Philippines onlyLocation: Ortigas, Alabang, Pampanga or Cebu National Capital Region (Manila) Philippines
Setup and Location: WFH
Work Schedule: 9:00 AM-6:00 PM (AEST) | 6:00 AM-3:00 PM (PH Time)
Employment Type: Full-time
Ready to do work that actually excites you?
The Production & Finance Administrator plays a key support role across both financial administration and production coordination. This hybrid position ensures the smooth day-to-day operation of accounts processes while supporting the production team through accurate data entry, job tracking, documentation preparation, and internal coordination.
The role requires a detail-oriented and reliable administrator who can follow structured processes, manage competing priorities, and maintain accurate records across multiple systems.
What You’ll Do
You’ll be the kind of person who:
Finance & Accounts Administration
- Process payroll independently and accurately.
- Raise and manage customer invoices.
- Monitor accounts receivable and follow up outstanding payments.
- Enter and approve supplier bills.
- Manage procurement-related account entries.
- Reconcile bank accounts.
- Assist with BAS preparation support tasks.
- Support cashflow tracking and reporting.
- Create and maintain customer and supplier accounts in Xero.
- Maintain accurate financial documentation and filing systems.
Production & Warehouse Administration
- Create job cards from sales and production information.
- Enter production data into internal systems.
- Track production status and update workflows.
- Prepare delivery documentation.
- Coordinate freight bookings and logistics administration.
- Follow up missing information required for production.
- Respond to internal production queries.
- Maintain accurate production scheduling records within Monday.com.
Systems & Data Management
Maintain accurate records across:
- Xero.
- Monday.com.
- Google Workspace.
- Adobe (document preparation).
- Ensure consistency between finance and production data.
- Support process improvement through accurate workflow tracking.
Communication & Coordination
- Liaise with suppliers regarding invoices and procurement.
- Support internal staff with production documentation queries.
- Assist with coordination between accounts and production teams.
- Escalate discrepancies or missing information where required.
Requirements
What You Bring
We’re looking for someone with:
Essential
- Previous experience in accounts administration.
- Experience running payroll independently.
- Bank reconciliation experience.
- Strong working knowledge of Xero.
- High attention to detail and accuracy.
- Strong written English communication skills.
- Ability to follow structured workflows and processes.
- Confidence managing multiple administrative systems simultaneously.
Preferred
Details
- Experience in manufacturing, furniture production, or workshop environments.
- Experience using Monday.com.
- Experience supporting procurement workflows.
- Familiarity with production documentation or job card systems.
Benefits
Why You’ll Love Working Here
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!.
Let’s Talk
If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.
Details
Australia