Legal Administration & Workflow Coordinator - Work from Home/Dayshift

The Legal Administration & Workflow Coordinator provides senior legal administrative and workflow support across the practice. This role ensures matters, communications, systems, and internal coordination are managed efficiently, accurately, and professionally to support smooth day-to-day operations.

Requirements

• Manage, monitor, and maintain workflows, task lists, and deadlines across the practice using workflow systems such as Monday.com.
• Coordinate calendars, meetings, and key priorities for fee earners to support efficient day-to-day practice operations.
• Open new client files and complete client intake processes accurately and in a timely manner.
• Monitor, triage, and allocate incoming emails and communications to ensure matters, requests, and actions are directed appropriately.
• Draft, format, and prepare straightforward legal and administrative documents using firm templates and established processes.
• Maintain accurate digital and physical filing systems, records, and matter documentation in accordance with practice standards.
• Follow up fee earners and relevant stakeholders on tasks, outstanding actions, and workflow items to assist with matter progression.
• Support the smooth flow of work across the practice by ensuring administrative and workflow tasks are completed accurately and on time.
• Liaise professionally with clients, internal stakeholders, and third parties in relation to administrative and workflow matters.
• Assist with document control, matter coordination, and general legal administration as required.
• Support internal process improvement initiatives to strengthen workflow efficiency, organisation, and administrative consistency.
• Provide light support across marketing-related activities where required, including podcast coordination, speaker scheduling, and follow-up tasks.
• Other position-level duties as they arise.

Benefits

• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Work from home allowances
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success