United States onlyCome join a team where People make the difference!As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent.
Marmon Holdings, Inc., a Berkshire Hathaway company, is a global industrial organization comprising 11 diverse business groups and more than 120 autonomous manufacturing and service businesses with annual revenue exceeding $10 Billion.The Marmon Electrical Group supports energy exploration and production with specialized wire and cable solutions, works with utilities to reduce their cost and improve grid reliability, and provides technologies and products for the mission-critical aerospace and defense industry.
We are seeking a motivated administrative professional to support the growing Electrical Group. The Executive Assistant will provide administrative support to the Executive Vice President and Marmon Electrical Group Leadership team. This role will communicate to internal and external stakeholders on behalf of the executive team, using utmost discretion and professionalism. The Executive Assistant will also manage travel for the team and plan executive meeting logistics, as well as provide support to deliver projects within a specified timeline and within budget.
Essential Job Functions
Administrative duties such as coordination of projects, scheduling of meetings, coordination of sub-contractors and client scheduling, conference rooms, conference calls, etc.
Manage project tasks with minimal oversight; work with team members to share information and resources; develop project materials and tools; and support the preparation of status reports for group leadership.
Schedule, coordinate, and organize offsite meetings for Group leadership team.
Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Notify executives and staff of deadlines to ensure timely completion of objectives.
Prepare presentations for executives by formatting, inputting, and editing.
Handle various travel arrangements for group leadership team, coordinating calendars, communicating appropriately to all parties on conflicts or other needs, and resolving travel issues.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Maintains customer confidence and protects operations by keeping information confidential.
Ensures all materials are present and working prior to meetings with internal and external participants.
Qualifications, Experience and Education
Associate degree or combination of relevant experience and education.
5+ years of related administrative experience, including experience supporting executives.
Ability to commit to 25% travel.
Advanced knowledge of MS Excel, Word, PowerPoint, and Outlook .
Effective oral and written communication skills, excellent interpersonal skills
Strong detail orientation, analytical and general business skills.
Proven ability to arrange travel accommodations and plan events/meetings.
Location
Flexible. Remote, any Marmon Electrical facility location or Chicago, IL
Why Join Our Team?
We take pride in offering our employees rich benefits packages. We appreciate hard-working and passionate individuals which is why we offer...
Tuition reimbursement program
Medical, dental, vision, voluntary and dependent life insurance benefits begin on Day 1
Company-paid employee life insurance
Short-term and long-term disability insurance
4 weeks of Paid Parental Leave
401k matching
Holiday pay
Vacation
Employee discount program
Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.
We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [email protected], and please be sure to include the title and the location of the position for which you are applying.
