Applicant Tracking Systems (ATS) are software tools that companies use to manage job applications. They scan resumes for keywords and relevant information, which means your resume needs to be optimized to get noticed. For an Accounts Payable Assistant, missing out on this can lead to rejection, even if you're qualified.
To get your resume past the ATS, focus on a few best practices. Use standard section titles like 'Work Experience', 'Education', and 'Skills'. Incorporate keywords from job descriptions, such as 'invoice processing', 'account reconciliations', or specific software like 'QuickBooks' or 'SAP'. Avoid complex formatting—stick to plain text without tables, images, or fancy fonts. A simple, readable font like Arial or Calibri is best.
- Use standard section titles.
- Include relevant keywords naturally.
- Avoid complex formatting.
- Choose readable fonts.
- Save your resume as a PDF or .docx.
Common mistakes include using synonyms that ATS might not recognize, relying on headers that can be ignored, or missing key terms related to skills and certifications. Tailoring your resume to each job description will help you highlight what’s relevant and necessary for the role.