Philippines onlyLOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES
We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Position: Virtual Executive Assistant
Working Hours: M-F 7AM-5PM EST
Salary Range: 900-1,200USD
Overview of the Position
We are seeking a highly organized and detail-oriented Virtual Executive Assistant to provide comprehensive administrative support to the CEO. You will play a vital role in ensuring the smooth operation of the CEO’s day-to-day tasks, allowing him to focus on strategic project management.
Specific Duties and Responsibilities:
- Assist the CEO with a variety of administrative tasks, including scheduling appointments, travel arrangements, and expense reports.
- Manage the CEO’s email inbox, prioritizing messages, responding to inquiries, and composing drafts as needed.
- Maintain the calendar by scheduling meetings, appointments, and deadlines.
- Handle all client communication and ensure timely and professional responses.
- Proactively handle other administrative tasks that arise, demonstrating initiative and resourcefulness.
- Gain proficiency in the company's internal construction tool used by the Construction Project Department. (Training provided)
Requirements
- Proven experience using Google Suite applications (Gmail, Calendar, Docs, etc.)
- Experience with project management tools like Notion or similar platforms (a plus).
- Familiarity with QuickBooks or similar accounting software (a plus).
- A background in the construction industry is highly beneficial.
- Minimum of 2 years of experience as an executive assistant or similar role.
- Excellent communication, interpersonal, and organizational skills.
- Ability to prioritize tasks, manage multiple deadlines, and work independently.
- Strong attention to detail and a proactive approach to problem-solving.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
