Philippines onlyAbout the Role
We are seeking a highly organized and detail-oriented Project Coordinator to support our project management team in ensuring that all projects run smoothly from contract initiation to closeout. The ideal candidate is proactive, tech-savvy, and comfortable working in fast-paced construction or trade environments. This role requires excellent communication, document management, and coordination skills to keep projects on schedule and clients informed.
Key Responsibilities
- Project Documentation: Complete all daily data entry in Procore and maintain accurate, up-to-date project documentation.
- Submittals Management: Create detailed, accurate submittals within 48 hours of receiving the NEW CONTRACT email and ensure all submittals are reviewed before sending to Project Managers.
- Sample Coordination: Order samples promptly, update tracking information, and maintain the Submittal and Samples Tracking file to keep the office and project teams informed.
- Communication: Maintain consistent, proactive communication with Project Managers, clients, contractors, and suppliers to ensure alignment across all stages of the project.
- Documentation Uploads: Manage and upload required project documentation in client third-party platforms (e.g., COIs, city business licenses, safety documentation, onboarding requirements) to keep projects compliant and support prompt payment.
- Compliance & Closeout: Send preliminary notices for all projects and deliver closeout documents within one business day of the client’s request.
- Procurement Support: Assist Project Managers with tile material orders, vendor coordination, and procurement tasks as needed.
- Safety Coordination: Support client requests for safety documentation, coordinate training when required, and ensure adherence to project-specific safety standards.
Qualifications
- 2+ years of experience in project coordination, construction administration, or a related field
- Proficiency in Procore or other construction management software is preferred
- Excellent organizational, multitasking, and time management skills
- Strong written and verbal communication abilities
- High attention to detail and accuracy
- Ability to work independently and manage multiple deadlines
- Experience handling vendor coordination and document tracking
Preferred Skills
- Familiarity with construction submittals, COIs, and safety documentation
- Experience working with general contractors or trade subcontractors
- Strong Excel and file management skills
Kenya only
Nicaragua only
