The Clean Fight - Event Support (Independent Contractor)

The Clean Fight - Event Support (Independent Contractor)

Start Date: April 1, 2024

Who We Are

The Clean Fight is a not-for-profit dedicated to accelerating the equitable adoption of climate solutions in New York State and beyond. Given that many of the technologies we need to solve the climate crisis already exist, it’s imperative that we ensure they are adopted quickly, equitably, and at scale. To enable this adoption, The Clean Fight designs and implements different models of adoption to identify and share the actionable strategies that can lead to the rapid deployment of decarbonization solutions, for all.

We are supported by the New York State Energy Research and Development Authority (NYSERDA), the U.S. Economic Development Administration (EDA), the U.S. Department of Energy (DOE), and New Energy New York (NENY). We are a chapter of New Energy Nexus, an international not-for-profit that strives to achieve a 100% clean energy economy for 100% of the population in the shortest time possible by supporting diverse clean energy entrepreneurs with funds, accelerators, and networks, operating programs in the US, China, India, Southeast Asia, and East Africa.

The Clean Fight currently has three core programs. An Accelerator program, The Empire Technology Prize, and the Energy Storage Capital Challenge (ESCC).

About the Role

The contractor will provide support to The Clean Fight in organizing and coordinating in-person events in New York. This role will operate on an event-by-event basis throughout the year. Previous events have ranged from intimate, closed door summits to high profile, public launch events.

Compensation and time commitment will be negotiated on an event-by-event basis.

Requirements

Requirement to be available in person on the following dates:

• Two-day, private convening (May 8th & 9th 2024);
• Two-day, private kick-off summit (June 5th & 6th 2024);
• A public finalist announcement event (week of July 15th, 2024); and
• A Climate Week showcase (week of September 24th, 2024)

Responsibilities may include tasks such as:

• Securing venue, room dressing etc
• Overseeing catering
• Creating event invitations
• Overseeing guest list: Sending invitations, monitoring rsvps, managing waitlist
• Speaker coordination
• Overseeing design and printing of event collateral
• Coordinating with vendors
• Input into run of show
• Running day-of coordination (set up, tech checks, and attendee and speaker check-in)
• Organizing additional day-of event support if needed (help with check-in etc)

If you have experience in the clean energy sector, additional responsibilities may include:

• Brainstorming programmatic elements
• Ideating and organizing speakers for panels, roundtables, etc.

An ideal candidate will have:

• Several years of experience with event planning and organization
• Relationships with NYC event spaces, caterers, printers, etc
• Obsessive attention to detail and organizational skills