Associate Project Manager- Newark, NJ

Plans and coordinates all aspects of internal information system-specific projects from initiation to delivery. Projects often involve network, server, or software implementation and upgrades, PC deployment and the like. Coordinates work performed by IT staff and internal customers/partners by defining project requirements, performing feasibility and needs/impact assessments. Develops detailed project plans and manages all implementation processes including resource allocation, progress tracking, monitoring change control process, testing, documentation, training and on-time delivery within budget constraints.

This is an individual contributor role that requires the use of judgement in applying professional expertise and is expected to work independently with minimal supervision. Roles typically require a university degree or an extensive amount of practical knowledge gained through experience. Job requires an understanding and application of procedures and concepts of own discipline. The job requires attention to detail in making evaluative judgements based on the analysis of factual information. This job typically requires a degree or equivalent and a minimum of 2 or more years experience.

What you will do:
• Contribute to the development of the project charter and/or develop sub-project charter and management plan. Recommend tradeoffs within project.
• Assist in defining and managing project scope; review with manager for approval. Outline major workstreams.
• Complete assigned tasks according to established timeline. Assist in the development of a detailed project Gantt chart. Manage a sub-project timeline.
• Collaborate with supervisor and/or project PM to establish sub-project budget. Monitor and maintain costs within budget.
• Partner with sub-project teams to establish project Quality Plans. Monitor and maintain plans.
• Create a risk register and management plan for the sub-project. Identify, analyze and understand project risks and develop sub-project risk response plan.
• Participate in the development of a Procurement Management Plan.
• Develop a sub-project team list with cross-functional staffing requirements. Define the role, responsibility and deliverables for each team member. Work with project or program manager to provide input to functional performance reviews.
• Create a Stakeholder register for the sub-project and assist in the preparation of a Stakeholder management plan.
• Support the development of a project communications management plan or develop a sub-project communications plan.
• Additional role-specific technical areas of responsibilities may be added as deemed necessary by the local hiring manager.
• Gains stakeholder trust, and maintains open communication channels with stakeholders, including development teams and sponsors
• Stays calm under pressure timelines and seeks to add additional responsibility where appropriate to have an impact outside of core role
• Self-motivated: enjoys tackling goals, growing and developing, and is accountable for goals being met

• Consistently drives results

• Effective communicator and presenter: understands how to engage diverse audiences, adjust as appropriate and checks for understanding along the way
  • Understand the importance of networking and utilizing that network to improve individual job performance
  • Actively seeks to understand how goals fit into broader organizational goals
  • Works to build customer centric solutions that are flexible as needs change, and incorporates customer feedback quickly
  • Can consolidate large amounts of data, pinpoint valuable information free of personal bias to make timely and durable decisions
  • Understands when to take risk and when to escalate, evaluating issues based on parts, patterns and relationships.
  • Is able to pressure test ideas and share conclusions with a broader audience in a concise manner.
  • Exercises good judgment regarding when and how to escalate issues
  • Growth mindset – learns from previous mistakes and picks up new skills quickly.
  • Additional role-specific knowledge and capabilities may be added as deemed necessary by the local hiring manager.
  
  Minimum Qualifications (Required):
  • BS or equivalent and 2+ years of work experience
  
  Preferred Qualifications (Strongly desired):

• CAPM or equivalent preferred