to handle multiple priorities in a fast-paced environment while maintaining a positive attitude

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Comprehensive health, dental, and vision insurance
• Retirement plans with company matching
• Paid time off and flexible scheduling
• Professional development opportunities and training programs
• Wellness initiatives and employee assistance programs

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age, or veteran status. We encourage applicants of all backgrounds to apply, even if they do not meet every requirement listed.

Location

This role requires successful candidates to be based in-person at our office located in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and strategic Accounts Payable Manager to lead our financial operations in managing vendor payments, invoice processing, and compliance with accounting standards. In this role, you will oversee the end-to-end accounts payable process while ensuring accuracy, efficiency, and adherence to internal controls.

Responsibilities

• Manage the daily operations of the accounts payable department, including invoice processing, payment approvals, and vendor account reconciliations
• Develop and implement policies and procedures to enhance the efficiency of the accounts payable process
• Lead and mentor a team of accounts payable specialists, fostering a culture of accountability and continuous improvement
• Collaborate with cross-functional teams to resolve discrepancies and optimize vendor relationships
• Prepare monthly, quarterly, and annual financial reports, including accounts payable aging reports
• Ensure compliance with company policies and relevant regulations, performing regular audits of accounts payable transactions
• Continuously seek opportunities to automate and streamline processes, leveraging technology to improve operational efficiency

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field
• 5+ years of experience in accounts payable or a similar financial role, with at least 2 years in a managerial capacity
• Strong understanding of accounting principles and financial regulations
• Proven track record of managing a high-volume accounts payable environment
• Experience with ERP systems and financial software (e.g., SAP, Oracle, QuickBooks)
• Exceptional analytical skills and attention to detail

Preferred Qualifications

• CPA or CMA certification
• Experience with process automation tools and electronic invoicing
• Ability to work in a fast-paced, dynamic environment

Technical Skills and Relevant Technologies

• Proficiency in Microsoft Excel and other financial analysis tools
• Familiarity with cloud-based financial management systems
• Knowledge of data analysis and reporting software

Soft Skills and Cultural Fit

• Strong leadership and team management abilities
• Excellent communication skills, both verbal and written
• Proactive problem-solving mindset with the ability to handle conflict effectively
• Adaptability to change and a focus on continuous improvement

Benefits and Perks

Salary range: [$SALARY_RANGE]

Additional benefits include:

• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Flexible working hours and a fully remote work environment
• Generous paid time off and holidays
• Professional development opportunities

Location

This is a fully remote position.