Sr. Event Planner

About Zapier

We're humans who simply think computers should do more work.

At Zapier, we’re not just making software—we’re building a platform to help millions of businesses globally scale with automation and AI. Our mission is to make automation work for everyone by delivering products that delight our customers. You’ll collaborate with brilliant people, use the latest tools, and leverage the flexibility of remote work. Your work will directly fuel our customers’ success, and as they grow, so will you.

Job posted: April 29, 2025

Location: United States, Canada

Hi there!

Zapier is looking for a Sr. Event Planner. The Sr. Event Planner on the Events & Experiences team supports the planning and execution of impactful in-person and virtual experiences, bringing Zapier’s people and community together. This role is essential to delivering high-quality events and meaningful moments that drive connection, engagement, and alignment with our business and culture. The position requires exceptional communication skills, innovative problem-solving abilities, and a track record of delivering successful events.

We know applying for and taking on a new job at any company requires a leap of faith. We want you to feel comfortable and excited to apply at Zapier. To help share a bit more about life at Zapier, here are a few resources in addition to the job description that can give you an inside look at what life is like at Zapier.

• Our Commitment to Applicants

• Culture and Values at Zapier

• Zapier Guide to Remote Work

• Zapier Code of Conduct

• Diversity and Inclusivity at Zapier

Zapier is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce.

About You

• 5-7 years of hands-on experience planning and executing virtual and in-person events

• Highly organized and detail-oriented, but also understands the bigger picture

• Confident communicator with strong written and verbal skills; conveys ideas effectively and creates well-structured documentation, designed with clarity, accessibility, and ease of use across cross-functional audiences

• Strong project management skills with the ability to juggle multiple priorities

• Well-versed in event logistics such as venue coordination, food and beverage, AV, and registration tools

• Demonstrated ability to problem-solve in real time and remain calm under pressure

• Self-starter who proactively identifies what needs to be done and takes initiative

• Eagerness to grow and learn in the events space, including strategy, production, and program development

• Willingness to travel for in-person event execution (as needed) and comply with company travel policy

• Experience with and/or enthusiasm for learning Zapier, Asana, Coda, and other workflow tools to automate and streamline event planning

• AI fluency—you understand how to responsibly use generative AI to enhance your workflows and brainstorm creative event elements

• Align with Zapier values

Things You Might Do

• Coordinate and execute end-to-end logistics for a variety of events including team offsites, virtual retreats, cultural programs, and Zapier’s flagship All Company Summit.

• Partner with stakeholders and collaborate with cross-functional teams to manage timelines, logistics, vendors, programming and attendee experience for high-impact events.

• Source venues, vendors, and partners that align with our brand, budget, and needs; support contract negotiations.

• Own the full lifecycle of smaller-scale events independently and support complex programs, ensuring smooth planning, clear communication, and polished execution.

• Track event tasks, budgets, and schedules at the project level, proactively flagging risks and keeping documentation up-to-date.

• Support travel coordination in partnership with Accounting—maintain flight manifests, monitor out-of-policy spend, and communicate relevant guidance to attendees.

• Analyze post-event insights to inform improvements and contribute to innovation by piloting new ideas and best practices across event formats.

• Owns the planning and execution of weekly all-company hangouts—sets the schedule, sources content, supports presenters, and ensures smooth live facilitation

• Leverage AI and automation to streamline planning workflows, boost efficiency, and elevate attendee experiences.

• Stay up-to-date with best practices in remote-first, hybrid, and in-person event design and execution.

• Execute with precision and creativity, creating polished, inclusive, and delightful event experiences that meet the moment.

How to Apply

At Zapier, we believe that diverse perspectives and experiences make us better, which is why we have a non-standard application process designed to promote inclusion and equity. We're looking for the best fit for each of our roles, regardless of the type of companies in your background, so we encourage you to apply even if your skills and experiences don’t exactly match the job description. All we ask is that you answer a few in-depth questions in our application that would typically be asked at the start of an interview process. This helps speed things up by letting us get to know you and your skillset a bit better right out of the gate. Please be sure to answer each question; the resume and CV fields are optional.

Education is not a requirement for our roles; however, if you receive an offer, you will need to include your most recent educational experience as part of our background check process.

After you apply, you are going to hear back from us—even if we don’t see an immediate fit with our team. In fact, throughout the process, we strive to never go more than seven days without letting you know the status of your application. We know we’ll make mistakes from time to time, so if you ever have questions about where you stand or about the process, just ask your recruiter!

Zapier is an equal-opportunity employer and we're excited to work with talented and empathetic people of all identities. Zapier does not discriminate based on someone's identity in any aspect of hiring or employment as required by law and in line with our commitment to Diversity, Inclusion, Belonging and Equity. Our code of conduct provides a beacon for the kind of company we strive to be, and we celebrate our differences because those differences are what allow us to make a product that serves a global user base. Zapier will consider all qualified applicants, including those with criminal histories, consistent with applicable laws.

Zapier prioritizes the security of our customers' information and is dedicated to adhering to all applicable data privacy laws. You can review our privacy policy here.

Zapier is committed to inclusion. As part of this commitment, Zapier welcomes applications from individuals with disabilities and will work to provide reasonable accommodations. If reasonable accommodations are needed to participate in the job application or interview process, please contact [email protected].

Application Deadline:

The anticipated application window is 30 days from the date job is posted, unless the number of applicants requires it to close sooner or later, or if the position is filled.

Even though we’re an all-remote company, we still need to be thoughtful about where we have Zapiens working. Check outthis resource for a list of countries where we currently cannot have Zapiens permanently working.