5 Accounts Payable Administrator Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a Senior Accounts Payable Administrator to join our dynamic finance team. In this pivotal role, you will leverage your expertise in accounts payable processes to enhance operational efficiency, drive compliance, and ensure accurate financial reporting. Your strategic oversight will contribute to our mission of maintaining financial integrity and fostering strong supplier relationships.

Responsibilities

• Oversee the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, payments, and reconciliations
• Act as a key point of contact for vendor inquiries, resolving issues related to payments and account discrepancies
• Implement and maintain effective internal controls to ensure compliance with financial regulations and corporate policies
• Collaborate with cross-functional teams to streamline processes, reduce cycle times, and improve overall efficiency
• Prepare monthly financial reports, including accounts payable aging and accruals, to support management decision-making
• Lead continuous improvement initiatives within the accounts payable function, identifying opportunities for automation and process enhancement
• Mentor and train junior staff, fostering a culture of collaboration and professional development

Required and Preferred Qualifications

Required:

• Bachelor's degree in Finance, Accounting, or a related field
• 5+ years of progressive experience in accounts payable or finance roles, with a solid understanding of AP processes
• Strong analytical skills with the ability to interpret financial data and generate actionable insights
• Proficient in accounting software and ERP systems, with advanced Excel skills
• Excellent verbal and written communication skills, with a strong attention to detail

Preferred:

• Experience in a high-growth or fast-paced environment
• Familiarity with automated accounts payable solutions and best practices
• Professional certification (e.g., CPA, CMA, or similar) is a plus

Technical Skills and Relevant Technologies

• Deep understanding of accounts payable processes and controls
• Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite) and accounting software
• Experience with data analysis and reporting tools to drive insights

Soft Skills and Cultural Fit

• Strong problem-solving skills and the ability to navigate complex financial challenges
• Ability to work autonomously and manage multiple priorities in a remote work environment
• Demonstrated ability to build and maintain positive relationships with internal and external stakeholders
• A proactive approach to identifying and implementing process improvements

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

As part of our commitment to employee well-being, we offer a comprehensive benefits package that may include:

• Health, dental, and vision insurance
• Retirement savings plan with company matching
• Generous paid time off policy
• Professional development opportunities
• Flexible work hours and remote work options

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This is a fully remote position.

We encourage applicants to apply even if they do not meet all the qualifications outlined above. Your unique experiences and perspectives are valuable to us.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive Accounts Payable Administrator to join our finance team. In this fully remote role, you will play a critical part in maintaining accurate financial records and ensuring timely processing of vendor invoices, contributing to our organization's financial health and operational efficiency.

Responsibilities

• Process and manage vendor invoices, ensuring accuracy and compliance with internal policies and procedures
• Maintain and update accounts payable records, including vendor information and payment histories
• Reconcile accounts payable transactions and resolve discrepancies with vendors
• Prepare and process weekly payment runs, ensuring timely payments to vendors
• Assist in month-end closing processes, including accruals and financial reporting
• Collaborate with cross-functional teams to streamline processes and improve workflow efficiency
• Support audits by providing necessary documentation and responding to inquiries

Required Qualifications

• 2+ years of experience in accounts payable or a related finance role
• Strong understanding of basic accounting principles and accounts payable processes
• Proficient in using accounting software and Microsoft Excel
• Excellent attention to detail and accuracy in data entry
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Preferred Qualifications

• Experience with ERP systems and cloud-based accounting software
• Knowledge of financial regulations and compliance standards
• Experience in a remote work environment

Technical Skills and Relevant Technologies

• Proficiency in accounting software (e.g., QuickBooks, SAP, or similar applications)
• Strong skills in Microsoft Excel, including VLOOKUP and pivot tables
• Familiarity with electronic payment systems and vendor portals

Soft Skills and Cultural Fit

• Strong communication skills, both written and verbal
• Ability to build and maintain relationships with vendors and internal stakeholders
• A proactive and adaptable mindset, with a focus on continuous improvement
• A team-oriented approach with a willingness to collaborate and share knowledge

Benefits and Perks

Salary range: [$SALARY_RANGE]

Full-time offers include:

• Flexible work hours
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Generous paid time off policy
• Professional development opportunities
• Wellness programs and resources

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are an Equal Opportunity Employer and welcome applicants from all backgrounds and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Location

This is a fully remote position.

Note: By submitting your application, you agree to our data processing terms as outlined in our Global Data Privacy Notice for Job Candidates and Applicants.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Junior Accounts Payable Administrator to join our finance team at [$COMPANY_NAME]. In this role, you will be responsible for supporting the accounts payable process, ensuring timely and accurate processing of invoices, and contributing to the overall efficiency of our financial operations.

Responsibilities

• Assist with the processing of vendor invoices, ensuring compliance with company policies and procedures
• Verify and reconcile purchase orders and invoices to ensure accuracy
• Maintain vendor records, including contact information and payment terms
• Support month-end closing processes by preparing necessary financial reports related to accounts payable
• Communicate with vendors regarding payment inquiries and discrepancies
• Contribute to process improvements to streamline accounts payable operations

Required Qualifications

• Associate degree in Accounting, Finance, or a related field
• 1+ years of experience in accounts payable or a similar financial role
• Familiarity with accounting software and ERP systems
• Strong attention to detail and organizational skills
• Ability to work effectively in a fast-paced environment and manage multiple priorities

Preferred Qualifications

• Experience with Microsoft Excel, including pivot tables and VLOOKUP functions
• Basic understanding of GAAP principles
• Experience with electronic invoicing and payment processing systems

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, including:

• Health, dental, and vision insurance
• 401(k) plan with company matching
• Paid time off and holidays
• Professional development opportunities

Location

This role requires successful candidates to be based in-person at our office located in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

[$COMPANY_NAME] is seeking an experienced Accounts Payable Manager to lead and optimize our end-to-end accounts payable function. Reporting to the Finance Director, you will own AP operational management, internal controls, vendor relationships, and automation initiatives to ensure timely, accurate supplier payments and compliance with corporate policy and external regulations. This role is ideal for a leader with strong ERP expertise, SOX controls experience, and a proven track record of improving AP KPIs through process redesign and technology.

Responsibilities

• Lead a cross-functional AP team (direct reports 3-8), including hiring, performance management, mentoring, and career development.
• Manage day-to-day AP operations: invoice receipt and validation, three-way matching, PO/non-PO processing, payment runs (ACH, wire, check), and vendor reconciliations.
• Own month-end close activities related to accounts payable: accruals, aging analysis, accounts reconciliations, and variance explanations to meet financial close deadlines.
• Design, document, and enforce internal controls and SOX-compliant processes for AP; lead control testing and remediation with Internal Audit and external auditors.
• Drive AP automation and continuous improvement initiatives: invoice OCR/PO matching, RPA for high-volume tasks, supplier portal rollouts, and eInvoicing to reduce manual touchpoints and DPO where appropriate.
• Partner with Treasury to manage payment timing, cash forecasting inputs, and fraud prevention measures (positive pay, ACH/Wire controls, segregation of duties).
• Manage vendor relationships and dispute resolution processes; negotiate payment terms and early payment/discount programs in coordination with Procurement.
• Develop and track AP KPIs (DSO/DPO, invoice cycle time, payment accuracy, exception rate) and deliver monthly/quarterly dashboards to Finance leadership.
• Own policy updates, SOPs, and training programs to scale AP best practices across global/local teams and shared services.
• Collaborate with IT/ERP teams on AP system configuration, upgrades, integrations (ERP, TMS, P2P), and data migration projects.

Required and Preferred Qualifications

Required:

• Bachelor’s degree in Accounting, Finance or related field, or equivalent experience.
• 5+ years of progressive AP experience with at least 2 years in a people-manager role leading AP teams or shared-service operations.
• Hands-on experience with ERP systems (NetSuite, Oracle EBS, SAP S/4HANA, or similar) and AP automation tools.
• Strong knowledge of US GAAP, AP accounting, month-end close procedures, and vendor management.
• Proven experience implementing AP process improvements and working with internal/external auditors on SOX controls.
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query) and experience with BI/reporting tools (Tableau, Power BI) for KPI reporting.
• Excellent communication skills with ability to present metrics and remediation plans to senior finance stakeholders.

Preferred:

• Experience with multinational payables operations and cross-border payments (SWIFT, FX implications, VAT/GST considerations).
• Familiarity with P2P platforms (Coupa, Ariba), invoice OCR/AI solutions, and RPA tooling (UiPath, Automation Anywhere).
• Certifications such as CPA, CMA, or Certified Accounts Payable Professional (CAPP).
• Experience managing transitions to shared services or third-party managed services.

Technical Skills and Relevant Technologies

• ERP platforms: NetSuite, Oracle EBS, SAP S/4HANA (configuration and reporting).
• AP automation: OCR/eInvoicing, supplier portals, P2P platforms (Coupa, Ariba).
• Payments: ACH, wire, card, SWIFT; treasury system integration experience preferred.
• Analytical and reporting tools: Excel (advanced), Power BI, Tableau, SQL for data validation and KPI dashboards.
• Workflow and RPA tools: UiPath, Automation Anywhere, or equivalent for process automation.

Soft Skills and Cultural Fit

• Proven leader with a track record of developing high-performing teams and driving cross-functional change.
• Detail-oriented with strong process discipline and commitment to compliance and auditability.
• Data-driven decision maker capable of translating metrics into actionable improvement plans.
• Effective stakeholder manager: collaborates with Procurement, Treasury, Tax, Legal, and IT to align on risk, cost, and operational objectives.
• Comfortable leading projects and presenting to senior leadership; pragmatic, results-focused, and resilient under month-end pressure.

Benefits and Perks

Salary range: [$SALARY_RANGE]. Total compensation includes base salary, performance-based bonus eligibility, and equity where applicable. Benefits include medical/dental/vision plans, 401(k) with company match, paid parental leave, flexible PTO, professional development stipend, commuter or parking subsidies for office days, and company-sponsored wellness programs.

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer committed to building an inclusive workforce. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other characteristics protected by law.

Location

This is a hybrid position based in [$COMPANY_LOCATION]. A successful candidate will be expected to work on-site at least three days per week to support cross-functional collaboration, month-end close activities, and vendor meetings. For candidates outside the immediate area, relocation assistance may be discussed on a case-by-case basis.

Application Instructions

Please submit your resume and a brief cover letter outlining your AP transformation experience and leadership approach. Applications that clearly demonstrate alignment with the listed qualifications will be prioritized.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

The Accounts Payable Supervisor will lead day-to-day accounts payable operations, enforce internal controls, and optimize payment workflows to support predictable cashflow and vendor relationships. Reporting to the Accounting Manager, you will supervise a team of AP specialists, own month-end AP close activities, and partner with Treasury, Procurement, and IT to automate and scale invoice-to-payment processes. This role requires strong technical knowledge of ERP/AP automation, a continuous-improvement mindset, and hands-on leadership to drive accuracy, SLAs, and compliance.

Responsibilities

• Supervise and mentor a team of 3–8 AP analysts: assign work, review deliverables, conduct performance reviews, and coach for career growth.
• Manage end-to-end accounts payable processes: invoice intake, coding, approvals, matching (PO and non-PO), dispute resolution, and payment execution (ACH, wire, check, virtual cards).
• Ensure timely month-end close for AP: reconcile vendor accounts, prepare AP aging analysis, post accruals, verify cutoffs, and support close checklist completion.
• Maintain and improve internal controls and SOX-ready processes: segregation of duties, approval matrices, vendor master controls, and audit documentation.
• Drive automation and process improvement initiatives: implement AP workflows, OCR/scan solutions, P2P integrations, and optimize AP within the ERP (NetSuite/SAP/Oracle) and Procure-to-Pay stack.
• Partner with Treasury on cash forecasting, payment prioritization, and fraud prevention controls including positive pay and ACH validation.
• Manage vendor relationships and escalations: resolve payment disputes, implement vendor onboarding/KYC checks, and negotiate payment terms to support working capital objectives.
• Develop and report AP KPIs and dashboards: DPO, invoice cycle time, exceptions rate, payment accuracy, and SLA adherence.
• Lead cross-functional projects with Procurement, Tax, and IT for system upgrades, integrations, and control remediation.

Required and Preferred Qualifications

Required:

• Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience (5+ years) in accounts payable or general accounting.
• 3+ years of supervisory or team lead experience specifically within AP or shared services environments.
• Proven expertise with enterprise ERPs (NetSuite, Oracle E-Business Suite, SAP) and AP modules; experience configuring workflows and approval hierarchies.
• Strong technical skills with Excel (pivot tables, Power Query), and experience with AP automation tools (tipalti, AvidXchange, Coupa, Esker) or OCR systems.
• Solid understanding of accounting fundamentals: accruals, reconciliations, intercompany transactions, and month-end close procedures.
• Demonstrated experience implementing internal controls and supporting SOX or external audits.
• Excellent verbal and written communication skills; ability to present financial metrics to finance leadership and non-finance stakeholders.

Preferred:

• Certifications such as CPA (in progress/completed), Certified Accounts Payable Professional (CAPP), or CTC.
• Experience in multinational organizations with multi-currency payables, VAT/GST considerations, and global vendor management.
• Hands-on exposure to treasury systems and cash management tools.
• Familiarity with RPA or scripting (Python, PowerShell) for AP process automation.

Technical Skills and Relevant Technologies

• ERP systems: NetSuite, SAP, Oracle EBS—configuration and AP module operations.
• AP automation and P2P tools: Tipalti, Coupa, AvidXchange, Esker, Ariba.
• Payments rail knowledge: ACH, SWIFT, domestic & international wire transfers, credit/virtual card processing.
• Reconciliation and reporting tools: BlackLine, Trintech, Excel (Power Query, VBA basics), Power BI or Tableau for dashboards.
• Document capture and OCR: Kofax, ABBYY, DocuWare or native OCR modules.
• Access management and controls: experience with role-based access, audit trails, and segregation of duties enforcement.

Soft Skills and Cultural Fit

• Operational leadership: track record of running stable high-volume AP operations and improving SLA metrics.
• Analytical rigor: ability to synthesize transaction data into actionable insights and present recommendations to finance leadership.
• Process-oriented communicator: writes clear SOPs, maintains runbooks, and leads effective cross-functional meetings.
• Change agent: experience driving system implementations, process re-engineering, and adoption across teams.
• High integrity and detail orientation: enforces compliance while maintaining productive vendor relationships.
• Mentorship mindset: commits to developing direct reports through coaching, training plans, and career pathing.

Benefits and Perks

Salary: [$SALARY_RANGE]

• Competitive health, dental, and vision insurance plans.
• 401(k) with company match and retirement planning resources.
• Generous paid time off policy, paid parental leave, and paid holidays.
• Professional development stipend, certification reimbursement, and internal mobility programs.
• Wellness programs, employee assistance program (EAP), and commuter benefits where applicable.
• Hybrid work policy with scheduled in-office collaboration days and technology stipend.

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer committed to creating an inclusive workplace. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by law. We encourage applicants from diverse backgrounds to apply.

Location

This role is hybrid. The Accounts Payable Supervisor will be expected to work onsite at our [$COMPANY_LOCATION] office a minimum of three days per week to support team collaboration, process training, and month-end close activities. Candidates should be able to commute to the [$COMPANY_LOCATION] office as required.

Application Instructions

To apply, please submit your resume and a brief cover letter outlining relevant AP leadership experience and the ERP systems you have managed. Applications that clearly demonstrate supervisory experience in high-volume AP operations will be prioritized.