5 Accounts Payable Administrator Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Junior Accounts Payable Administrator to join our finance team at [$COMPANY_NAME]. In this role, you will be responsible for supporting the accounts payable process, ensuring timely and accurate processing of invoices, and contributing to the overall efficiency of our financial operations.

Responsibilities

• Assist with the processing of vendor invoices, ensuring compliance with company policies and procedures
• Verify and reconcile purchase orders and invoices to ensure accuracy
• Maintain vendor records, including contact information and payment terms
• Support month-end closing processes by preparing necessary financial reports related to accounts payable
• Communicate with vendors regarding payment inquiries and discrepancies
• Contribute to process improvements to streamline accounts payable operations

Required Qualifications

• Associate degree in Accounting, Finance, or a related field
• 1+ years of experience in accounts payable or a similar financial role
• Familiarity with accounting software and ERP systems
• Strong attention to detail and organizational skills
• Ability to work effectively in a fast-paced environment and manage multiple priorities

Preferred Qualifications

• Experience with Microsoft Excel, including pivot tables and VLOOKUP functions
• Basic understanding of GAAP principles
• Experience with electronic invoicing and payment processing systems

Benefits and Perks

We offer a competitive salary and a comprehensive benefits package, including:

• Health, dental, and vision insurance
• 401(k) plan with company matching
• Paid time off and holidays
• Professional development opportunities

Location

This role requires successful candidates to be based in-person at our office located in [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking a detail-oriented and proactive Accounts Payable Administrator to join our finance team. In this fully remote role, you will play a critical part in maintaining accurate financial records and ensuring timely processing of vendor invoices, contributing to our organization's financial health and operational efficiency.

Responsibilities

• Process and manage vendor invoices, ensuring accuracy and compliance with internal policies and procedures
• Maintain and update accounts payable records, including vendor information and payment histories
• Reconcile accounts payable transactions and resolve discrepancies with vendors
• Prepare and process weekly payment runs, ensuring timely payments to vendors
• Assist in month-end closing processes, including accruals and financial reporting
• Collaborate with cross-functional teams to streamline processes and improve workflow efficiency
• Support audits by providing necessary documentation and responding to inquiries

Required Qualifications

• 2+ years of experience in accounts payable or a related finance role
• Strong understanding of basic accounting principles and accounts payable processes
• Proficient in using accounting software and Microsoft Excel
• Excellent attention to detail and accuracy in data entry
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Preferred Qualifications

• Experience with ERP systems and cloud-based accounting software
• Knowledge of financial regulations and compliance standards
• Experience in a remote work environment

Technical Skills and Relevant Technologies

• Proficiency in accounting software (e.g., QuickBooks, SAP, or similar applications)
• Strong skills in Microsoft Excel, including VLOOKUP and pivot tables
• Familiarity with electronic payment systems and vendor portals

Soft Skills and Cultural Fit

• Strong communication skills, both written and verbal
• Ability to build and maintain relationships with vendors and internal stakeholders
• A proactive and adaptable mindset, with a focus on continuous improvement
• A team-oriented approach with a willingness to collaborate and share knowledge

Benefits and Perks

Salary range: [$SALARY_RANGE]

Full-time offers include:

• Flexible work hours
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Generous paid time off policy
• Professional development opportunities
• Wellness programs and resources

Equal Opportunity Statement

[$COMPANY_NAME] is committed to fostering a diverse and inclusive workplace. We are an Equal Opportunity Employer and welcome applicants from all backgrounds and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Location

This is a fully remote position.

Note: By submitting your application, you agree to our data processing terms as outlined in our Global Data Privacy Notice for Job Candidates and Applicants.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a Senior Accounts Payable Administrator to join our dynamic finance team. In this pivotal role, you will leverage your expertise in accounts payable processes to enhance operational efficiency, drive compliance, and ensure accurate financial reporting. Your strategic oversight will contribute to our mission of maintaining financial integrity and fostering strong supplier relationships.

Responsibilities

• Oversee the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, payments, and reconciliations
• Act as a key point of contact for vendor inquiries, resolving issues related to payments and account discrepancies
• Implement and maintain effective internal controls to ensure compliance with financial regulations and corporate policies
• Collaborate with cross-functional teams to streamline processes, reduce cycle times, and improve overall efficiency
• Prepare monthly financial reports, including accounts payable aging and accruals, to support management decision-making
• Lead continuous improvement initiatives within the accounts payable function, identifying opportunities for automation and process enhancement
• Mentor and train junior staff, fostering a culture of collaboration and professional development

Required and Preferred Qualifications

Required:

• Bachelor's degree in Finance, Accounting, or a related field
• 5+ years of progressive experience in accounts payable or finance roles, with a solid understanding of AP processes
• Strong analytical skills with the ability to interpret financial data and generate actionable insights
• Proficient in accounting software and ERP systems, with advanced Excel skills
• Excellent verbal and written communication skills, with a strong attention to detail

Preferred:

• Experience in a high-growth or fast-paced environment
• Familiarity with automated accounts payable solutions and best practices
• Professional certification (e.g., CPA, CMA, or similar) is a plus

Technical Skills and Relevant Technologies

• Deep understanding of accounts payable processes and controls
• Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite) and accounting software
• Experience with data analysis and reporting tools to drive insights

Soft Skills and Cultural Fit

• Strong problem-solving skills and the ability to navigate complex financial challenges
• Ability to work autonomously and manage multiple priorities in a remote work environment
• Demonstrated ability to build and maintain positive relationships with internal and external stakeholders
• A proactive approach to identifying and implementing process improvements

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

As part of our commitment to employee well-being, we offer a comprehensive benefits package that may include:

• Health, dental, and vision insurance
• Retirement savings plan with company matching
• Generous paid time off policy
• Professional development opportunities
• Flexible work hours and remote work options

Equal Opportunity Statement

[$COMPANY_NAME] is committed to diversity in its workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sex, gender expression or identity, sexual orientation or any other basis protected by applicable law.

Location

This is a fully remote position.

We encourage applicants to apply even if they do not meet all the qualifications outlined above. Your unique experiences and perspectives are valuable to us.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

[$COMPANY_NAME] is hiring an experienced Accounts Payable Supervisor to lead day-to-day AP operations and process improvement initiatives. This position requires a hands-on accounting leader who will manage a team, ensure accurate and timely vendor payments, maintain internal controls and reconciliations, and partner with Treasury, Procurement and ERP teams to optimize end-to-end procure-to-pay workflows. The ideal candidate combines technical proficiency with supervisory experience, strong vendor relationship management, and a track record of implementing AP automation and controls in mid-to-large enterprises.

Responsibilities

• Supervise and mentor a team of AP specialists: allocate work, conduct performance reviews, provide coaching, and drive continuous improvement.
• Oversee invoice lifecycle: receipt, three-way matching, coding, approvals, resolution of discrepancies, and timely payment processing across domestic and international vendors.
• Maintain and enforce internal controls and SOX/compliance requirements for AP processes; prepare and support month-end close tasks, accruals and audit requests.
• Manage vendor master data governance: onboarding, W-9/W-8 collection, TIN validation, and periodic vendor reconciliations.
• Own payment execution and cash forecasting coordination with Treasury: ACH, wire, virtual card, check runs, payment netting and dispute resolution.
• Drive automation and operational efficiency: evaluate/implement invoice OCR, AP workflow engines, electronic invoicing (e-invoicing), and integrations with ERP systems (e.g., SAP, Oracle, NetSuite).
• Create and monitor KPIs and dashboards—AP aging, DPO, invoice-to-pay cycle time, % automated invoices—and present actionable insights to Finance leadership.
• Lead cross-functional projects with Procurement, IT and Tax to improve controls, reduce manual exceptions, and implement best practices for VAT/GST handling where applicable.
• Resolve escalated vendor issues, manage vendor inquiries, and negotiate process-level SLAs.

Required Qualifications

• Bachelor’s degree in Accounting, Finance or related field, or equivalent experience.
• 5+ years of progressive accounts payable experience with at least 2 years in a supervisory or team-lead capacity.
• Proven experience with enterprise ERPs (SAP, Oracle E-Business Suite, Oracle Cloud, NetSuite) and AP automation platforms (e.g., Coupa, Basware, Tipalti, AvidXchange).
• Strong accounting fundamentals: journal entries, reconciliations, month-end close, and understanding of accruals and segregation of duties.
• Demonstrated knowledge of payment methods (ACH, wire, virtual card), bank interfaces, and basic cash management coordination.
• Excellent Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query) and familiarity with SQL or data querying for ad-hoc reconciliations.
• Experience maintaining SOX controls and supporting internal/external audits.

Preferred Qualifications

• Professional certifications such as CPA, Certified Accounts Payable Professional (CAPP), or Certified Treasury Professional (CTP).
• Experience with global AP operations, multi-currency processing, and indirect tax (VAT/GST) compliance.
• Hands-on experience implementing OCR-based invoice capture, RPA bots, or robotic process automation for AP workflows.
• Background in process mapping, Lean/Six Sigma or continuous improvement methodologies.
• Experience with payroll interfaces, expense systems (Concur, Expensify) or procurement-to-pay integrations.

Technical Skills and Relevant Technologies

• ERP systems: SAP, Oracle, NetSuite, Microsoft Dynamics.
• AP automation tools: Coupa, Basware, Ariba, Tipalti, AvidXchange.
• Payments platforms and bank portals: ACH, SWIFT, virtual card providers, and treasury management systems.
• Data tools: Advanced Excel (XLOOKUP, Power Query), SQL, Tableau/Power BI for reporting and dashboards.
• Document processing: OCR/ICR solutions, PDF processing, and e-invoicing standards (PEPPOL, EDI where applicable).

Soft Skills and Cultural Fit

• Leadership: track record of managing and developing high-performing finance teams, running effective 1:1s and performance calibration.
• Communication: clear written and verbal communication with internal stakeholders and external vendors; ability to present process metrics to senior leadership.
• Analytical mindset: ability to diagnose root causes of invoice exceptions and design long-term corrective actions.
• Process orientation: focus on standardization, documentation of procedures, and creation of playbooks and SOPs.
• Collaborative: experience working cross-functionally with Procurement, Treasury, Tax and IT to deliver measurable outcomes.
• Attention to detail and high integrity in handling confidential financial data.

Benefits and Perks

Salary: [$SALARY_RANGE]

• Comprehensive medical, dental and vision coverage.
• 401(k) or local equivalent with company match and retirement planning resources.
• Paid time off, paid holidays, and parental leave.
• Professional development stipend and support for certifications (CPA, CAPP).
• Flexible spending accounts, commuter benefits, and employee assistance programs.
• Opportunities for internal mobility across Finance, Treasury and Operations teams.

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other protected status under applicable law.

Location

This role is based in [$COMPANY_LOCATION] and is expected to work onsite at the company office. Local candidates or those willing to relocate to [$COMPANY_LOCATION] will be prioritized. Reasonable accommodations will be provided as required by law.

How to Apply

To apply, please submit your resume and a cover letter detailing relevant AP leadership experience and systems expertise.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

[$COMPANY_NAME] is hiring an Accounts Payable Manager to lead and scale our AP function. This role is responsible for managing end-to-end accounts payable operations, optimizing payment processes, enforcing internal controls (including SOX), and leading a team to deliver accurate, timely supplier payments and reconciliations. You will partner with treasury, procurement, tax, and finance systems teams to drive automation, improve working capital metrics, and support month-end close cadence. This is a manager-level role with direct reports and significant cross-functional influence.

Responsibilities

• Lead and mentor a team of AP specialists: hiring, performance management, career development, and workload allocation.
• Manage end-to-end AP processes: invoice intake (PO/non-PO), three-way matching, approval workflows, vendor setup/maintenance, payment runs (ACH, wire, virtual cards, checks).
• Design, document, and enforce internal controls and SOX-compliant procedures; maintain audit-ready documentation and support external/internal audits.
• Own month-end AP close activities: accruals, reconciliations, variance analysis, and reporting to FP&A and Controller teams to ensure timely and accurate financial close.
• Drive AP automation and process improvement initiatives: evaluate and implement AP automation tools (OCR/ICR, RPA), e-invoicing, supplier portals, and straight-through-processing to reduce manual touchpoints and DPO volatility.
• Optimize cash management and payment strategy: collaborate with Treasury to prioritize vendors, optimize payment timing, and implement early-pay/discount programs where appropriate.
• Manage vendor relationships and dispute resolution: resolve payment exceptions, escalations, and contract/payment term inquiries; act as escalation point for complex vendor issues.
• Implement KPI framework and dashboards: track AP aging, DPO, invoice cycle time, exception rates, and SLA adherence using BI tools and present insights to leadership.
• Partner with IT/ERP teams on system enhancements, integrations (ERP, procurement, banking APIs), and data integrity initiatives; author requirements and lead UAT for AP-related projects.
• Ensure compliance with tax withholding, 1099/1098 processes, and international payment requirements where applicable.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience; CPA, CMA, or relevant certification preferred.
• 5+ years of progressive accounts payable experience with at least 2 years in a supervisory or manager role managing teams and process ownership.
• Proven experience with ERP systems (e.g., SAP, Oracle/NetSuite, Workday) and AP automation platforms (Coupa, Ariba, Tipalti, AvidXchange or equivalent).
• Strong technical proficiency with Excel (advanced functions, pivot tables, Power Query), SQL or ability to work with data extracts, and experience building dashboards in Power BI/Tableau.
• Deep knowledge of SOX controls, compliance best practices, and audit processes; history of maintaining audit-ready AP operations.
• Demonstrated ability to implement process automation (OCR, RPA) and lead cross-functional change management.
• Exceptional problem-solving skills with experience troubleshooting high-impact payment exceptions and system reconciliation issues.

Preferred Qualifications

• Experience in a high-growth, multi-entity corporate environment or shared services/SSC model.
• Familiarity with international payments, foreign currency handling, and global AP compliance.
• Experience with treasury interfaces, bank connectivity (APIs/host-to-host), virtual card programs, and supplier financing solutions.
• Formal training or certification in project management (PMP, Scrum) or process improvement (Lean, Six Sigma).

Technical Skills and Relevant Technologies

• ERP platforms: SAP, Oracle E-Business Suite, NetSuite, Workday Financials.
• AP automation and procurement tools: Coupa, Ariba, Tipalti, AvidXchange, Basware.
• Payment rails & banking: ACH, wire, SEPA, virtual card platforms, SWIFT, bank host-to-host connectivity.
• Data and reporting: Advanced Excel, Power Query, VBA, SQL, Power BI, Tableau.
• Automation: OCR/ICR tools (ABBYY, Kofax), RPA (UiPath, Automation Anywhere), integration middleware (MuleSoft, Boomi).
• Controls & compliance: SOX control frameworks, 1099 management, AP tax withholding systems.

Soft Skills and Cultural Fit

• Leadership presence with a track record of building high-performing teams and instituting disciplined operational processes.
• Exceptional stakeholder management and communication skills; able to translate technical/process issues to finance and non-finance audiences.
• Data-driven decision maker who leverages metrics and root-cause analysis to prioritize workstreams.
• Change agent comfortable leading cross-functional programs and influencing without direct authority.
• High attention to detail, sense of urgency, and commitment to delivering reliable financial operations.

Benefits and Perks

Salary range: [$SALARY_RANGE]. Total rewards include competitive base salary, annual bonus/variable compensation, equity or long-term incentive plan (where applicable), comprehensive medical/dental/vision benefits, 401(k) or local retirement plan with company match, flexible PTO, parental leave, professional development stipend, and wellbeing resources. Additional perks may include commuter benefits, tuition reimbursement, and internal mobility opportunities.

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, disability, veteran status, age, or any other characteristic protected by law. Reasonable accommodations are available upon request for candidates taking part in all aspects of the selection process.

Location

This is a hybrid position based in [$COMPANY_LOCATION]. A successful candidate will be expected to work from the office at least 3 days per week to enable close collaboration with finance, treasury, procurement, and ERP teams; occasional travel to regional offices or auditors may be required.

How to Apply

We encourage applicants from diverse backgrounds to apply—even if you don’t meet every qualification listed. To apply, submit your resume and a brief cover letter highlighting relevant AP leadership, ERP and automation experience. Qualified candidates will be contacted for next steps.