V104 - Intake and Scheduling Specialist

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

This role at Job Duck offers the opportunity to support a fast‑paced professional environment where responsiveness and smooth communication truly make a daily impact. The position centers around assisting clients with care, managing incoming calls with a warm and engaging presence, and ensuring that follow‑ups and intakes are handled with clarity and consistency. You will contribute by preparing polished templates, maintaining accurate spreadsheets, and coordinating schedules so operations run seamlessly.

A candidate who thrives in this role enjoys interacting with others, communicates with confidence, and stays organized even when navigating multiple software tools at once. If you bring strong English skills and a naturally outgoing approach to your work, you will excel here.

Responsibilities include, but are not limited to:

• Answering phone calls (approximately 10/day), it can vary

• Handle scheduling and calendar coordination

• Support general administrative functions

• Create and maintain spreadsheets

• Templates drafting.

• Client intake and follow-up.

Requirements:

• Strong written and spoken English

• Excellent grammar and communication skills

• Responsive and detail‑oriented

• Comfortable using multiple software platforms simultaneously

• Outgoing communication style

• Ability to stay organized while handling varied administrative tasks

• Monday to Friday: 9:00 a.m. to 6:00 p.m. EST

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.