Admin Executive Assistant

🗂️ Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

🚀 About the Role

At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment.

This is not a basic administrative support role.

You will serve as the operational control layer across:

• executive coordination
• compliance documentation
• workflow tracking
• client onboarding
• records management
• operational communication

This role requires exceptional attention to detail because even small operational mistakes can create downstream compliance, operational, or financial issues.

You’ll work closely with:

• leadership
• operations teams
• clients
• compliance stakeholders

to ensure workflows remain accurate, organized, compliant, and fully operational.

If you:

• notice inconsistencies immediately
• thrive in structured environments
• follow through until tasks are fully complete
• take ownership seriously

this role is a strong fit.

🔥 What You’ll Own

Administrative Coordination & Scheduling

• Manage:
• calendars
• scheduling
• operational coordination workflows
• meeting logistics
• Coordinate communication across:
• leadership
• clients
• operations teams
• vendors
• Anticipate operational needs and protect leadership bandwidth
• Ensure tasks, deadlines, and follow-ups move forward without delays

Documentation & Compliance Support

• Maintain organized, audit-ready documentation across systems
• Support compliance-sensitive workflows within ITAD operations
• Ensure all records remain:
• accurate
• complete
• properly documented
• securely stored
• Work within systems such as:
• Google Workspace
• Slack
• CRM platforms (Salesforce or similar)
• operational tracking systems
• Maintain consistency and accuracy across all documentation and operational records

Operational Tracking & Quality Control

• Track:
• client onboarding progress
• operational workflows
• internal updates
• documentation changes
• Identify inconsistencies across:
• dates
• records
• schedules
• onboarding data
• documentation
• Validate names, records, numbers, and workflow details before execution
• Help prevent operational issues through proactive quality control and review

Systems & Records Management

• Maintain clean and structured systems across operational tools
• Keep records:
• organized
• searchable
• accessible
• audit-ready
• Ensure operational systems remain consistent and reliable long term
• Improve documentation organization and workflow efficiency where possible

💻 Must-Have Requirements

Experience

• 3+ years of experience in:
• Executive Assistant roles
• Administrative Assistant roles
• Operations support roles
• Virtual Assistant roles
• compliance-focused administrative environments

Core Skills

• Strong experience with:
• Google Workspace
• Slack
• CRM systems (Salesforce or similar)
• Exceptional attention to detail and organizational ability
• Strong written and verbal English communication skills
• Ability to work independently with minimal supervision
• Strong operational follow-through and accountability
• High level of professionalism and confidentiality

Core Competencies

• Structured and process-oriented mindset
• Strong operational discipline
• Clear communication and proactive coordination
• Ability to manage multiple priorities accurately
• Strong problem-solving and quality-control mindset

⭐ Nice to Have

• Experience in:
• ITAD environments
• compliance-heavy industries
• operations-focused businesses
• Experience supporting:
• founders
• executives
• leadership teams
• Familiarity with:
• audit preparation
• compliance workflows
• onboarding coordination
• operational tracking systems

🧠 What Makes You a Strong Fit

• You are extremely detail-oriented and process-driven
• You catch mistakes and inconsistencies quickly
• You take ownership seriously and follow tasks through completely
• You thrive in highly structured operational environments
• You maintain professionalism under pressure
• You proactively solve problems instead of waiting for direction

📅 What a Typical Day Looks Like

• Coordinate schedules and operational workflows
• Maintain organized and audit-ready documentation
• Track onboarding progress and internal operational tasks
• Review systems and records for inconsistencies or missing information
• Support leadership communication and follow-ups
• Maintain clean operational systems and documentation
• Ensure workflows remain compliant, accurate, and fully documented

In short:
You help keep operations accurate, organized, compliant, and operationally reliable at all times.

📊 Key Metrics for Success (KPIs)

• 100% audit-ready documentation
• Zero critical operational or documentation errors
• Accurate and timely task completion
• Reduction in operational issues through proactive quality control
• Smooth onboarding and workflow coordination
• Leadership confidence in operational reliability and follow-through

🌟 Why This Role Stands Out

• High-trust role with direct exposure to leadership
• Strong ownership across operations and compliance workflows
• Opportunity to improve and organize operational systems
• Structured, process-driven environment
• Clear path toward:
• Operations Manager
• Executive Operations Lead
• Compliance Coordinator
• Administrative Operations leadership
• Fully remote role with long-term growth potential

🧪 Interview Process

• Initial Screening
• Recruiter Interview
• Client Interview
• Offer & Onboarding

👉 Apply Now

If you:

• are highly detail-oriented
• catch mistakes others miss
• enjoy structured operational environments
• take ownership and follow-through seriously

this role is a strong fit for you.