United States onlyThe Role
Pilot is launching COO Services, a first-of-its-kind offering designed to provide hands-on operational support for early-stage startups and SMBs. This role is our first hire for COO Services and will be instrumental in delivering high-impact operational work while also helping shape the infrastructure, workflows, and automation that will define the product.
As Senior Manager, COO Services, you’ll be responsible for directly working with customers, executing critical operational tasks (e.g., payroll, AP/AR, compliance, equity admin), and building scalable processes to make this a repeatable, high-value service offering.
This position reports to Hudson Bova (Head of CFO Services) and will work closely with our internal teams to develop and refine COO Services into a scalable product. If successful, this role will evolve into a leadership position as the business line grows.
Key Responsibilities
This is a high-impact, high-autonomy role that combines hands-on execution, process-building, and productization:
Customer Operations Execution
Own day-to-day operational execution for early-stage startup and SMB customers, including:
- Payroll & Benefits: Setup and management using providers like Gusto, Rippling, Deel.
- Accounts Payable/Receivable: Defining and executing efficient AP/AR workflows.
- Equity Administration: Managing cap tables, equity grants, and vesting schedules via Carta or Pulley.
- Compliance & Tax Coordination: Working with Pilot Tax and partners like Mosey to ensure regulatory compliance.
- Bookkeeping & Financial Operations Support: Integrating with Pilot’s core bookkeeping product.
Process & Product Development
- Develop repeatable workflows, playbooks, and automation to streamline service delivery.
- Identify opportunities for AI and automation to reduce manual work and improve efficiency.
- Create internal documentation and build scalable service infrastructure.
- Gather feedback from customers to help shape the future roadmap of COO Services.
- Support long-term scalability by identifying operational bottlenecks and implementing solutions.
Who You Are
We are looking for a scrappy, execution-focused operator with a builder’s mindset. The ideal candidate has hands-on operational experience in early-stage startups or SMBs and is excited by the challenge of both doing the work and building the playbook for scaling it.
Must-Have Qualifications
- 6-8+ years of experience in an operational role at a startup, SMB, or fast-growing business.
- Hands-on experience with payroll, AP/AR, equity administration, compliance, and financial operations.
- Customer-facing experience with the ability to interact with startup founders and SMB owners and serve as a trusted operational partner.
- Strong process-building and workflow automation skills – ability to turn ad hoc work into scalable, repeatable services.
- Tech-savvy with familiarity in tools like Gusto, Rippling, Carta, QuickBooks, Stripe, Zapier, Notion, Airtable.
- Highly entrepreneurial and an individual who thrives in ambiguity, takes ownership, and can execute with minimal direction.
Nice-to-Have Qualifications
- Prior experience building internal infrastructure for an early-stage business.
- Familiarity with AI-driven operational tools and automation.
- Previous people management experience (or interest in growing into a leadership role as the team scales).
Why This Role?
- Pioneering Opportunity: You’re the first hire for a new service line, with a direct impact on shaping how it operates and scales.
- Blend of Execution & Strategy: You get to do the work, while also building the playbook and productizing the service.
- Path to Leadership: If COO Services scales, you’ll have the opportunity to grow into a leadership role.
- Work Directly with Founders: Gain firsthand experience working with early-stage startup leaders, solving their operational challenges.
About Pilot
Pilot launched in 2017 to bring the back office into the modern era. Pilot provides small businesses with dedicated finance experts - which Pilot hires as full-time, U.S.-based employees - who learn the ins-and-outs of their business. Pilot integrates directly with the billing, banking, expense, and payroll systems customers already use. With a special blend of custom software and expert bookkeepers, Pilot delivers accurate, consistent bookkeeping and financial management and tax services that give entrepreneurs the freedom to focus on their business.
Pilot has over 1,000 customers and has raised over $170 million in financing from Sequoia, Index Ventures, Stripe, Bezos Expeditions, and Whale Rock. Our investors also include a long list of world-class entrepreneurs, including Patrick and John Collison, Drew Houston, and Diane Greene. Our most recent funding round doubled our valuation to $1.2 billion – Meet Fintech’s Newest Unicorn.
Why Pilot?
- We invest in our employees’ development and happiness because our employees are the keys to our success and ensuring happy customers
- The opportunity to join a seasoned founding team that has led companies through two prior successful startups and acquisitions (by Oracle and Dropbox).
- Flexible vacation/time-off policy
- All federal holidays are observed
- Competitive benefits package including wellness benefits such as Modern Health, Headspace, One Medical, Aaptiv and Rightway
- Parental leave for birthing or non-birthing parents – 100% pay for 12 weeks
- 401(k) plan
The base pay range target for the role seniority described in this job description is $92,000 - $157,000 in most remote locations, and between $116,000 - $157,000 in San Francisco, CA and New York City, NY. Final offer amounts depend on multiple factors such as candidate experience and expertise, geographic location, total compensation, and market data. In addition to cash pay, full-time regular positions are eligible for equity, 401(k), health benefits, and other benefits; some of these benefits may be available for part-time or temporary positions.
Pilot commits to provide a work environment free of discrimination and harassment, as well as equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. You may view all of Pilot’s recruiting notices here, including our EEO policy, recruitment agency policy, recruitment scam notice, and important E-Verify information. You may view our job candidate privacy policy here.
