Executive Assistant

About TikTal:

TikTal is a dynamic and innovative marketing agency dedicated to providing cutting-edge solutions to our clients. We pride ourselves on creativity, efficiency, and staying ahead of the curve. As we continue to grow, we are seeking a highly skilled Process Automation Specialist to join our team.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our CEO/Co-Founder. This role demands a high level of professionalism, confidentiality, and the ability to navigate a fast-paced, dynamic environment. The ideal candidate will have exceptional communication skills, a meticulous attention to detail, and a proactive approach to problem-solving.

Key Responsibilities:

• Act as the primary point of contact between the CEO/Co-Founder and internal/external stakeholders.
• Manage and coordinate the CEO/Co-Founder's schedule, including meetings, travel arrangements, and company events.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO/Co-Founder.
• Facilitate efficient communication and information flow within the organization to improve decision-making processes.
• Organize and prioritize critical issues and required information for the CEO/Co-Founder to facilitate efficient decision-making.
• Assist in the preparation and organization of board meetings and executive sessions, including taking minutes and following up on action items.
• Handle confidential information with the utmost discretion and integrity.
• Participate in the execution of strategic initiatives and projects as directed by the CEO/Co-Founder.
• Provide general administrative support to ensure the smooth operation of the CEO/Co-Founder's office.

Requirements

• A minimum of 3 years of experience in an executive assistant role, preferably within a fast-paced, startup environment.
• Exceptional organizational and time management skills with a proven ability to meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact effectively with all levels of the organization.
• Advanced proficiency in Google Workspace, Monday.com, and familiarity with project management software.
• Ability to work independently on projects, from conception to completion.
• High level of discretion and professionalism in handling confidential information.
• Flexibility to adapt to changing priorities and manage multiple tasks simultaneously.
• Excellent problem-solving and analytical skills.
• Strong with project management skills, tools, and platforms.
• Ability to work collaboratively in a fast-paced and dynamic environment.
• Exceptional communication skills, both written and verbal in English.
• Able to work independently and within the US time zone (EST).

Benefits

🏡 Fully remote and full-time

✨ Friendly work environment

✈️ In-Person company retreats and virtual gatherings

💎 Growth opportunities at a fast-growing startup

📝 Independent contractor relationship