5 Accounts Payable Specialist Job Description Templates and Examples

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented Junior Accounts Payable Specialist to join our finance team at [$COMPANY_NAME]. In this role, you will support our accounts payable processes by accurately processing invoices, managing vendor relationships, and ensuring timely payments. This is a great opportunity for someone looking to grow their career in finance while contributing to the financial health of the organization.

Responsibilities

• Process and verify invoices for accuracy and compliance with company policies
• Maintain vendor records and facilitate communication with suppliers regarding payments and discrepancies
• Assist in the reconciliation of accounts payable transactions to ensure accuracy
• Support month-end closing processes by preparing necessary reports and documentation
• Collaborate with team members to improve accounts payable workflows and processes
• Provide exceptional customer service to both internal and external stakeholders regarding accounts payable inquiries

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or a related field
• 1+ years of experience in accounts payable or a similar finance role
• Proficient in Microsoft Excel and experience with accounting software
• Strong attention to detail and accuracy in data entry and financial reporting

Preferred:

• Experience with ERP systems such as SAP, Oracle, or similar platforms
• Basic understanding of accounting principles and practices

Technical Skills and Relevant Technologies

• Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis
• Familiarity with accounting software and ERP systems
• Ability to quickly learn new software tools and technologies

Soft Skills and Cultural Fit

• Excellent verbal and written communication skills
• Strong organizational skills with the ability to manage multiple priorities
• A proactive and collaborative approach to problem-solving
• Willingness to learn and grow within the finance team

Benefits and Perks

Salary range: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Generous paid time off policy
• Professional development opportunities

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

Location

This is a remote position within [$COMPANY_LOCATION]. We welcome applicants from diverse backgrounds and encourage those who may not meet all qualifications to apply.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a meticulous and driven Accounts Payable Specialist to join our finance team at [$COMPANY_NAME]. In this role, you will be responsible for managing the full cycle of accounts payable processes, ensuring accuracy and timely payments while adhering to our company’s financial policies and procedures.

Responsibilities

• Process and manage invoices, expense reports, and payment requests with a high level of accuracy and attention to detail
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Assist in the preparation of month-end close activities by ensuring all accounts payable transactions are recorded accurately
• Collaborate with internal teams, including procurement and finance, to ensure compliance with company policies and procedures
• Maintain organized records of all accounts payable transactions, including documentation for audits
• Support the implementation of process improvements to enhance efficiency within the accounts payable function

Required and Preferred Qualifications

Required:

• Associate’s degree in Accounting, Finance, or a related field
• 2+ years of experience in accounts payable or similar financial role
• Strong understanding of accounting principles and financial regulations
• Proficient in using accounting software and MS Office Suite, particularly Excel
• Excellent analytical and problem-solving skills

Preferred:

• Bachelor’s degree in Accounting or Finance
• Experience with ERP systems such as SAP, Oracle, or QuickBooks
• Knowledge of tax regulations and compliance related to accounts payable

Technical Skills and Relevant Technologies

• Proficient with financial software and tools for processing accounts payable transactions
• Experience with automated invoice processing systems
• Strong Excel skills, including pivot tables and VLOOKUP functions

Soft Skills and Cultural Fit

• Detail-oriented with a commitment to maintaining accuracy in financial records
• Strong communication skills, both written and verbal, to effectively collaborate with vendors and internal teams
• Ability to work independently and manage multiple priorities in a fast-paced environment
• A proactive approach to problem-solving and process improvement

Benefits and Perks

We offer a competitive salary and comprehensive benefits package, including:

• Health, dental, and vision insurance
• Retirement savings plan with company matching
• Paid time off and holidays
• Opportunities for professional development and growth

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer and strives to create a diverse and inclusive workplace. We encourage all qualified applicants to apply without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status.

Location

This is a remote position within [$COMPANY_LOCATION].

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a Senior Accounts Payable Specialist to join our finance team at [$COMPANY_NAME]. In this role, you will play a critical part in managing the accounts payable process, ensuring timely and accurate processing of invoices, and maintaining strong relationships with vendors. You will leverage your expertise in accounts payable to optimize processes and contribute to the overall financial health of the organization.

Responsibilities

• Oversee the end-to-end accounts payable process, including invoice receipt, approval, and payment processing
• Ensure timely and accurate processing of vendor invoices, ensuring compliance with company policies and procedures
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Collaborate with cross-functional teams to streamline accounts payable processes and implement best practices
• Prepare and analyze accounts payable reports, providing insights to management regarding cash flow and vendor relationships
• Assist in month-end closing activities, including accruals and reconciliation of accounts payable
• Support audits by providing necessary documentation and responses to inquiries

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or a related field
• 5+ years of accounts payable experience, preferably in a fast-paced environment
• Strong understanding of accounts payable processes and financial regulations
• Proficiency in accounting software and Microsoft Excel, with a focus on data analysis
• Excellent attention to detail and organizational skills

Preferred:

• Experience with ERP systems such as SAP, Oracle, or similar platforms
• Knowledge of tax regulations related to vendor payments
• Professional certification (e.g., AP certification, CPA) is a plus

Technical Skills and Relevant Technologies

• Deep proficiency in accounts payable software and ERP systems
• Advanced Excel skills, including pivot tables and financial modeling
• Familiarity with data analytics tools and reporting software

Soft Skills and Cultural Fit

• Strong analytical and problem-solving skills, with a proactive mindset
• Exceptional communication skills, both written and verbal
• Ability to work independently and collaboratively in a remote environment
• Commitment to maintaining confidentiality and integrity in financial matters

Benefits and Perks

Annual salary range: [$SALARY_RANGE]

Additional benefits may include:

• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Flexible work hours and remote work opportunities
• Generous paid time off and holidays
• Professional development and training programs

Equal Opportunity Statement

[$COMPANY_NAME] is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Location

This is a fully remote position.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are seeking an experienced Accounts Payable Supervisor to lead our accounts payable team at [$COMPANY_NAME]. In this role, you will oversee the accounts payable processes, ensure timely and accurate processing of invoices, and maintain compliance with financial policies. You will collaborate closely with cross-functional teams to enhance operational efficiency and implement best practices in accounts payable.

Responsibilities

• Supervise and mentor the accounts payable team, providing guidance and support to ensure high performance and professional development.
• Oversee the day-to-day operations of the accounts payable function, ensuring timely and accurate processing of vendor invoices and payments.
• Implement and maintain robust internal controls to safeguard the integrity of accounts payable transactions.
• Collaborate with procurement and finance teams to resolve discrepancies and streamline invoice processing.
• Develop and report on key performance indicators (KPIs) to monitor efficiency and effectiveness of accounts payable processes.
• Drive process improvements and automation initiatives to enhance operational efficiency and reduce processing times.
• Ensure compliance with applicable regulations and company policies, including tax and financial reporting requirements.

Required and Preferred Qualifications

Required:

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of experience in accounts payable or financial operations, with at least 2 years in a supervisory role.
• Strong knowledge of accounting principles and practices, as well as experience with ERP systems.
• Proficiency in Microsoft Excel and financial reporting software.

Preferred:

• Experience in process automation and optimization in an accounts payable setting.
• Professional certification such as Certified Accounts Payable Professional (CAPP) or similar.
• Previous experience in a high-volume accounts payable environment.

Technical Skills and Relevant Technologies

• Proficiency with ERP systems (e.g., SAP, Oracle, or similar) and accounts payable automation tools.
• Strong analytical skills with the ability to interpret financial data and reports.
• Experience with electronic invoicing and payment processing systems.

Soft Skills and Cultural Fit

• Exceptional leadership and interpersonal skills to manage and develop a team.
• Strong organizational skills with a keen attention to detail.
• Ability to work collaboratively across departments and manage multiple priorities.
• Proactive mindset with a focus on continuous improvement.
• Excellent verbal and written communication skills.

Benefits and Perks

Annual salary range: [$SALARY_RANGE]. Additional benefits may include:

• Comprehensive health benefits, including medical, dental, and vision coverage.
• Retirement savings plan with employer matching.
• Paid time off and flexible working arrangements.
• Opportunities for professional development and career advancement.

Equal Opportunity Statement

[$COMPANY_NAME] is committed to creating a diverse and inclusive workplace. We are an Equal Opportunity Employer and welcome applicants from all backgrounds and experiences. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

Location

This role requires successful candidates to work from the office at least 3 days a week, with the flexibility to work remotely on other days.

Company Overview

[$COMPANY_OVERVIEW]

Role Overview

We are looking for a detail-oriented and experienced Accounts Payable Manager to oversee our accounts payable department at [$COMPANY_NAME]. In this pivotal role, you will manage the full cycle of accounts payable processes, ensuring accuracy, compliance, and efficiency in all transactions. You will lead a team dedicated to maintaining the integrity of financial operations while enabling the organization to meet its financial commitments.

Responsibilities

• Manage the accounts payable function, ensuring timely and accurate processing of invoices and payments
• Supervise and mentor the accounts payable team, fostering a collaborative and results-driven environment
• Develop and implement policies and procedures to improve operational efficiency and compliance
• Oversee reconciliation of vendor statements and resolution of discrepancies in a timely manner
• Collaborate with procurement and other departments to enhance the purchase order process and vendor relationship management
• Prepare and present accounts payable metrics and reports to senior management, identifying trends and opportunities for improvement
• Ensure compliance with company policies and regulatory requirements related to accounts payable

Required and Preferred Qualifications

Required:

• Bachelor's degree in Finance, Accounting, or a related field
• 5+ years of accounts payable experience, with at least 2 years in a managerial role
• Strong knowledge of accounts payable processes and financial reporting
• Proficiency in accounting software and Microsoft Excel

Preferred:

• Experience in a fast-paced corporate environment, preferably within a large organization
• Familiarity with ERP systems such as SAP or Oracle
• Professional certifications such as Certified Accounts Payable Professional (CAPP) or similar

Technical Skills and Relevant Technologies

• Expertise in financial software and tools for managing accounts payable
• Strong analytical skills to assess financial data and identify discrepancies
• Familiarity with tax regulations and compliance issues related to accounts payable

Soft Skills and Cultural Fit

• Exceptional attention to detail and organizational skills
• Ability to communicate effectively with internal and external stakeholders
• Proactive approach to problem-solving and conflict resolution
• Strong leadership skills with a focus on team development and performance improvement
• Commitment to fostering a culture of transparency and accountability

Benefits and Perks

Salary: [$SALARY_RANGE]

Additional benefits may include:

• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and holidays
• Professional development opportunities

Location

This role requires successful candidates to be based in-person at our office in [$COMPANY_LOCATION].