Lease Compliance Administrator

Our client is seeking a highly detail-oriented Lease Compliance Administrator to support the accuracy and integrity of lease data, tenant billing, and accounts receivable processes. This role will serve as the bridge between Accounting, Asset Management, and Property Management to ensure all lease terms are correctly interpreted, entered, and enforced within the property management system (Yardi).

This position will be responsible for lease abstraction, tenant onboarding and offboarding, charge accuracy, and timely application of cash receipts. The ideal candidate thrives in a fast-paced environment, is highly organized, and has a strong understanding of lease structures and financial implications.

Role Mission

To ensure all lease-related data, tenant billing, and accounts receivable activities are accurate, timely, and compliant, enabling clean financial reporting, improved tenant relationships, and operational efficiency across the portfolio.

Key Responsibilities

Lease Abstraction & Data Management

• Review leases, amendments, and legal documents to extract key terms including rent, escalations, CAM structures, and critical obligations.
• Accurately enter and maintain lease data in Yardi, ensuring alignment with executed agreements.
• Maintain organized and complete lease documentation for all tenants.

Tenant Onboarding & Offboarding

• Set up new tenants in Yardi, ensuring all lease terms and billing structures are accurate prior to first billing
• Coordinate tenant move-ins and move-outs, including final billing, deposit reconciliation, and ledger closeout
• Ensure tenant portal (RentCafe) setup and communication is completed timely.

Accounts Receivable & Billing Accuracy

• Manage daily application of cash receipts to tenant ledgers
• Review tenant accounts for accuracy, including rent, CAM, tax, and other charges
• Process billing adjustments, late fee reversals, and corrections as needed
• Investigate and resolve tenant disputes related to billing and account balances

CAM Reconciliation & Expense Management

• Support CAM estimate setup and annual reconciliation processes
• Review and validate operating expense recoveries, property taxes, and insurance allocations
• Ensure CAM charges are accurately reflected in tenant billings

Critical Date Monitoring

• Track key lease dates, including expirations, renewals, rent escalations, and notice periods
• Proactively communicate upcoming deadlines to internal stakeholders

Tenant & Internal Coordination

• Serve as a primary point of contact for tenant account inquiries
• Partner with Accounting, Asset Management, and Property Management to resolve discrepancies and ensure data accuracy
• Support communication with tenants regarding balances, credits, and billing updates

Audit, Compliance & Reporting

• Perform periodic audits of tenant ledgers and lease data for accuracy and completeness
• Assist with preparation of estoppel certificates and lease-related documentation
• Ensure compliance with lease terms and company policies

Requirements

• 2–5 years of experience in property management, lease administration, or real estate accounting
• Strong proficiency in Yardi (required) and advanced Excel skills
• High attention to detail with the ability to interpret complex lease agreements
• Solid understanding of CAM, NNN leases, rent structures, and AR processes
• Ability to manage high-volume transactional work with accuracy and efficiency
• Strong organizational and time management skills in a fast-paced environment
• Effective communicator with the ability to work cross-functionally

Milestone Timeline

First 30 Days – Integration & Orientation

• Complete onboarding and system training (Yardi, internal processes)
• Review existing lease structures and tenant ledgers
• Begin supporting tenant billing reviews and basic AR tasks

By Day 60 – Independent Execution

• Independently manage tenant onboarding and lease setup
• Apply cash receipts daily and resolve basic tenant discrepancies
• Begin supporting CAM setup and billing reviews

By Day 90 – Ownership & Accuracy

• Own accuracy of assigned tenant ledgers and billing processes
• Identify and correct lease or billing discrepancies proactively
• Support estoppels and tenant communications as needed

By Day 120 – Strategic Contributor

• Identify and recommend process improvements for lease and AR workflows
• Support full-cycle lease compliance across assigned properties
• Act as a key resource for lease-related accuracy and tenant account integrity

Benefits

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Did we mention it's REMOTE?!!

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